Accounting Specialist - Construction Company

Santamariacemetery; Santa Maria (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health and vision insurance

401(K) not company matched

ESOP plan after 1 year of employment

80 hours of annual PTO

Job summary

Santamariacemetery is seeking an Accounting Specialist in Santa Maria, CA for full-cycle accounting duties including journal entries, GL reconciliation, AP/AR, and payroll processing support. This role requires an Associate degree and at least 3 years of construction accounting experience.

You will process invoices, payments, notices, and prepare control documents, with a schedule of 8:00 AM to 5:00 PM, full-time or 20 hours weekly as needed. ESOP-friendly employer with strong benefits.

Qualifications

• Associate degree in Accounting or Business or similar discipline.
• At least 3 years of relevant experience in accounting.
• Knowledge of construction accounting, payroll, and invoicing.
• Proficiency with Spectrum, Sage or similar software.
• Proficiency with MS Office 365, especially Excel and Word.
• Strong communication and interpersonal skills.

Responsibilities

• Process vendor invoices and ensure proper approvals.
• Process and record vendor and subcontractor payments.
• Track preliminary notices and lien releases.
• Ensure compliance with construction accounting standards and tax regs.
• Assist with union payroll processing and related tax reporting.
• Prepare control documents to reconcile payroll, AP and AR.
• Maintain accounting files and prepare reports as required.
• Assist Controller with audits and other duties.

Skills

Communication skills

Teamwork

Time management

Attention to detail

Problem solving

Multitasking

Education

Associate’s Degree in Accounting/Business

Bachelor’s Degree (a plus)

Tools

Spectrum

Sage

Excel

Job description

Company Profile

Founded in 1949, originally as A.J. Diani Construction, Diani Building Corp’s. core expertise is in design-build, construction management and general building construction operations. The company is a government contractor and in 2025 became an Employee Stock Ownership Trust (ESOP).This not only confirms that are our employees are invested in the projects we deliver, but in the long-term success of the company, being able to remain true to our founding values of hard work, integrity, craftsmanship and client satisfaction, while looking toward a future built together as employee-owners.

Job Summary

Reporting to the Controller, the Accounting Specialist will be involved in the in the full cycle of accounting procedures, including journal entries, general ledger reconciliation, accounts payable, accounts receivableand assist in union payroll processing.

Duties/ Responsibilities

• Process vendor invoices, resolve discrepancies on invoices or reports by interfacing with other sections, departments, vendors and clients; ensure all invoices have appropriate approvals;


• Process and record vendor and subcontractor payments;


• Track preliminary notices and ensure proper lien releases are provided;


• Ensure compliance with construction accounting standards, tax regulations and company policies;


• Assist with union payroll processing, union reporting and related tax reporting;


• Assist with preparing control documents to reconcile payroll, AP and AR transactions;


• Establish and maintain files for payroll, AP, AR and general accounting;


• Prepare correspondence, checks and reports, as required;


• Assist Controller with various audits;


• Perform other assignments, as directed.

Qualifications

• Associate’s Degree in Accounting, Business, or similar discipline; Bachelor’s Degree, a plus;


• At least 3 years of relevant experience in a similar capacity;


• Knowledge of general construction accounting, auditing, payroll (union and non-union) and invoicing, required;


• Proficiency in accounting software such as Spectrum, Sage, or similar platforms;


• Proficiency in the MS Office 365 suite of products, specifically Excel and Word, required;


• Proficiency in operating office equipment to include PCs,copiers, fax machine and 10-key calculator;


• Exceptional oral and written communication and interpersonalskills;


• Exemplary time management, accuracy, organizational,problem-solving, attention to detail, multi-tasking, critical thinking and follow-through skills;


• Ability to work effectively alone and within a collaborativeteam environment.

Compensation

$30.00 - $40.00 per hour DOE, for this non-exempt position.

Benefits

• Health and vision insurance for employee and dependents;


• 401(K) not company matched;


• ESOP plan after 1 year of employment, which is an additional fully funded retirement plan;


• 80 hours of annual PTO (vacation/sick time combined) in 1st year and increasing incrementally thereafter, eligibility for use is after 90 days ofemployment.

Working Hours

• 8:00AM –5:00PM Monday – Friday, with flexibility on the schedule for 40 hours full-time


• or


• Part-time daily at 20 hours per week, with flexibility on the schedule.

Location

Santa Maria, CA – Onsite Position