Accounting Specialist 1

AZ State Jobs; Phoenix (AZ); Hybrid; USD 41,000 - 51,000; Full time

Benefits offered by this job

Sick leave

Vacation with 10 paid holidays per yr

Paid Parental Leave-Up to 12 weeks per

Health and dental insurance

Retirement plan

Life insurance and long-term disabilit

Job summary

Arizona Department of Transportation is seeking an Accounting Specialist 1 in Phoenix to perform accounting tasks including data entry, verification, reconciliation, and record-keeping. The role supports internal and external customers and may include remote work two days per week within Arizona.

Responsibilities include processing invoices, ensuring prompt payments, and maintaining accurate records while collaborating with procurement and other ADOT units. State benefits apply.

Qualifications

• Proficient with spreadsheets and databases for data entry and reconciliation.
• Experience with automated accounting systems and vendor payments processing.
• Strong analytical and problem-solving abilities for financial data review.
• Good written and oral communication for internal/external customers.

Responsibilities

• Sort, file, and scan invoices; monitor status and discounts.
• Resolve questions from internal/external customers and coordinate with ADOT groups.
• Reconcile vendor invoices and monitor contracts to ensure compliance; address variances.

Skills

Spreadsheet & databases

Analytical & problem-solving

Communication skills

Time management

Tools

Automated Accounting Systems

Invoice processing software

Job description

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Accounting Specialist 1

Job Location:

FISCAL OPERATIONS
800 W. Washington St.,
Phoenix, AZ 85007

Posting Details:

Salary: $40,863.16 - $50,863.16

Anticipated Salary: $45,863.16

Grade: 16

Closing Date: 10/12/2026

Job Summary:

Performs a variety of accounting functions and/or transactions such as data entry, verification, reconciliation, analyzing, researching, and record keeping. Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issues and identifies actions to address such issues, including the involvement of other appropriate ADOT groups.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Sorting, filing and scanning invoices processed by the unit. Monitoring duplication, reviewing account statements, status requests, rush payments and ensuring all prompt pay discounts are taken when available by properly coding. Requesting additional items when needed.

Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issue and identify actions to address such issues, including the involvement of other appropriate ADOT groups and functions.

Reviews, records, and reconciles vendor invoices using state automated accounting systems while monitoring purchase orders for contract compliance and reporting variances to procurement. Manages past-due inquiries to keep accounts current, and collaborates with internal customers to resolve invoice corrections or documentation issues.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Microsoft, Google Suite, and general databases for spreadsheet preparation and drafting correspondence to staff and external departments
• Automated Accounting Systems used for processing contractor and vendor payments.
• Invoice processing procedures, specifically for managing mismatched purchase orders and generating manual payment documents.
• Accounting and mathematical principles required to ensure accurate payment coding and to calculate fund allocations for processing.

Skill in/with:

• Analytical skills to interpret financial data research and correct errors.
• Critical thinking and problem-solving capabilities.
• Oral and written communication skills to effectively communicate with other units/departments, internal and external customers.
• Attention to detail, strong planning and organization skills, and the ability to multitask, prioritize and deliver results.
• Computer literacy (including intermediate spreadsheet and database skills).

Ability to:

• Collaborate effectively and maintain strong interpersonal relationships to professionally communicate with others.
• Manage time and organization effectively to fulfill job responsibilities in a timely manner.
• Adapt to changing workloads and handle unexpected tasks efficiently. Understand and comply with rules, policies and statutes:
• Comply with rules, policies, and statutes to ensure all financial system entries follow applicable regulations governing data entry.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [e-mail] or phone call at [phone] option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.