Accounting Supervisor

Philasd; Town of Kirkland (NY); On-site; USD 67,000 - 87,000; Full time

Job summary

The School District of Philadelphia is seeking an Accounting Supervisor (Accounts Payable) to oversee complex financial transactions and reporting within the Finance department. The role requires coordinating AP close processes and ensuring high-quality service and accuracy in financial data.

The position emphasizes ERP system knowledge, particularly in Oracle ERP, and strong leadership of staff, including professional and clerical teams.

Qualifications

• Bachelor’s degree in accounting/finance.
• Four years of full-time, paid, professional accounting or auditing or accounts payable experience for a large public or private employer.
• Preferred experience with government accounting using an ERP system.
• At least two years of administrative oversight or supervisory experience with financial analysis and process improvement.

Responsibilities

• Oversees and participates in the review and preparation of complex fiscal transactions and financial reports.
• Coordinates and prepares subsidiary and general ledger information and journal entries with business users and for annual reporting.
• Leads accounts payable close processes and prepares reports and analyzes results for compliance with policies.

Skills

Advanced Excel

Communication

Project management

Education

Bachelor's degree in accounting/finance

Tools

Oracle ERP

Excel

Job description

Title: Accounting Supervisor (Accounts Payable) Department: Finance Reports To: Comptroller THIS IS A FULL TIME 12 MONTH ROLE. SALARY GRADE:4025. SALARY RANGE: $66,535 - $87,114 The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

For the assigned work area: oversees and participates in the review and preparation of complex fiscal transactions and financial reports and directs the work activities of professional, paraprofessional and clerical staff. Responsible for preparing a variety of accounting entries, financial reports and conducting financial analyses. Coordinates and prepares subsidiary and general ledger information and journal entries with business users as well as consolidated reporting as part of the annual reporting process. Coordinates financial reporting. Serves as an expert on matters related to the Enterprise Resource Planning (ERP) Finance system and coordinates audit requests. Performs business processes, knowledge transfer and support activities in the designated area of expertise. For Accounts Payable, coordinates and prepares transactions with internal and external business users, performs monthly and annual accounts payable close processes, and prepares reports and analyzes results to ensure processes and policies are being followed consistently. Delivers high quality customer service, training and support in accounts payable business practices and knowledge transfer.

Essential Functions

• Monitors key components and supervises work related to accounting and financial reporting functions; participates in the development and implementation of accounting policies and procedures; leads and implements key accounting projects.
• Participates in and oversees the work of senior accountants and/or accountants and/or paraprofessionals and/or clerical staff engaged in financial recording, analysis and reporting.
• Oversees and participates in the preparation of key financial data and accounting information essential to the District’s financial stability and controls or accounts receivable accounting information; or accounts payable and conducts financial analyses to evaluate financial results.
• Reviews the propriety of accounting entries or accounts receivable or accounts payable related entries and processes; ensures compliance with generally accepted accounting principles and government accounting standards including fund and grant accounting and School District of Philadelphia finance policies and procedures.
• Serves as a technical expert as it relates to the accounting or grants accounting side or accounts receivable or accounts payable sub-ledgers of the ERP Finance system; validates information which is input into it and provides team leadership.
• Develops and establishes daily and/or monthly, quarterly and annual financial reporting processes for assigned area.
• Participates in the development of performance measurements and management reports; develops and leads process improvement projects for the assigned area.
• Maintains ongoing contact with systems staff to ensure accounting needs are met; works with internal and external auditors and outside vendors/suppliers or internal and external customers on complex accounting or accounts receivable or accounts payable matters; assistance and direction to business operations on their accounting entries, data maintenance and accounting requirements.
• Uses financial spreadsheet programs (Excel, Access and Oracle Reporting) to perform financial analyses and to prepare a variety of accounting reports and financial information as needed.
• Uses the District’s ERP Finance System and financial spreadsheet programs (Oracle ERP General Ledger, Accounts Receivable Module, Oracle Accounts Payable Module, Excel) to perform financial analyses and to prepare a variety of accounting reports and financial information as needed.

Minimum Requirements

• Bachelor’s degree from an accredited college or university in accounting, finance, business or a related field.
• Four years of full-time, paid, professional accounting or auditing or accounts payable experience for a large public or private employer.
• Preferred experience to be inclusive of government accounting using an ERP system.
• At least two years of administrative oversight or supervisory experience which included responsibilities for advanced financial analysis work, project management, team leadership and the development and implementation of process improvement initiatives in related areas.
• Note: A CPA or master’s degree in business administration or accounting from an accredited college or university may be substituted for one year of experience.

Knowledge, Skills and Abilities

• Demonstrated knowledge of:
• The principles, practices and procedures of general and government accounting inclusive of governmental accounting, grant accounting or accounts receivable accounting or accounts payable accounting.
• The use of a wide variety of data processing systems and personal computer software, especially as they relate to accounting, financial analyses and reporting information. Advanced excel skills and Finance ERP System experience.
• Business process and work flow practices.
• Accounting and financial reporting systems experience in related areas using a personal computer and enterprise reporting financial system.
• Effective communication and customer service methods, and demonstrated ability to work with and guide others to achieve results.
• Project management and process improvement practices.
• Ability to:
• Plan, schedule, oversee and review the work of professional and paraprofessional and clerical staff members.
• Oversee and coordinate the work of business users who provide input data.
• Analyze organizational and procedural problems and to make recommendations for improvements.
• Prepare advanced accounting entries and financial reports.
• Lead accounting and financial projects
• Serve as the liaison for audits of the District, when applicable.
• Participate in the development, modification and implementation of accounting policies and procedures.
• Effectively train and communicate new processes and procedures to accounting staff and other end users of the ERP finance system throughout the District.
• Communicate effectively, both verbally and in writing.
• Establish and maintain effective working relationships.

Additional Functions for the Accounts Payable Specialty

Advanced experience in performing and overseeing complex accounts payable functions and processing accounts payable transactions in an enterprise resource planning (ERP) system.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.