Accounting Specialist II - YCSO (Prescott)

Yavapai County; Prescott (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Yavapai County is seeking an experienced accounting professional to perform a variety of complex clerical and accounting functions under general supervision. The role requires handling accounts payable, payroll, journal entries, and compliance with county policies.

The ideal candidate will have at least five years of governmental accounting experience, strong data entry skills, and proficiency with Microsoft Office. A valid Arizona driver’s license is required for some field tasks.

Qualifications

• Minimum of five (5) years of experience in general and/or governmental accounting.
• Knowledge of accounting principles, governmental accounting, and related procedures.
• Ability to prepare reports and maintain records and files.
• Familiarity with accounts payable, payroll, and general ledger processes.

Responsibilities

• Process accounts payable and enter payment information into financial systems.
• Process payroll/timesheets and verify hours in payroll system.
• Maintain filing systems and perform journal entries.
• Reconcile accounts payable, invoices, and purchase orders for accuracy.

Skills

Accounting

Cash handling

Auditing

Data entry

Customer service

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Under general supervision, performs various complex accounting and clerical functions which requires expertise in a concentrated technical or specialized work area specific to the assigned department.

• Performs accounting and bookkeeping operations unique to the division or department assigned.
• Processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
• Processes payroll/timesheets by tracking and/or verifying hours and entering information into payroll system.
• Maintains related filing systems and makes journal entries.
• Checks invoices against purchase orders for accuracy and forwards for approval to pay.
• Prints checks, obtains signatures and distributes through mail and/or pick up.
• Enters billing and/or claims information into computer; mails bills and receipts incoming payments.
• Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures and researches and corrects errors.
• Posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.
• Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
• Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
• Receives, sorts and summarizes material, including budget information, for the preparation of reports; prepares work reports; interprets and explains administrative decisions, policies and instructions.
• Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.
• Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, or answering questions.
• Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
• May train other staff members.
• Performs other job-related duties as assigned.

Education:
High school diploma or equivalent.

Experience:
A minimum of five (5) years of experience in general and/or governmental accounting.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Required Knowledge, Skills, and Abilities:
Knowledge of:

• Principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting and accounting analysis procedures.
• Policies and procedures, codes, ordinances, and departmental operating standards in assigned department.
• Report preparation and records management techniques.
• Applicable state, federal and local ordinances, laws, rules, and regulations.
• Basic principles and practices of accounting.
• Computer applications and hardware related to the functions of the job.
• Customer service techniques.
• File maintenance procedures and practices.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Performing accounting and mathematical functions.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy.
• Organize and prioritize workload to meet established deadlines.
• Maintain accurate and up to date records and documentation.
• Maintain confidentiality and discretion at all times.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt
Grade: 7
Classification: Classified
Safety Sensitive: No