Facilities Project Coordinator - Research - Facilities Management

Arizona State University; Tempe (AZ); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Vacation and sick leave

Holidays

Tuition reduction program

Parental leave

Benefits package

Job summary

Arizona State University seeks a Facilities Specialist 2 to support intermediate facilities operations for a department. The role coordinates small construction and tenant improvements, works with tenants and ASU groups, and develops project scopes and budgets.

Required are a bachelor’s degree and several years of relevant experience, plus proficiency in MS Office. The position is based on campus with duties across ASU facilities and compliance with safety standards.

Qualifications

• Bachelor’s degree and 3 years of relevant experience.
• Equivalent combinations of experience or training acceptable.
• Experience coordinating facilities projects.

Responsibilities

• Coordinate small construction projects and tenant improvements.
• Collaborate with tenant user and ASU service groups and outside agencies.
• Develop scope of work and manage projects.
• Provide cost estimates for labor, materials, and equipment.
• Coordinate and schedule contractors and approvals.
• Attend pre-construction conferences and review contracts.

Skills

Project coordination

Cost estimation

Communication skills

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Job Profile:

Facilities Specialist 2

Job Family:

Facilities Management

Time Type:

Full time

Minimum Qualifications:

Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides intermediate to complex facilities operations support for a department based on established policies and procedures.

Job Description:

Facilities Development and Management, Facilities Management, Research seeks a Facilities Project Coordinator to coordinate facilities projects, small construction and tenant improvements for Research spaces.

Essential Duties:

• Coordinate small construction projects, restoration work, and tenant improvements.
• Coordinate work with tenant user and all appropriate ASU service groups and outside agencies, ensuring procedures and materials comply with specifications.
• Develop scope of work and manage projects.
• Observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.
• Interview customers to collect information for designing their tenant improvement plan, accounting for all required services and construction.
• Provide cost estimates for labor, materials, and equipment for renovation designs.
• Prepare and obtain funding approvals for projects.
• Coordinate and schedule contractors and sub-contractors work activities.
• Attend pre-construction conferences and reviews contract bidding documents.
• Review contract plans and specifications for conformance to project requirements.
• Obtain approvals and submit all paperwork to appropriate agencies where required for renovation designs. Consult with the user in general laboratory systems design and parts acquisition; examples include special acid sinks, strain gauges, and measurement equipment.
• Coordinate maintenance and service issues with maintenance personnel where required.
• Coordinate installation of Furniture, Fixtures, and Equipment and schedule/coordinate department staff relocation.
• Create and update space characteristic database.
• Evidence of effective communication skills.

DAYS AND SCHEDULE

Mon – Fri 8:00AM – 5:0PM

This position is based at ASU’s Tempe campus but will require working from other campuses depending on operational needs.

Position Salary Range

$58,000 to 62,000 annually. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Experience in:

• managing Tenant Improvement projects, in a college or university setting preferred
• reading and interpreting plans and specifications and comparing them with construction in progress
• cost estimating, budgeting, and scheduling
• contracting delivery processes; CMAR, Job Order Contracting, Design/Bid/Build
• using Microsoft Office Applications (e.g. Word, Outlook, Project, Excel)

Demonstrated knowledge of:

• facilities planning and construction management processes and procedures
• building construction, materials, and methods
• building codes and standards of practice
• Structural, Mechanical, Electrical, or Process Piping Systems

Evidence of:

• a degree in Construction Management, Registered Architect, or a Professional Engineer License or equivalent
• effective communication skills

Working Environment

• Walk in extreme and varying temperatures to service locations throughout the campus.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds.
• Work conditions will include exposure to outside temperatures and climbing ladders to inspect work.
• May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed and may include the use of Personal Protection Equipment (PPE).
• Drive University vehicles/carts.

Department Statement

What’s in it for you?

• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordablebenefits packageincluding dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM)maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd) but will require working from other campuses depending on operational needs.

This position requires that you must possess a valid Arizona driver’s license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Driving Requirement

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location

Campus: Tempe

Funding

No Federal Funding

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance

For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.