Accounting Specialist III

Humane Society Pikes Peak Region; Colorado Springs (CO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health Insurance

401K with employer matching up to 4%

Dental and vision plans

Supplemental group life insurance

Short and long term disability

Paid time off

Holidays

Direct Deposit

Personal Pet Perks

Wellness Programs

Paid sabbatical after 5 years

Job summary

Humane Society of the Pikes Peak Region is seeking an Accounting Specialist III to maintain daily financial operations and support month-end close. You will partner with shelter managers and veterinaries to ensure accurate records and timely payments.

Responsibilities include reconciliations, AP processing, credit card posting, vendor onboarding, and year-end 1099 preparation. This is an on-site, full-time role reporting to the Controller.

Qualifications

• 3+ years in accounting, data entry, admin, or customer service.
• Strong Excel skills; proficient with Word, Outlook and Acrobat Pro.
• Solid grasp of GL accounting and AP impact on statements.
• Excellent attention to detail and discretion with confidential info.
• Ability to work independently and manage multiple tasks.
• Good communication and problem-solving abilities.
• Valid Colorado driver's license and insurable driving record.

Responsibilities

• Own daily receipt reconciliations and master workbook for month-end close.
• Keep accounts payable moving; code invoices to location/department.
• Process check payments and assist with ACH; use paperless invoices.
• Code and post credit card expenses in the system.
• Serve as main contact for external vet clinics; reconcile monthly statements.
• Set up vendors, collect W-9s, manage 1099 reporting; year-end audits.
• Assist with year-end 1099s and cross-train accounting staff.

Skills

Accounting

Excel

Word/Outlook/Adobe

General ledger

Attention to detail

Independent work

Communication

multitasking

Colorado driver license

Education

College coursework or degree

Tools

MIP Fund Accounting (Abila)

AvidXchange

Job description

Accounting Specialist III

Humane Society of the Pikes Peak Region (HSPPR) | Accounting/Finance | Colorado Springs, CO | Full-time, Non-Exempt | Fully On-Site

Keep the Numbers Right. Keep the Tails Wagging.

Every vet visit, every bag of food, every warm blanket in a kennel starts with someone making sure the money works. At HSPPR, that someone is you.

We're looking for an Accounting Specialist III to be a key player on our Accounting team. You'll keep our daily financial operations accurate and on schedule, which helps us offer compassionate care to animals, support safe communities, and provide socially conscious sheltering. You'll work with people across the whole organization, from shelter managers to vet clinic partners, and see how your work supports the mission.

What You'll Do:

Own the daily receipt reconciliations.
You'll maintain reconciliations for multiple departments, linking daily cash reports and receipt images to department Excel workbooks, auditing the work, tracking down variances, and rolling everything up into a master workbook that powers our month-end close.

Keep accounts payable moving.
You'll partner with fellow accounting staff to take invoices from the moment they arrive to the moment a check or ACH payment goes out. That includes:

• Working in our paperless invoice platform (which connects to our accounting system) and guiding department managers through approvals
• Coding invoices by location, department, and program in line with budgets
• Reconciling vendor statements and solving invoicing puzzles
• Preparing and mailing check payments and assisting with ACH processing

Run credit card processing.
You'll code, enter, and post credit card expenses in our accounting system.

Be the go-to person for our vet clinic partners.
You'll be the main contact for the external vet clinics that provide contract services to us, sending monthly statements, processing payments, and reconciling to their records.

Handle the details that keep things running.

• Set up new vendors and collect W-9s to support 1099 reporting
• Resolve purchase order and packing slip issues with department managers
• Process voided checks, reissues, and stop payments
• Count cash receipts and make bank deposits (on a rotation with your teammates)
• Prepare and audit year-end 1099s
• Cross-train with and help train other accounting staff, and step in for Accounting Specialist I and II duties when needed

Help us go digital.
We're moving from paper-based to digital accounting processes, and we want your ideas and energy to help make that transition smooth.

