Data Specialist

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Florida State University in Tallahassee, FL, is seeking a Data Specialist in the Division of University Advancement to support data entry, integrity, and reporting across donor and constituent records.

The role emphasizes maintaining data quality, information management, and routine ad-hoc projects while upholding confidentiality and completing required background checks.

Qualifications

• Performs data entry and maintains accuracy across demographic, employment, and affiliation records.
• Maintains information in various formats and audits digital documents.
• Creates queries and exports in the database and merges data into reports.
• Completes routine data updates and ad-hoc data enhancement projects while safeguarding confidential information.

Responsibilities

• Maintains data integrity by creating and updating records and reviewing data for accuracy and relevance.
• Supports information management by indexing, scanning, and organizing digital documents.
• Performs reporting tasks by merging data from the database into spreadsheets or word processing documents.
• Completes routine data updates for assigned areas and communicates effectively with colleagues while protecting confidential information.

Skills

Data entry

Data integrity

Information management

Reporting

Confidentiality

Education

High School Diploma or equivalent

Job description

Department FSU Division of University Advancement

Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

Responsibilities

The Data Specialist will contribute to the integrity, maintenance and management of advancement information through data entry, information management and reporting within the Data Management unit. The Data Specialist is expected to uphold and exemplify the operating practices and mission of the Foundation.

Maintain Data Integrity

• Creates and updates database records, which may include but are not limited to demographic, employment, relationship, contact and affiliation information. Reviews, proofreads and/or analyzes data with a critical eye for accuracy, logic and relevance.

Information Management

• Uses a variety of on-line resources for problem-solving purposes. Maintains information in a variety of formats including network files and digital images. Manages digital documents through indexing, scanning and auditing.

Reporting

• Merges and reviews data from the database into spreadsheet or word processing documents. Performs queries and exports/imports in the database.

Complete routine data updates for assigned functional areas (for example, volunteer data, or constituent attributes, or employment data) or from software platforms from which data updates are received.

Complete ad-hoc data enhancement projects or support team-wide data processing projects. Communicates effectively with co-workers and other customers. Performs clerical tasks as required. Protects confidential information. Other duties as assigned.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans’ Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.