Accounting Support Specialist

City of Clarksville; Clarksville (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

City of Clarksville is seeking an Accounting Support level 3 to handle accounts payable/receivable, general ledger tasks, budget monitoring, and financial reporting within our finance department. The role requires accuracy in data entry, understanding of accounting principles, and proficiency with automated accounting software, while delivering courteous service to staff and the public.

The position is full-time, based in Clarksville, TN; HS diploma or GED accepted; no prior experience required

Qualifications

• Knowledge of accounting principles and practices.
• Accounts payable/receivable and general ledger reporting techniques.
• Data entry techniques.
• Mathematical concepts.
• Automated accounting software packages.
• Recordkeeping principles.
• Budgeting principles.
• Computers and related software applications.
• Applicable Federal, State, and local laws, rules, and regulations.

Responsibilities

• Processes and documents transactions such as accounts payable and receivable, tracks budget accounts and expenses, reconciles general ledger and subledger accounts; reconciles accounts and researches discrepancies; posts debits and credits to accounts; and performs related duties.
• Monitors assigned budgets which includes preparing cost estimates for budget recommendations, monitoring expenditures, and maintaining records.
• Receives, processes, and/or prepares a variety of receipts, invoices, statements, payments, transactions, budget changes, and/or other related information; maintains files and records.
• Provides excellent customer service over the phone and in person to those visiting assigned area.
• Prepares, reviews, and collects financial statements and/or statistical, accounting, or operational reports, and spreadsheets.
• Opens and prepares batches of mail for processing.
• May review the work of lower-level staff; ensure compliance with policies and procedures.
• Performs other duties of a similar nature or level.

Skills

Accounting principles

Accounts payable

Accounts receivable

General ledger reporting

Data entry

Budget monitoring

Mathematical concepts

Computers and software

Recordkeeping

Education

High school diploma or GED

Tools

Accounting software

Job description

GENERAL STATEMENT OF JOB

This is the third of three levels in the Accounting Support series. Incumbents perform accounting support duties requiring in-depth knowledge of organizational policies and procedures and accounting systems. Responsibilities may include reconciling general ledger and subledger accounts; preparing, reviewing, and correcting accounting reports; posting debits and credits to the correct accounts; monitoring assigned budgets; ensuring policies and procedures are adhered to; and performing the duties of the lower levels.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Processes and documents transactions such as accounts payable and receivable, tracks budget accounts and expenses, reconciles general ledger and subledger accounts; reconciles accounts and researches discrepancies; posts debits and credits to accounts; and performs related duties.

• Monitors assigned budgets which includes preparing cost estimates for budget recommendations, monitoring expenditures, and maintaining records.

• Receives, processes, and/or prepares a variety of receipts, invoices, statements, payments, transactions, budget changes, and/or other related information; maintains files and records.

• Provides excellent customer service over the phone and in person to those visiting assigned area.

• Prepares, reviews, and collects financial statements and/or statistical, accounting, or operational reports, and spreadsheets.

• Opens and prepares batches of mail for processing.

• May review the work of lower-level staff; ensure compliance with policies and procedures.

• Performs other duties of a similar nature or level.

MINIMUM EDUCATION AND TRAINING

Education and Experience

• High school diploma or GED equivalent.

• No experience required.

License and Certifications

• None.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills, and Abilities:

Knowledge of:

• Accounting principles and practices.

• Accounts payable/receivable and general ledger reporting techniques.

• Data entry techniques.

• Mathematical concepts.

• Automated accounting software packages.

• Recordkeeping principles.

• Budgeting principles.

• Computers and related software applications.

• Applicable Federal, State, and/or local laws, rules, and regulations.

Skill in:

• Balancing accounts.

• Reconciling financial records and information.

• Monitoring budgets.

• Tabulating, recording, and balancing transactions.

• Performing mathematical calculations.

• Researching and resolving account discrepancies.

• Using a computer and applicable software applications.

• Applying applicable Federal, State, and/or local laws, rules, and regulations.

• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Grasping: Applying pressure to an object with the fingers and palm.

• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.

• Mental Acuity: Making rational decisions through sound logic and deductive processes.

• Reaching: Extending hand(s) and arm(s) in any direction.

• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Standing: Particularly for sustained periods of time.

• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.