Accounting Specialist

SMART Workforce Center; Redding (CA); On-site; USD 37,195,000 - 50,971,000; Full time

Benefits offered by this job

Three weeks paid vacation

Company-paid retirement program

Week off between Christmas and NewYear

Tuition reimbursement

Job summary

SMART Workforce Center is seeking an Accounting Specialist to support a broad range of accounting, grant, and financial operations. You will handle accounts payable, bank reconciliations, journal entries, and payroll support while ensuring compliance with grant agreements and GAAP.

Proficiency with MIP Fund Accounting and Excel is preferred. You’ll maintain vendor records, assist with monthly/year-end closes and audits, strengthen internal controls, and provide excellent service to staff and

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a closely related field required; Bachelor's degree preferred.
• Minimum of three years of progressively responsible accounting experience.
• Experience with nonprofit organizations, governmental grants, or federally funded programs is highly desirable.
• Knowledge of GAAP and grant accounting principles.

Responsibilities

• Process accounts payable and ACH/check payments.
• Review invoices for accuracy, approvals, allowability, and grant compliance.
• Code expenditures to funding sources and GL accounts.
• Prepare journal entries and maintain supporting documentation.
• Reconcile bank accounts, GL, payroll accounts, and subsidiary ledgers.
• Maintain vendor records, W-9 documentation, and annual 1099 reporting.
• Support payroll processing and benefits reconciliations.
• Maintain fixed asset and inventory records; prepare property reports.
• Assist with monthly/year-end closings and audits.
• Maintain strong internal controls and confidentiality.

Skills

GAAP

Nonprofit accounting

Grant accounting

Internal controls

Advanced Excel

Analytical skills

Communication skills

Confidentiality

Education

Associate degree

Bachelor's degree preferred

Tools

MIP Fund Accounting

Microsoft Excel

Job description

Are you a detail-oriented numbers person who takes pride in accuracy, integrity, and getting the reconciliation to tie out just right? At SMART Workforce Center, we're on a mission to build a quality workforce for today and tomorrow—and we're looking for a dedicated Accounting Specialist to help keep our financial operations running smoothly behind the scenes.

In this role, you'll perform a broad range of accounting, grant, and financial support functions that keep our organization strong and compliant. From processing accounts payable and reconciling bank accounts to preparing journal entries and supporting payroll, your work will ensure our transactions are accurately recorded, properly documented, and compliant with organizational policies, grant agreements, and generally accepted accounting principles.

As part of our finance team, you'll review invoices for accuracy and grant compliance, code expenditures to the appropriate funding sources, and maintain vendor records, W-9 documentation, and annual 1099 reporting. You'll also assist with monthly and year-end closing activities, prepare schedules for annual audits and monitoring reviews, and help maintain the strong internal controls that protect the integrity of our financial information.

This position offers the opportunity to put your accounting expertise to work in a mission-driven environment. You'll utilize MIP Fund Accounting, Microsoft Excel, and other financial systems to maintain accurate records, while providing excellent customer service to staff, vendors, funding agencies, and external partners. Whether you're reconciling complex accounts, supporting an audit, or troubleshooting a discrepancy, your attention to detail will directly support programs that strengthen our local workforce and communities.

This full-time, non-exempt position starts at an hourly wage between $27.00 and $37.00, depending on experience. We're looking for a detail-driven professional with an Associate degree in Accounting, Finance, Business Administration, or a closely related field (Bachelor's preferred) and a minimum of three years of progressively responsible accounting experience. Experience with nonprofit organizations, governmental grants, or federally funded programs is highly desirable.

We also offer a great benefits package, including three weeks of paid vacation each year, a company-paid retirement program, a paid week off between Christmas and New Year's, a cafeteria benefit plan, paid sick leave, tuition reimbursement, and a host of other employee benefits. Most importantly, we offer a friendly and supportive working environment that includes potlucks and other fun activities!

Position Summary

The Accounting Specialist performs a broad range of accounting, grant, and financial support functions for Smart Workforce Center. The position is responsible for accounts payable, accounts receivable, payroll assistance, financial reporting, maintenance of accounting records, and compliance with federal, state, local, and private funding requirements. The position ensures transactions are accurately recorded, properly documented, and compliant with organizational policies, grant agreements, and generally accepted accounting principles.

Essential Duties and Responsibilities

Process accounts payable, ACH and check payments, and corporate credit card transactions.

Review invoices for accuracy, appropriate approvals, allowability, and grant compliance.

Code expenditures to the appropriate funding source, cost category, and general ledger accounts.

Prepare journal entries and maintain supporting documentation.

Reconcile bank accounts, general ledger accounts, payroll accounts, and subsidiary ledgers.

Maintain vendor records, W-9 documentation, and annual 1099 reporting.

Support payroll processing, benefit reconciliations, and payroll allocations as needed.

Maintain fixed asset and inventory records and prepare required property reports.

Assist with monthly and year-end financial closing activities.

Prepare schedules and documentation for annual audits, monitoring reviews, and financial reporting.

Utilize MIP Fund Accounting, Microsoft Excel, and other financial systems to maintain accurate accounting records.

Maintain strong internal controls and safeguard confidential financial information.

Provide excellent customer service to staff, vendors, funding agencies, and external partners.

Perform other related duties as assigned.

Knowledge, Skills and Abilities

Knowledge of GAAP, nonprofit accounting principles, grant accounting, and internal controls.

Understanding of federal and state grant regulations and cost principles.

Advanced Microsoft Excel skills and proficiency with accounting software; MIP Fund Accounting preferred.

Ability to analyze financial data, reconcile complex accounts, and resolve discrepancies.

Strong organizational skills with attention to detail and the ability to meet multiple deadlines.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Minimum Qualifications

Associate degree in Accounting, Finance, Business Administration, or a closely related field required; Bachelor's degree preferred. Minimum of three years of progressively responsible accounting experience required. Experience with nonprofit organizations, governmental grants, or federally funded programs is highly desirable.

Physical Demands

In order to successfully perform the various duties of this job, the employee is regularly required to sit and use their hands to finger, handle or feel objects, tools, or controls; to talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and stoop. The employee must occasionally lift and/or move up to 25 pounds. Visual ability of the job to include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Physical demands described here are representative of those that must be met by every employee.

Core Competencies

Integrity and accountability

Teamwork

Problem solving

SMART Workforce Center is an Equal Opportunity Employer. Reasonable accommodations may be made to enable qualified individuals with disabilities or individuals with sincerely held religious beliefs, practices, or observances to perform the essential functions of the position, consistent with applicable law.