Accounting Specialist (FT)

Rehabilitation Hospital of Indiana (RHI); Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) with employer match

Tuition reimbursement

Job summary

The Rehabilitation Hospital of Indiana (RHI) is seeking an Accounting Specialist to support payroll, accounts payable, and general accounting functions. The role involves maintaining time-and-attendance systems, processing vendor invoices, and assisting with month-end close and audits.

Ideal candidates have a two-year accounting degree or equivalent experience in payroll/AP, with strong Excel/Word skills and meticulous attention to detail.

Qualifications

• High school diploma or equivalent required.
• Two-year accounting degree or equivalent experience in payroll/accounts payable required.
• Healthcare or hospital accounting experience strongly preferred.
• Proficiency with Microsoft Office (Excel/Word) and payroll/timekeeping systems.
• Must maintain confidentiality and meet deadlines.

Responsibilities

• Process biweekly payroll, review timekeeping, and ensure accuracy.
• Manage accounts payable processing, invoices, PO codes, and vendor records.
• Respond to payroll, timekeeping, and payment-related inquiries from staff and vendors.
• Maintain payroll, AP, and time-and-attendance systems; troubleshoot issues.
• Prepare bank deposits, payroll tax filings, and routine accounting entries.
• Assist with year-end processes and audits as needed.
• Support month-end close and GL reconciliations.

Skills

Payroll processing

Accounts payable

Attention to detail

Analytical skills

Communication

Education

High school diploma

2-year accounting degree

Tools

Excel

Word

Job description

Job Title: Accounting Specialist - Rehabilitation Hospital

(Indianapolis, IN)

The Rehabilitation Hospital of Indiana (RHI) is nationally ranked among the Best Hospitals for Rehabilitation by U.S. News & World Report (2025-2026) and has been named the Best Rehabilitation Hospital in Indiana for three consecutive years.

RHI provides high-quality, evidence-based rehabilitation services to individuals facing life-changing injuries and illnesses. We specialize in brain injury, stroke, spinal cord injury, and complex medical conditions, serving patients ages 15 and older. RHI is the only Traumatic Brain Injury (TBI) Model System in Indiana and one of only 16 nationwide.

We are seeking a detail-oriented, organized, and dependable Accounting Specialist to support payroll, accounts payable, and general accounting functions for RHI.

Position Summary

The Accounting Specialist is responsible for the accurate and timely processing of payroll and accounts payable, along with a variety of general accounting functions. This position maintains payroll and time-and-attendance systems, processes vendor invoices and payments, assists with month-end and year-end activities, supports tax and regulatory reporting, and helps troubleshoot accounting and payroll-related system issues. The Accounting Specialist also serves as an important resource to employees, managers, and vendors regarding payroll, accounts payable, and timekeeping processes.

Key Responsibilities

• Process biweekly payroll, including reviewing timekeeping information, processing special/manual checks as needed, maintaining payroll records, and ensuring payroll accuracy and completeness.
• Manage accounts payable processing, including invoices, coding, purchase orders, vendor records, checks/EFT payments, voids, stop payments, and related reporting.
• Respond to employee, manager, and vendor questions and resolve payroll, timekeeping, accounts payable, and payment-related issues.
• Maintain and support payroll, accounts payable, and automated time-and-attendance systems and assist with troubleshooting system-related issues.
• Prepare bank deposits, payroll tax deposits, wage garnishments, retirement contribution remittances, and other routine accounting transactions.
• Support W-2 and 1099 processing, payroll tax reporting, and other year-end requirements.
• Assist with month-end and year-end closing activities, including accruals, expense reclassifications, invoicing, and general ledger account reconciliations.
• Assist with annual audits, Medicare/Medicaid cost reports, contract tracking, and other accounting projects and reporting needs.
• Provide training and guidance to managers and employees regarding payroll and time-and-attendance processes.

Qualifications / Experience

• High school diploma or equivalent required.
• Two-year accounting degree or equivalent experience in a payroll and/or accounts payable environment required.
• Previous accounting experience in a healthcare or hospital setting strongly preferred.
• Working knowledge of Microsoft Office applications, including Excel and Word.
• Experience working with automated payroll, accounting, and/or time-and-attendance systems preferred.
• Strong attention to detail with the ability to perform accurate calculations and meet established deadlines.
• Strong analytical and problem-solving skills.
• Ability to communicate professionally and effectively with employees, leadership, vendors, and other stakeholders.
• Ability to handle sensitive financial and employee information with a high degree of confidentiality.

What We Offer

• Competitive compensation package
• 401(k) with employer match
• Tuition reimbursement program
• Opportunity to work for a nationally recognized rehabilitation hospital
• Collaborative work environment supporting the hospital's overall mission and operations
• Meaningful work as part of an organization dedicated to helping patients rebuild their lives

If you're an accounting professional who enjoys working with numbers, solving problems, and supporting both employees and organizational operations, we'd love to hear from you.

The Rehabilitation Hospital of Indiana is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, or any other legally protected characteristic.