Accounting Specialist

IDEX; St. Albans (VT); On-site; USD 42,000 - 72,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement savings

Job summary

IDEX is seeking an Accounting Specialist to process customer deposits and vendor invoices, maintain records, and support receivables and payables in a fast-paced manufacturing setting. You will collaborate with internal teams and shared service partners to ensure compliance with policies and timely processing.

The ideal candidate is detail-oriented, well-organized, and capable of managing multiple priorities.

Qualifications

• High school diploma or equivalent required.
• 5+ years of accounts payable, accounting, bookkeeping, or related experience preferred.
• Experience in a manufacturing environment preferred.
• Experience processing high-volume invoices and vendor transactions preferred.
• Experience utilizing ERP systems; preferred.
• Proficiency with Microsoft Excel and Microsoft Office applications required.
• Experience with electronic invoice management, expense reporting, and workflow approval systems preferred.

Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies and procedures.
• Perform three-way matching of purchase orders, receipts, and invoices to ensure proper authorization and processing.
• Review invoices for accuracy, coding, approvals, and supporting documentation.
• Maintain compliance with company purchasing approval, expense reimbursement, and internal control policies.
• Investigate and resolve invoice discrepancies, payment issues, customer and vendor inquiries.
• Assist with month-end close activities, including accruals, account reconciliations, and reporting support.

Skills

Accounts payable

Accounting

Bookkeeping

Vendor transactions

Education

High school diploma or equivalent

Tools

ERP systems

Microsoft Excel

Microsoft Office

Electronic invoice management

Expense reporting

Workflow approvals

Job description

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Job Summary

The Accounting Specialist is responsible for accurately processing customer deposits and vendor invoices, maintaining current financial records, and supporting the timely execution of company receivables and payables. This position works closely with internal departments, external vendors, and shared service partners to ensure all invoices are processed in accordance with company policies, accounting standards, and established payment terms. Reporting directly to the Controller, the Accounting Specialist supports daily accounts payable and receivable functions, assists with month-end close activities, and helps maintain the integrity and accuracy of financial data within the accounting system. The ideal candidate is detail‑oriented, highly organized, and able to manage multiple priorities in a fast‑paced manufacturing environment.

Essential Functions

• Process vendor invoices accurately and timely in accordance with company policies and procedures.
• Perform three‑way matching of purchase orders, receipts, and invoices to ensure proper authorization and processing.
• Review invoices for accuracy, coding, approvals, and supporting documentation.
• Maintain compliance with company purchasing approval, expense reimbursement, and internal control policies.
• Investigate and resolve invoice discrepancies, payment issues, customer and vendor inquiries.
• Coordinate with shared service teams and internal stakeholders to support timely invoice processing and issue resolution.
• Maintain vendor records, including setup, updates, and supporting documentation.
• Maintain customer records, including setup, updates, and supporting documentation.
• Reconcile customer and vendor statements and resolve outstanding balances.
• Assist with month‑end close activities, including accruals, account reconciliations, and reporting support.
• Support inventory, purchasing, receiving, and finance teams to ensure accurate transaction processing.
• Maintain organized accounting records and supporting documentation in accordance with company retention requirements.
• Assist with internal and external audits by providing documentation and explanation of accounting entries.
• Support process improvement initiatives that enhance efficiency, accuracy, and internal controls.
• Perform additional accounting and administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent required; 5+ years of accounts payable, accounting, bookkeeping, or related experience preferred.
• Experience in a manufacturing environment preferred.
• Experience processing high‑volume invoices and vendor transactions preferred.
• Experience utilizing ERP systems; preferred.
• Proficiency with Microsoft Excel and Microsoft Office applications required.
• Experience with electronic invoice management, expense reporting, and workflow approval systems preferred.

Work Environment & Physical Demands

Office & Sales Roles: Climate‑controlled office setting with occasional visits to production areas. Occasional bending, squatting, reaching, and lifting up to 25 lbs. May require travel by air or car to attend conferences or visit customer sites. Remote/home office environments may vary. Certain positions with IDEX Corporation and its business units require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, U.S. national, lawful permanent resident, or an individual who has been granted refugee or asylum status.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Total Rewards

This position offers a compensation range of $48,000 - $72,000 annually and may be eligible for performance‑based bonus plan, which is consistent with the organization’s compensation philosophy and market data. Initial salaries are not typically placed at the top of the range; progression toward the upper end is based on performance and demonstrated proficiency.

The compensation range for this position is $37,500.00 - $56,300.00, depending on experience. This position may be eligible for performance based bonus plan.

Benefits Package

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefit-and-rewards/

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefits-and-rewards/

Equal Opportunity Statements

Superior Technical Ceramics Corporation is an equal opportunity employer and offers employment opportunity to all qualified persons without regard to race, creed, color, religious belief, sex, sexual orientation, gender identity, age, national origin, ancestry, place of birth, physical or mental disability, or veteran status.

Idex gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Idex is an Equal Opportunity Employer.

Company Marketing

IDEX (NYSE: IEX) is a company that has undoubtedly touched your life in some way. In fact, IDEX businesses make thousands of products that are mission‑critical components in everyday activities. Chances are the car you’re driving has a BAND-IT® clamp holding your side airbag safely in place. If you were ever in a car accident, a Hurst Jaws of Life® rescue tool may have saved your life. If you or a family member is battling cancer, your doctor may have tested your DNA in a quest to find the best targeted medicine for you. It’s likely your DNA test was run on equipment that contains components made by our growing IDEX Health & Science team.