Accounting Specialist

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Florida State University Foundation in Tallahassee seeks an Accounting Specialist to support the Foundation Accounting office. The role emphasizes specialized accounting work, ensuring GAAP compliance and handling audits of purchasing and interdepartmental transactions within OMNI Financials, Concur, and SpearMart.

Responsibilities include processing vouchers, coding expenditures, reconciling accounts, and assisting with quarterly analyses and audits across Foundation entities.

Qualifications

• Bachelor's degree and two years of experience.
• Alternatively, a high school diploma or equivalent with six years of relevant experience.

Responsibilities

• Responsible for performing specialized professional accounting work for the FSU Foundation Accounting office.
• Analyzes and audits payment and expense request forms submitted on fund 599 within OMNI Financials, Concur and SpearMart modules to ensure policy compliance.
• Audits FSU purchasing card transactions and communicates with departments to resolve compliance issues.
• Audits Interdepartmental Requisition and Departmental Online Journal Entry Forms submitted on fund 599 to ensure policy compliance.
• Processes FSU PO vouchers for payment within OMNI Financials.

Education

Bachelor's degree

High school diploma or equivalent

Job description

Job Title

Accounting Specialist

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62986

Department

FSU Foundation | Accounting

Responsibilities

Responsible for performing specialized professional accounting work for the FSU Foundation Accounting office.

Analyzes and audits payment and expense request forms submitted on fund 599 within OMNI Financials, Concur and SpearMart modules to ensure policy compliance. Ensures submitted transactions comply with Generally Accepted Accounting Principles (GAAP) and federal, state, and local laws, rules, and regulations. Audits FSU purchasing card transactions and communicates with departments to resolve compliance issues. Audits Interdepartmental Requisition and Departmental Online Journal Entry Forms submitted on fund 599 to ensure policy compliance. Processes FSU PO vouchers for payment within OMNI Financials.

Analyzes and audits Foundation, Alumni Association and Real Estate Foundation P-card monthly expense forms and related transactions for policy compliance. Assigns account codes to expenditures and creates new fund projects or account records as needed in the web-based system. Monitors receipt of monthly statements and follows up with cardholders on missing forms. Reconciles advance accounts related to purchasing card transactions. Assists cardholders by addressing matters related to the purchasing card program. Verifies and validates financial information is reconciled monthly between the Foundation P-card and accounting systems.

Analyzes and audits disbursement requests and assigns account codes for the Foundation, Alumni Association and Real Estate Foundation to ensure policy compliance. Interacts with Foundation, Alumni Association and Real Estate Foundation personnel on disbursement related matters to ensure compliance with Generally Accepted Accounting Principles (GAAP), Foundation disbursement policy, and procedures as well as applicable federal, state, and local laws, rules, and regulations as they apply to disbursements. Initiates void/reissue payment requests. Audits documentation to clear advances. Obtains approval and enters or updates vendor and invoice records. Assists with developing policies and procedures.

Performs special projects as requested and conducts quarterly financial analysis and reconciliations for the Collegiate license tag fund. Assists with quarterly progressions and annual audits for the Foundation, Alumni Association and Real Estate Foundation. Monitors travel and other expenditures and assists in providing reports, as necessary. Ensures standardized policies and procedures for this position are documented and updated.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.