Accounting Specialist -Grants Management

BestSelf; Buffalo (NY); On-site; USD 72,000 - 85,000; Full time

Job summary

BestSelf Behavioral Health in Buffalo, NY, seeks an Accounting Specialist for Grants Management to support the Director of Financial Analysis, Planning, and Grants with grant financial administration, reporting, invoicing, and reconciliation. This role ensures accuracy and timeliness of grant transactions, prepares funder reports, and maintains records to comply with CFR, OMB, and agency regulations.

Collaboration with payroll is essential to allocate payroll timely.

Qualifications

• 2–4 years of accounting experience, preferably in nonprofit or grant-funded environments.
• Strong attention to detail with ability to meet strict deadlines.
• Proficiency with accounting and grant management systems.

Responsibilities

• Prepare, review, and submit monthly, quarterly, and annual grant reports and vouchers.
• Collaborate with payroll to implement robust payroll allocation tracking.
• Assist with grant invoices, vouchers, and compliance submissions (OMH, OASAS, HUD, SAMHSA, NYSED, ECDMH).
• Maintain grant financial records in compliance with audit and regulatory requirements.
• Assist CFR and Single Audit preparation.

Skills

Attention to detail

Communication

Time management

Education

Associate's degree in Accounting/Finance

Tools

Payroll software

Job description

Accounting Specialist -Grants Management

FLSA Status: Exempt Starting range: $72,000-$85,000 Annually (Personalized salary reflecting your related experience and academic/credentialed background)

Summary of Duties

The Accounting Specialist - Grants Management will support the Director of Financial Analysis, Planning, and Grants in managing all aspects of grant financial administration, including reporting, compliance, invoicing, and reconciliation. This position ensures the accuracy and timeliness of grant-related financial transactions, assists in preparing required reports and vouchers for funders, and maintains records to ensure compliance with federal, state, and private grant regulations. The role will work closely with the finance team, program staff, and grants management to meet all reporting requirements, ensure accurate recordkeeping, and optimize available resources. This role will champion working with payroll to ensure that payroll allocations are processed timely and in accordance with CFR methodology.

Position Responsibilities

• Prepare, review, and submit accurate monthly, quarterly, and annual grant financial reports and expense vouchers.
• Collaborate with payroll to implement and maintain a robust payroll allocation tracking system.
• Assist with grant invoices, vouchers, and compliance submissions (OMH, OASAS, HUD, SAMHSA, NYSED, ECDMH).
• Maintain grant financial records in compliance with audit and regulatory requirements.
• Assist with CFR and Single Audit preparation.
• Maintain complete filing system of all voucher back-up documentation.
• Assist in maintaining tracking system of all grant due dates, invoice completion dates and related data.
• Support budget development, forecasting, and variance analysis.
• Coordinate with the Grants team to align financial and programmatic reporting.
• Provide timely and professional communication with funders, auditors, and internal departments.
• Complete all required trainings required by the agency.
• Performs all other duties as assigned.

Qualifications

• Minimum of Associate's degree in Accounting, Finance, or related field (or equivalent experience).
• 2-4 years of accounting experience, preferably in a nonprofit or grant-funded environment.
• Knowledge of payroll allocation is preferred.
• Familiarity with governmental and foundation grant regulations (e.g., OMH, OASAS, HUD) preferred.
• Strong organizational skills with a high level of attention to detail and the ability to meet strict deadlines.
• Proficiency in accounting and grant management systems.
• Excellent written and verbal communication skills.
• Ability to work independently anatomically.
• Ability to collaborate effectively with internal teams and external funding agencies.

Some things you can look forward to:

• Welcoming, team environment, that inspires you to thrive and be your BestSelf!
• Generous paid time off
• Various student loan forgiveness programs
• Multiple and diverse health insurance options
• Many other unique lifestyle & personal insurance options
• Career growth and advancement opportunities
• We look forward to telling you more!

BestSelf Behavioral Health considers all applicants for all positions without regard to race, religion, creed, gender, national origin, age, disability , marital or veteran status, sexual orientation, or any other legally-protected status. Please note, applicants must be legally authorized to work in the United States. The agency is unable to provide visa sponsorship or work authorization for this position.