Accounting Specialist

ADP, Inc.; St. Louis (MO); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Life insurance

Disability insurance

401(k) with match

PTO & holidays

Career development resources

Parking or Metrolink pass

Job summary

Better Business Bureau St. Louis is seeking an Accounting Specialist to manage AR/AP duties, invoicing, and vendor payments while ensuring accurate financial records. The role emphasizes work-life balance with a 37.5-hour week and no weekends, plus a hybrid work setup after training.

Requirements include an associate or bachelors degree and 2+ years in AP/AR, with strong Excel and GAAP knowledge. BBB offers comprehensive benefits and a supportive, mission-driven environment.

Qualifications

• Associate or bachelor's degree in accounting, finance, or related field.
• 2+ years of experience in accounts payable and/or accounts receivable.
• General understanding of GAAP and non-profit accounting standards.
• Strong proficiency in accounting software and Microsoft Excel.

Responsibilities

• Generate and send invoices to customers in a timely manner.
• Track and follow up on outstanding payments, sending reminders as needed.
• Process and apply payments received via various methods (checks, electronic payments, credit cards).
• Process vendor invoices for accuracy and timely payment.
• Code bills and expenses in QuickBooks Online.
• Reconcile bank statements and financial accounts regularly.

Skills

Detail oriented

Organized

Communication skills

Excel proficient

GAAP knowledge

Education

Associate or Bachelor's degree

Tools

QuickBooks Online

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Specialist

Manager Full Time St. Louis, MO, US

2 days ago Requisition ID: 1114

Salary Range: $50,000.00 To $50,000.00 Annually

Are you ...

• Detail-oriented, accurate and organized?
• Tired of working long hours or overtime?
• An accounting professional wanting to make a difference in your community?

If so, Better Business Bureau St. Louis may be just the place for you to thrive. We’re 109 years old with a start-up attitude.

At the Better Business Bureau (BBB), we are committed to fostering trust in the marketplace by setting high ethical standards for businesses and consumers. As an Accounting Specialist with BBB, you will contribute to this mission by ensuring financial transactions are processed accurately and efficiently. This role is perfect for an accounting professional looking for work-life balance, a mission-driven workplace, and a 37.5 hour no-weekend schedule.

Primary duties and responsibilities

Accounts Receivable (AR):

• Generate and send invoices to customers in a timely manner.
• Generate and mail letters for failed payments and denial letters on new members.
• Track and follow up on outstanding payments, sending reminders as needed.
• Process and apply payments received via various methods (checks, electronic payments, credit cards).
• Process SEM & SES+ payments.
• Process payments for new applications and take proper steps to show BBB Accreditation.
• Process product orders from BBB online store purchases by members.
• Record cash receipts.
• Run past due accounts that the BBB Development Retention Representative collects.
• Maintain accurate customer account records and investigate discrepancies.
• Maintain event payments and spreadsheet.
• Maintain payments received from Accredited Charites spreadsheet.
• Maintain invoices for Shared Services (if billing other departments or organizations).
• Collaborate with customers to resolve billing issues and disputes
• Assist in generating and sending invoices.

Accounts Payable (AP):

• Process and review vendor invoices for accuracy, proper approval, and timely payment.
• Process invoices for Shared Services and maintain spreadsheets.
• Process refunds as necessary (St. Louis & Ottawa).
• Process payments to vendors for office and meeting supplies (if applicable).
• Code bills and expenses in QuickBooks Online.
• Complete commission part of payroll (update commission sheets).
• Maintain vendor records and reconcile discrepancies with suppliers.
• Schedule and process payments via checks, ACH, wire transfers, and credit cards.
• Monitor and manage outstanding payables to ensure timely disbursements.
• Monitor and stock office and meeting supplies weekly and reorder as needed.
• Assist in managing expense reports and reimbursements.

Other Accounting Duties:

• Reconcile bank statements and financial accounts regularly.
• Assist with month-end and year-end closing processes.
• Maintain accurate financial records in QuickBooks Support audits by providing necessary documentation and reports.
• Collaborate with other departments to ensure smooth financial operations.
• Learn billing procedures in database and assist in answering staff questions about member billing and other financial issues.
• Cancel businesses approved by the Board of Directors.
• Assist with other projects as needed.

A successful candidate in this position will have:

• An associate or bachelor's degree in accounting, finance, or a related field preferred.
• 2+ years of experience in accounts payable and/or accounts receivable.
• General understanding of GAAP and non-profit accounting standards.
• Strong proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Ability to manage confidential financial information with discretion.
• Strong communication and problem-solving skills.

What you’ll get:

• Association with a nationally known and respected brand
• Awards & Recognition
• Fun staff events
• Work/life balance: a 37.5-hour work week, Monday-Friday with no nights or weekends
• Hybrid work environment after initial training period

Benefits include:

• Starting annual salary range $50,000 to $55,000
• Employer contributed health insurance options
• Dental and vision coverage options
• Paid life insurance and long-term disability insurance
• 401(k) with company match
• Paid Time Off (PTO) and 10 holidays
• Career development resources andassistance
• Paid covered parking pass for the Metropolitan Square building where BBB is located, or Metrolink passes
• Parental leave
• Employeeassistanceprogram
• Free fitness center

At BBB, we strive to create an inclusive environment that provides all team members with the opportunity to thrive. We foster a culture in which our differences are celebrated; our differences are what makes us a better business! We are proud to be an equal employment opportunity employer and will not discriminate based on race, color, gender, gender identity, religion, sexual orientation, national origin, age, marital status, disability status, citizenship status, veteran status, or any other characteristic prohibited by local, state, or federal law.