Accounting Specialist I

Johnson County Community College; Overland Park (KS); On-site; USD 23,000 - 29,000; Part time

Benefits offered by this job

Optional Retirement plan access

Personal annual leave

14 days of paid holidays

Full tuition reduction for JCCC credit

Free gym access on campus

Discount to Hiersteiner Child Dev. Ctr

And many more!

Job summary

Johnson County Community College seeks an Accounting Specialist I to support Student Account Services by recording payments, balancing the cash drawer, and processing refunds and adjustments in line with Title IV regulations. The role requires attention to FERPA, PCI, and GLB guidelines and strong customer service to students, parents, and staff.

Reporting to the Assistant Bursar, you will handle inquiries, resolve issues, and maintain timely deposits, while assisting with reports and ongoing

Qualifications

• Requires accurate cash handling and daily balancing.
• Experience with student accounts or billing preferred.
• Ability to assist with reports and procedures.

Responsibilities

• Record and reconcile student and departmental payments accurately.
• Balance the cash drawer daily and process refunds or adjustments.
• Process returned payments and communicate with students about items.
• Generate reports and maintain compliance with FERPA and PCI policies.
• Support staff with deposits, processes, and inquiries from students.
• Maintain phone and email coverage and assist with issue resolution.

Skills

Cash handling

Customer service

Financial reconciliation

Records maintenance

Education

High school Diploma or equivalent

Job description

Johnson County Community College

Position: Accounting Specialist I

Department: Finance & Administrative Services

Type of Position: Part-time Regular

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 25 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range: $16.68 - $21.23 and determined based on relevant years of work experience provided on application and resume.

Position Summary: The Accounting Specialist I supports Student Account Services by accurately recording and reconciling student and departmental payments, balancing the cash drawer daily, and processing returned payments, refunds, and account adjustments in accordance with departmental policies and Title IV regulations. The position maintains awareness of regulations such as FERPA, PCI, and GLB, assists with reports and procedure updates, and provides courteous customer service to students, parents, and staff by answering inquiries, resolving issues, and covering the phone queue and email. This position reports to Assistant Bursar.

Required Qualifications:

• High school Diploma or equivalent.
• Requires 3+ years of related experience.

Position details include but are not limited to:

• Revenue Recording & Cash Management:
  • Ensure timely and accurate recording of revenues, receivables, and removal of holds preventing enrollment, including but not limited to tuition and fee payments, departmental deposits, selective admissions deposits, scholarship payments, procurement card repayments, and invoice payments.
  • Balance the cash drawer and reconcile activity daily.
• Returned Payments, Refunds & Account Adjustments:
  • Process returned payments and direct deposits and resubmit eligible returned items for processing.
  • Maintain returned items log to assist staff in advising students on returned items.
  • Process tuition refunds via credit cards in a timely and accurate manner based on the original payment method.
  • Ensure accordance with departmental and Title IV regulations and policies. Communicate with students regarding the status of refunds and initiate stop payment requests.
  • Assess miscellaneous charges to student accounts and make appropriate account adjustments for unapplied payments.
  • Write off small balances on accounts.
• Reporting & Regulatory Compliance:
  • Generate and distribute reports on products and services in Marketplace on a regular and ad-hoc basis.
  • Maintain knowledge and awareness of applicable regulations, such as FERPA, PCI, and GLB, to ensure compliance and identify suspicious patterns or activities.
• Process Improvement & Departmental Support:
  • Assist departmental leaders in reviewing systems and processes, updating procedures, and advising staff and faculty on deposits and processes.
• Customer Service & Issue Resolution:
  • Support Student Account Services by assisting staff, students, and parents with various inquiries and topics, such as account status, deadlines, payment options, tuition rates, refund appeals, 1098T forms, and availability of college resources.
  • Work to resolve issues and disputes, including handling difficult interactions with diplomacy and patience.
  • Maintain coverage of phone queue and email.
• Other duties as assigned:
  • Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.

Benefits Category

For Part‑time Regular Employees

• Optional Retirement plan access
• Personal annual leave
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• And many more!

About JCCC:

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Mission:

JCCC inspires learning to transform lives and strengthen communities.

Vision:

JCCC will be an innovative leader in equitable student access, learning and success.

Equal Employment Opportunity:

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies

including Title IX, Title VI and Section 504 inquiries may be referred to a Title IX Coordinator [e-mail], or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: [phone], Facsimile: 816-268-0559, Email to: [e-mail].

Disclosure:

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.