Accounting Specialist (Accounts Payable)

Quadel Consulting & Training; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Quadel is seeking a Finance Specialist to support the Housing Choice Voucher program and maintain general accounting duties. You will ensure accurate financial records, run reconciliations, and prepare reports for HUD, VMS, and FASS.

The role collaborates with landlords and tenants, monitors cash flow, and assists with month-end close and audits. A degree in accounting and 3–5 years of related experience are required, with advanced Excel skills.

Qualifications

• Accounting degree required and 3–5 years' experience in fiscal management of a program.
• Must complete and maintain industry certifications relevant to HCV accounting when applicable.
• Advanced knowledge of Excel.
• Knowledge of accounting principles, ledgers and journals; AP/AR and related statements.
• Experienced in compiling and organizing management and financial reports.
• Working knowledge of data processing applications related to financial management.

Responsibilities

• Supports SEMAP and contractual standards in all financial activities.
• Prepares data for HAP checks and obtains signatures before releasing files to generate HAP.
• Examines, reviews and analyzes information for disbursement of funds and reconciliations.
• Generates required accounting, statistical, and narrative reports for HUD, VMS and FASS; monitors HCV leasing forecasts.
• Interacts with HUD, landlords, and tenants on housing assistance payments.
• Performs month-end close, audits, and assists with audits and quality control.

Skills

Advanced Excel

Analytical skills

Financial reporting

Education

Accounting degree

Job description

At Quadel, employees are more than their job titles, we’re a team that believes in collaboration, continuous learning, and professional development. We offer a supportive workplace where individuals can grow their careers while contributing to important programs that strengthen communities.

The Finance Specialist is responsible for performing all assigned financial functions required in support of the Housing Choice Voucher (HCV) program and general accounting responsibilities. Provides excellent service to program's internal and external customers.

DUTIES AND RESPONSIBILITIES

• Conducts all work activities in a manner that supports achievement of SEMAP, contractual standards, and/or other performance measures as required.
• Prepares data file required to generate HAP checks and obtains authorized signatures/approvals before releasing files to generate HAP.
• Examines, reviews and analyzes all information/documents in conjunction with the disbursement of funds. Conducts payment reconciliations and validates payment reports.
• Completes monthly and supplemental check runs as necessary. Coordinates the collection of HAP information and processes HAP and UAP checks; submits positive pay to bank.
• Generates requested and required accounting, statistical, and narrative reports to perform assigned responsibilities including HUD, VMS and FASS reporting and preparing and monitoring HCV leasing forecast for all programs in both units and dollars.
• Serves as a point of contact with HUD, FMC and other key parties concerning fiscal matters. Interfaces with landlords and tenants on matters pertaining to the payment of housing assistance.
• Develops, maintains, and monitors aging reports, trend analysis, charts and graphs.
• Reviews and monitors portability billing and fees.
• Monitors and maintains program cash flow, unit lease up, increment changes, ACC renewals, and general tracking of allocations.
• Samples new additions/changes to landlord and owner files and maintains that there are no duplicate payments, reviews files for potential fraud, and verifies the accuracy of ownership information in the system of record.
• Processes vendor 1099s and ensures processing of backup withholding.
• Ensures the integrity of financial statements by reviewing, reconciling, approving and monitoring financial transactions and journal vouchers. Works with a high degree of accuracy to properly record HCV records in PHAs system of record, general ledger and other accounting functions as needed.
• Performs internal and operational audits on HCV financial activity. Assists with financial activity month-end and year-end close outs, reconciliation, quality control and financial audits.
• Sets up direct deposit for owners to receive HAP payments electronically.
• Other duties as assigned.

QUALIFICATIONS

• Accounting Degree required and 3-5 years recent experience directly relating to fiscal management of an operation comparable in complexity to the HCV program, or an equivalent combination of education and directly related experience.
• Must complete and maintain industry certifications relevant to HCV accounting when applicable.
• Advanced knowledge of Excel
• Knowledge of accounting principles, practices and systems, including maintenance of general ledgers and journals, accounts payable, accounts receivable and preparation of related statements. Ability to perform accounting functions accurately, be analytical in approach and resolve problems.
• Experienced in compiling and organizing management and financial reports.
• Working knowledge of data processing applications and systems related to financial management.
• Ability to prepare and maintain accurate financial records.
• Analytical ability and facility in statistical analysis and presentation of data.

Quadel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status under applicable law.

Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process.

Employment is contingent upon successful completion of pre‑employment requirements, which may include background screening, pre-employment drug test and verification of credentials.

This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.