What You Bring

Required

• 3+ years of experience in accounting, data entry, administration, or customer service (a college degree or coursework is a plus)
• Intermediate to advanced Microsoft Excel skills
• Intermediate proficiency with Word, Outlook, and Adobe Acrobat Pro
• A strong grasp of general ledger accounting principles and financial statements, including how accounts payable transactions affect the GL
• Excellent attention to detail, accuracy, and documentation habits
• The ability to work independently, solve problems, and make sound decisions within your scope
• Good communication skills and the ability to handle confidential information with discretion
• The knack for juggling multiple tasks and rolling with interruptions
• A valid Colorado driver's license and an insurable driving record

Preferred

• Experience with MIP Fund Accounting (Abila) and AvidXchange

The Details

• Reports to: Controller
• Schedule: Five eight-hour shifts, generally Monday through Friday, with occasional evenings or weekends as organizational needs require
• Location: Fully on-site
• Classification: Non-exempt
• Physical requirements: Regular computer work, plus the ability to lift, push, and pull at least 25 lbs (with reasonable accommodations). You'll stand, bend, stoop, and crouch at times, occasionally drive an HSPPR vehicle, and work in an environment with animals and animal allergens.

More Than a Desk Job

• Emergency response: If the City/County Community Animals Response Team (CART) is activated, you may serve as the ESF #11 Desk Representative at an Emergency Operations Center, acting as the liaison between HSPPR, the CART shelter(s), and Command Staff. Training is provided, including FEMA IS-100.b and IS-700a.
• Community connection: You'll have chances to share photos and stories with our Philanthropy team so donors can see the life-saving work happening every day.
• Volunteers: You'll work alongside our volunteers and appreciate the talent and commitment they bring.

Ready to Join Us?

If you're an accuracy-obsessed, collaborative problem-solver who wants your work to matter beyond the spreadsheet, we'd love to meet you.

HSPPR is committed to its mission, values, and the success of everyone in our community. This posting summarizes the typical functions of the role and is not an exhaustive list of all duties.

Applications open through November 10, 2026, or until filled

In addition to competitive salaries, we offer comprehensive benefits to our full-time staff.

Benefits include:

Health Insurance ~~ 401K with employer matching up to 4% of salary ~~ Dental and vision Plans ~~ Supplemental Group Life Insurance ~~ Short and long term disability Insurance ~~ Paid time off ~~ Holidays ~~ Direct Deposit ~~ Personal Pet Perks ~~ Wellness Programs ~~ Paid Sabbatical after 5 years of employment

The Humane Society of the Pikes Peak Region is a Public Service Loan Forgiveness qualified employer. To learn more about this program, go to https://studentaid.ed.gov/sa/.

The core values of the staff unite us and guide us to provide the best service to the animals in our care, our organization, and our community.

Core Values Statements-

• Compassion: We believe that animals matter. We are committed to treating animals and people with kindness, respect and compassion.
• Stewardship: We are accountable and transparent in our actions and in the use of our resources to build trust in those we serve.
• Integrity: We believe we can make the greatest impact by staying true to our mission, always doing what is best for the animals and people of our community, and by standing united in our decisions.
• Excellence: We are passionate about our mission, and strive for excellence through continual learning, innovation and the development of our board, staff and volunteers.
• Collaboration: We seek strategic partnerships and alliances to advance the welfare and protection of animals and people.
• Service: We exist to serve our communities and operate with this commitment to serve as front and center in all we do.

As a condition of employment with HSPPR, you will be required to authorize HSPPR and ProScreening to conduct a background check before confirming an employment start date. The background check will include a criminal investigation, verification of citizenship/immigration status, and a motor vehicle record. By applying for this position, you acknowledge and agree that any offers of employment will be contingent upon completion of the background check to the satisfaction of HSPPR.

In consideration of any offers of employment made as a result of your interest in this position, by applying for this position, you hereby waive any and all claims that you may have against HSPPR for invasion of privacy in respect to drug testing and background checks as listed above.