Accounting Specialist 1

State of Arizona Enterprise Technology (ASET); Phoenix (AZ); Hybrid; USD 41,000 - 51,000; Full time

Benefits offered by this job

Sick leave

Vacation with 10 paid holidays per yer

Job summary

DEPT OF TRANSPORTATION in Arizona seeks an Accounting Specialist 1 to process and validate fuel tax reports filed by suppliers and IFTA carriers. You will perform ledger reconciliations, prepare notices, and communicate discrepancies to stakeholders.

The role offers potential remote work within Arizona (up to two days in-office) and requires knowledge of fiscal and governmental accounting, with a focus on accuracy and timeliness.

Qualifications

• One year governmental accounting experience equivalent to a Accounting Specialist 1; or completion of at least 12 semester hours of accounting and one year professional-level accounting experience.
• College-level mathematical and accounting proficiency.
• Experience with government accounting rules and statutes is preferred.

Responsibilities

• Process monthly/quarterly supplier and IFTA reports; validate for completeness and timeliness.
• Prepare ledger entries, refunds, and taxpayer notifications; reconcile accounts.
• Communicate discrepancies to external stakeholders and document efforts.

Skills

Fiscal accounting

Governmental accounting

Communication

Spreadsheets

Reconciliation

Organizational skills

Tools

Mainframe accounting

PC accounting systems

Databases

Spreadsheet functions

Job description

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Accounting Specialist 1

Job Location:

REVENUE AND TAX ADMINISTRATION

800 W Washington St, Phoenix, AZ 85007

Posting Details

Salary: $40,863.16 - $50,863.16

Anticipated Salary: $45,863.16

Grade: 16

Closing Date: 09/01/2026

Job Summary

This position will be responsible for the processing and validation of monthly and quarterly, fuel tax reports filed by Arizona licensed Suppliers and IFTA Carriers. The position must perform analyses of the monthly/quarterly reports for completeness, timeliness, and accuracy; will effectively communicate discrepancies to external stakeholders; will prepare taxpayer notices and calculate assessment amounts of penalties and interest for those suppliers not in compliance with timely payments; will perform ledger reconciliations.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

• Processing and validation of monthly/quarterly supplier/restricted distributor and IFTA reports.
• Process supplier and UST refunds, prepare ledger entries, transfers and Taxpayer Notifications.
• Communicate with external stakeholders regarding general questions explaining discrepancies found on monthly reports.

Knowledge Of

Knowledge, Skills & Abilities (KSAs):

• Principles of fiscal and governmental accounting.
• Title 28, Arizona Revised Statutes, Arizona Administrative Codes.
• Automated accounting systems used by the State and ADOT.
• Mainframe and PC accounting systems, including spreadsheets functions and databases.

Skill In/with

• Effective, professional oral and written communication.
• Utilizing computer spreadsheets, databases, and other automated tools to complete work tasks efficiently and accurately.
• Reconciling complex accounts. Research and problem-solving skills.
• Organizational skills in prioritizing work activities and others to ensure that deadlines are met.
• Interacting effectively with internal and external stakeholders.
• Effective, professional oral and written communication.
• Utilizing computer spreadsheets, databases, and other automated tools to complete work tasks efficiently and accurately.
• Reconciling complex accounts. Research and problem-solving skills.
• Organizational skills in prioritizing work activities and others to ensure that deadlines are met.
• Interacting effectively with internal and external stakeholders.

Ability To

• Communicate in a clear and professional manner, both verbally and in writing.
• Synthesize a complex work task and/or situation, and present recommendations for a course of action.
• College-level mathematical and accounting proficiency.
• Complex financial/process analysis and interpretation.
• Understand and use computers and accounting software for performing complex financial tasks.

Selecte Preference(s)

One year governmental accounting experience equivalent to a Accounting Specialist 1; or completion of at least 12 semester hours of accounting and one year professional-level accounting experience.

Pre-Employment Requirements

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [e-mail] or phone call at [phone] option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.