Accounting Technician

City of McKinney, TX; McKinney (TX); On-site; USD 42,000 - 48,000; Full time

Job summary

The City of McKinney is seeking an Accounting Technician to support Financial Services. The role focuses on accounts payable processing, vendor database maintenance, procurement card reconciliation, and payroll-related tasks, under the Accounting Manager’s supervision.

The position requires accurate coding, timely processing, and adherence to city policies. Ideal candidates will have a high school diploma or GED with accounting/business coursework and at least one year of related experience.

Qualifications

• Intermediate Microsoft Excel skills including the ability to calculate and tabulate data.

Responsibilities

• Processes invoices for accounts payable with proper account coding.
• Maintains the vendor database including adding, merging, activating and deactivating vendors.
• Monitors procurement card transactions and ensures proper coding.
• Processes bi-weekly payroll and payroll-related payments.

Skills

Excel

Teamwork

Communication

Payroll processing

Education

High school diploma or GED with accounting/business coursework

Job description

Typical Hiring Range (Steps 1-5) :

$42,488.83 - $48,091.41 Annually
$20.43 -$23.12 Hourly

The current Accounting Technician vacancy will report directly to the Accounting Manager. This vacancy will not be responsible for any payroll functions but is expected to adhere to all other responsibilities pertaining to finance outlined in the job description.

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO).

SUMMARY OF POSITION

As a key member of the Financial Services, this position reports to a designated supervisor. The Accounting Technician is to assist in accounting and clerical functions of the department. This position has responsibility in the areas of accounts payable processing, vendor database maintenance, procurement card reconciliation, and other accounting and administrative tasks. This position is also responsible for check printing and payroll processing/reporting.

GENERAL EXPECTATIONS FOR ALL EMPLOYEES

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support to designed division.
• Processes invoices for accounts payable ensuring proper account coding by City departments.
• Maintains the vendor database to include adding, merging, activating and deactivating vendors.
• Responsible for AP filing system and records retention.
• Processes vendor EFT enrollment forms.
• Assists departments with general ledger inquiries and vendor questions.
• Monitors procurement card transactions to ensure timely submission and proper account coding.
• Relieves management staff of routine administrative tasks.
• Reviews/distributes finance department mail.
• Complies with City policies and procedures to include work schedule and attendance policies.
• Assists in 1099 reporting including vendor W-9 review and recording.
• Processes travel and employee reimbursements.
• Reviews payroll information from the time keeping system for entry into payroll system.
• Processes bi-weekly payroll, prints checks, creates direct deposit file, prepares banking paperwork.
• Prepares payroll related vendor payments including benefits providers, garnishments and child support.
• Assists departments or employees with payroll inquiries.
• Prepares outside requests for employment verification and payroll surveys.

OTHER JOB FUNCTIONS:

• Perform other duties as assigned or directed.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• The ability to work in a team environment; contribute as a team member.
• Intermediate Microsoft Excel skills including the ability to calculate and tabulate data.
• Mathematical skills that produce reliable calculations.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• Ability to speak and deal tactfully with others and exhibit a willingness to share information.
• Exercise sound judgment, decisiveness, and creativity in various situations.
• Ability to identify and implement process improvements.
• Demonstrate a collaborative and flexible style, especially during times of change.
• Effective communicator with strong oral and written skills.
• Ability to work under time pressures and problem solve.
• Operation of standard office equipment.

MINIMUM QUALIFICATIONS

Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

High school diploma or GED supplemented by some higher education level course work in accounting/business and one (1) year of previous experience and/or training that includes accounting/bookkeeping.

PREFERRED QUALIFICATIONS

Local government experience preferred.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

PHYSICAL DEMANDS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.

WORK ENVIRONMENT

There is limited exposure to environmental conditions.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.