ACCOUNTING SPECIALIST

Arizona State University; Tempe (AZ); On-site; USD 29,000 - 32,000; Full time

Job summary

Arizona State University in Tempe seeks an Accounting Specialist to perform a wide range of accounting functions in Facilities Development and Management. The role requires initiative, accuracy, and the ability to work independently in a busy university setting.

You will handle accounts payable, requisitions, journal entries, and related reports, while collaborating with department staff and vendors to ensure compliance with university policies.

Qualifications

• Experience with accounts payable and journal entries.
• Familiarity with online financial systems (Workday).
• Ability to verify invoices and resolve discrepancies.

Responsibilities

• Process accounts payable and verify invoices.
• Prepare and review journal entries and requisitions.
• Resolve payment discrepancies with vendors.
• Post transactions to accounts and generate reports.
• Communicate clearly to support essential duties.

Skills

Accounting

Communication skills

Problem solving

Tools

Workday

Job description

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Business Operations seeks an Accounting Specialist to perform a wide range of business and professional accounting-related functions requiring initiative and independent judgement in support of the goals and objectives of Facilities Development and Management, Business Operations.

• Responsible for various accounts payable processes.
• Prepare or verify and encode requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approve transaction documents within designated limits.
• Process on-line purchases using departmental purchasing cards.
• Contact various department personnel and vendors to resolve payment and invoice discrepancies or issues.
• Determines if funds are available for expenditures or requisitions, and posts transactions to the proper account
• Perform or review specialized calculations related to posting and accounting functions.
• Prepare a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliations.
• Review computer reports to identify and trace sources of error; make necessary corrections.
• Solves problems and recommends changes in procedure in accordance with previous training or experience.
• Verifies accuracy and completeness and makes necessary adjustments.
• Utilize various on-line screens and documents to perform duties.
• Clearly communicate to perform essential functions of the job.
• Perform all other duties as assigned.

DAYS AND SCHEDULE: Monday – Friday, 8:00AM to 5:00PM

Salary Rate

$21.85 per hour. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications:

Experience in:

• Maintaining and reconciling accounting and financial records.
• Utilizing an on-line financial system (Workday, etc.).

Knowledge of:

• Procurement Card policies, procedures and reconciliation.
• Evidence of effective communication skills

Department Statement:

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Fingerprint (Safety and Security)

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.