Accounting Supervisor

Southwest-Baptist-University; Bolivar (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Southwest Baptist University is seeking an Accounting Supervisor who will oversee Accounts Payable, prepare journal entries, and support financial reporting. The role requires strong supervisory experience and advanced Excel skills to manage complex spreadsheets and ensure compliance with university policies.

Responsibilities include coordinating with departments, ensuring proper documentation, and assisting in annual tax filings and year-end audits.

Qualifications

• B.S. or B.A. in Business Administration or Accounting.
• At least 2 years of supervisory experience.
• At least 4 years working in a busy accounting office.
• Knowledge of accounting principles and advanced knowledge of Accounts Payable best practices.
• Proficient in the use of Outlook, Word, and Adobe with advanced skills preparing complex worksheets using Excel formulas & features such as VLOOKUP, pivot tables, etc.
• Strong analytical skills and attention to detail.
• Strong interpersonal skills to interact with employees, students and external parties in a Christ-like manner.
• Effective writing and communication skills.
• Ability to prioritize work and perform tasks independently.

Responsibilities

• Oversees the Accounts Payable process and university payments.
• Verifies that AP requests are legitimate, documented, and authorized.
• Downloads AmEx activity and submits payments for university expenses.
• Performs journal entries as assigned by Controller.
• Performs reconciliations as assigned by Controller.
• Assists in preparing the annual 990 return.
• Supports Controller with special projects and process improvements.
• Ensures a clean, timely year-end audit by preparing work papers.
• Manages the 1042 Return process for international students.
• Records monthly activity and year-end reconciliations for investments.
• Prepares Endowment Reports as requested by Financial Aid and University Relations.
• Supervises subordinates and ensures internal controls.

Skills

Accounting principles

Accounts Payable

Supervisory experience

Excel (VLOOKUP, Pivot tables)

Outlook

Word

Adobe

Analytical skills

Interpersonal skills

Written communication

Independent work

Education

Bachelor's degree in Business Administration or Accounting

Tools

Outlook

Word

Adobe

Excel

Job description

• Location 1600 University Avenue,Bolivar, MO, 65613,United States
• Employee Type Exempt FT
• Required Degree 4 Year Degree
• Manage Others Yes

Description

Summary/Objective

The Accounting Supervisor provides oversight for the Accounts Payable functions within the University. This position supervises subordinates to complete assigned work accurately and timely according to department policy and internal controls. This position addresses tight deadlines and a multitude of accounting activities including general journal entries, account reconciliations, financial reporting, tax return and year-end audit preparation.

• Oversees the Accounts Payable process including web procurement.
• Works closely with other departments across campus to verify that Accounts Payable payment requests serve a legitimate business purpose and are fully documented and authorized according to university policy.
• Downloads American Express activity for the monthly journal entry and submits payment for University expenses for the card program.
• Performs journal entries as assigned by Controller
• Performs reconciliations as assigned by the Controller
• Assist the Controller in preparing the annual 990 return.
• Supports Controller with special projects and workflow process improvements
• Works with the Controller to ensure a clean and timely year-end audit by preparing assigned work papers
• Manages the 1042 Return process for international students
• Records monthly activity and provides year end reconciliations of University investments.
• Prepares Endowment Reports as requested by Financial Aid and University Relations
• Supervises and reviews the work of subordinates to verify accuracy of work and that internal controls are maintained
• Handles personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
• Works with each direct report to establish goals and objectives to enhance the professional development of staff
• Maintains a current knowledge of industry standards and best practices, legal and tax issues and changes to federal and state laws that apply to foreign students, and the purchasing functions within the university
• Demonstrates a commitment and adherence to Southwest Baptist University's Principles and Expectations

Supervisory Responsibility

• Accounts Payable Clerk

Position Requirements

Education, training or experience needed to effectively perform the job. An equivalent combination of education, training and experience will be considered. Knowledge, skills and abilities may be representative, but not all-inclusive, of those commonly associated with this position.

Required

• B.S. or B.A. in Business Administration or Accounting
• At least 2 years of supervisory experience
• At least 4 years working in a busy accounting office
• Knowledge of accounting principles and advanced knowledge of Accounts Payable best practices.
• Proficient in the use of Outlook, Word, and Adobe with advanced skills preparing complex worksheets using Excel formulas & features such as VLOOKUP, pivot tables, etc.
• Strong analytical skills and attention to detail
• Strong interpersonal skills to interact with employees, students and parties external to the University in a Christ-like manner
• Effective writing and communication skills
• Ability to prioritize work and perform tasks independently

Preferred

• Prior experience working in Higher Education
• Prior experience working with Colleague by Ellucian
• Typical office environment with moderate noise (i.e. business office with computers, phones, and printers, light traffic)

Physical Abilities

Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
• Must be able to remain in a seated position up to 50% of the time
• Ability to reach, stoop, and kneel to access file cabinets and office machinery on a daily basis
• Ability to see a computer screen and complete close work on spreadsheets
• Ability to lift up to 50 pounds
• Ability to maintain regular, predictable attendance
• Ability to focus on complex formulas and communicate complex financial information to internal and external parties on a daily basis with multiple interruptions