Accounting Support Specialist - Payroll & AP

Hooper Deforest; DeForest, Madison (WI, WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Matching 401(k) plan

Paid Time Off (PTO)

9 paid holidays

Identity Theft Protection

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Hooper Deforest, a longstanding electric power and mechanical contractor based in Wisconsin, is seeking an administrative accounting assistant. This role focuses on payroll data processing, invoice preparation and reconciliation, data handling, and maintaining records.

You will enter weekly payroll data into COINS, support filing, handle accounts payable coding, process daily cash receipts, and record journal entries. Proficiency with Microsoft Office and attention to detail are essential.

Qualifications

• Two or four year degree in accounting/finance preferred.
• Proficient with Microsoft Office Suite software (Word, Excel, Outlook, Power Point) and other applicable software.
• Demonstrated flexibility and adaptability to change.
• General knowledge of office protocol, routines, and procedures.
• Ability to proof-read documents and accurately prepare various reports.
• Strong attention to detail, problem-solving skills, and ability to meet deadlines.

Responsibilities

• Enters payroll data into COINS system each week for assigned group(s). Verifies data entry by reviewing, correcting, changing, or deleting entered information via reconciliation of source documents to various prescribed system reports.
• Supports department with basic filing, electronic storage, and organization.
• Processing and coding of accounts payable and/or credit cards as needed.
• Processes daily cash receipts, resolving open items using standard procedures.
• Responsible for recording journal entries.
• Performs other duties/special projects as assigned.

Skills

Payroll processing

Data entry

Microsoft Office

Education

Associate or Bachelor's degree in accounting/finance

Tools

Microsoft Office Suite

Job description

Hooper Deforest, a longstanding electric power and mechanical contractor based in Wisconsin, is seeking an administrative accounting assistant. This role focuses on payroll data processing, invoice preparation and reconciliation, data handling, and maintaining records.

You will enter weekly payroll data into COINS, support filing, handle accounts payable coding, process daily cash receipts, and record journal entries. Proficiency with Microsoft Office and attention to detail are essential.