Accounting Support Specialist

The Greater Houston Retailers Cooperative Association (GHRA); Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The Greater Houston Retailers Cooperative Association, Inc. in Houston, TX is seeking an Accounting Support Specialist to assist the Accounting team with daily bookkeeping, AP/AR processing, reconciliations, and file maintenance.

Strong Excel skills and attention to detail are essential to ensure accurate financial records. This role supports month-end close, prepares basic financial reports, and helps maintain organized records for audits.

Qualifications

• Strong Microsoft Excel skills and comfort working with spreadsheets.
• Attention to detail and accuracy in financial data.
• Good organizational and time-management abilities.
• Ability to handle confidential financial information professionally.
• Willingness to learn accounting principles, processes and systems.

Responsibilities

• Support the Accounting team with maintaining accurate financial records and assisting with General Ledger activities.
• Process and analyze accounts payable and accounts receivable, review invoices, resolve discrepancies, and ensure policy compliance.
• Enter daily financial transactions and maintain organized files for receipts, invoices, payments, and reports.
• Perform and review account reconciliations, investigate variances, and recommend corrective actions.
• Flag discrepancies or unusual transactions for review and escalation as needed.
• Prepare basic financial summaries and reports for management and audits.
• Assist with month-end close and audit preparation.
• Communicate with vendors regarding invoices, payment schedules, and account balances.
• Follow established accounting procedures and internal controls.

Skills

Attention to detail

Organizational skills

Communication skills

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Excel

ERP system

Job description

Greater Houston Retailers Cooperative Association, Inc.

7110 Bellerive DR., Houston, TX 77036

Company Description:

GHRA operates a full-service warehouse and distribution center supplying goods and services to the convenience store industry.

Accounting Support Specialist

Position Summary:

The Accounting Support Specialist supports the Accounting team with daily bookkeeping, financial transaction processing, account reconciliations, record maintenance, and general accounting activities. This position requires strong attention to detail, organization, accuracy, and proficiency in Microsoft Excel.

The ideal candidate is dependable, comfortable working with numbers and spreadsheets, and eager to learn accounting processes.

Key Responsibilities

• Support the Accounting team with maintaining accurate financial records and assisting with General Ledger activities.
• Process and analyze the accounts payable and accounts receivable processes, including reviewing invoice documentation, identifying exceptions, resolving discrepancies, and determining appropriate action in accordance with company policies and internal controls.
• Enter daily financial transactions and maintain organized digital and physical files for receipts, invoices, payments, and financial reports.
• Perform and review account reconciliations, investigate variances and unusual transactions, determine the source of discrepancies, and recommend or implement corrective actions.
• Identify and flag discrepancies, missing information, or unusual transactions for review by the Accounting team.
• Maintain the accuracy and organization of historical financial data and records.
• Communicate with vendors and creditors regarding invoices, payment schedules, outstanding credits, account balances, and other routine finance-related inquiries.
• Prepare basic financial summaries, reports, and supporting information for management review and periodic audits.
• Gather documents and prepare schedules and supporting information to assist with month-end closing and audit preparation.
• Assist with ensuring financial records and reports are complete, accurate, and properly maintained.


• Follow established accounting procedures, internal controls, and company policies.


• Exercise independent judgment in resolving accounting discrepancies, including determining when transactions require additional documentation, correction, escalation, or management approval.


• Perform other related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• Strong Microsoft Excel skills and comfort working with spreadsheets.
• Strong attention to detail and accuracy.


• Good organizational and time-management skills.


• Ability to handle confidential financial information professionally.


• Strong written and verbal communication skills.


• Ability to work independently while also supporting a team.


• Willingness to learn accounting principles, processes, and systems.

Prior accounting experience or an accounting degree is not required.

Preferred Qualifications

• Experience with Excel functions such as sorting, filtering, formulas, and basic data analysis.


• Previous administrative, data entry, bookkeeping, office, or financial-related experience.


• Experience with an accounting or ERP system is a plus.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift to 15 pounds at a time.

Additional Information:

Office Location: GHRA Warehouse and Distribution Center

Office Hours: M-F 8:30 AM – 5:00 PM

The above statements reflect the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. Responsibilities are subject to change.