Accounting Specialist

North Coast Builders Exchange; Santa Rosa (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

North Coast Builders Exchange in Santa Rosa, CA seeks an Accounting Specialist to maintain accurate financial records, prepare monthly statements, post payments, and support membership management and facility rentals. You will handle accounts payable, credit card transactions in QuickBooks, reconcile payments, generate weekly and month-end reports, and assist with delinquent accounts.

Ideal candidates have at least 2 years bookkeeping experience, proficiency in QuickBooks and Microsoft Office,

Qualifications

• High school diploma or equivalent required.
• 2+ years bookkeeping/accounting experience.
• Knowledge of GAAP and daily accounting procedures.
• Proficient in QuickBooks with 2+ years experience.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Strong data entry and time management skills.

Responsibilities

• Maintain accounts payable and credit card transactions in QuickBooks.
• Reconcile auto ACH payments and credit card transactions.
• Create weekly A/P reports and pay bills weekly.
• Post transactions at month-end and provide accruals to CFO.
• Assist members and vendors with billing questions.
• Enter member billings for dues, permits, advertising, seminars, etc.
• Prepare and mail invoices/statements to members.
• Process bank deposits for NCBE accounts.
• Assist with room rentals and NCBE events.

Skills

Detail oriented

Multi-tasking

Time management

Communication skills

Data entry

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Office

Job description

Reports To: Chief Program Officer & Chief Financial Officer

FLSA Status: Full-time, Non-exempt

(occasional evenings and Saturdays)

Salary: $30 per hour

Summary:

The Accounting Specialist ensures accurate financial records, prepares and sends monthly statements, receives and post payments, follows up on delinquent accounts, and maintains membership records, and manages facility rentals.

Essential Duties and Responsibilities:

Finance

• Maintain accounts payable and credit card transactions/records in QuickBooks
• Reconcile auto ACH payments and credit card transactions
• Create weekly A/P reports and pay bills weekly.
• Ensure credit card and accounts payable transactions are posted at month-end.
• Give list of month-end accruals to CFO for any missing monthly transactions.
• Assist NCBE members and vendors with billing/account questions.
• Maintain membership records including entering new members, reinstating members, and terminating members. Keep contact information current with membership manager.
• Balance new membership and resignations report for each monthly Board meeting with membership manager.
• Enter member billings in MC Trade for dues, permits, advertising, seminars, legal program, compensation dues and online planroom, etc.
• Prepare, print, and mail all invoices/statements to members.
• Receive and post payments and process credit card payments.
• Prepare and electronically process bank deposits for all NCBE related accounts.
• Assist in making reminder calls to members who are delinquent in paying their outstanding invoices.
• Send membership cancellation notices or bad debt letters to members who have canceled or who have failed to pay.
• Maintain current and archived A/R files and documentation.
• Quarterly compare the “online planroom” report with MC Trade report.
• Balance/maintain Petty Cash for NCBE & Community Funds
• Order and maintain contractor’s forms
• Assist with all NCBE Events throughout the year such as Crab Feed, Golf Tournament, or when needed.

Room Rentals

• Schedule and confirm NCBE room rentals.
• Set-up Training Center, Board Room, and other conference rooms for seminars, workshops, and special meetings.

Other duties as assigned

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Education and/or Experience

• High school diploma or equivalent required
• 2+ years bookkeeping/accounting experience
• Knowledge of GAAP and general use of the principles of daily accounting procedures
• Knowledge of administrative and office procedures and systems
• Proficient in QuickBooks with 2+ years of experience using the software
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong and accurate data entry skills
• Proficient in 10-key
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages
• Able to answer accounting and financial questions by researching and interpreting data
• Strong organizational and time management skills and ability to prioritize
• Professional telephone skills including active listening skills
• Ability to communicate effectively verbally and in writing
• Ability to interact with members, team members, board and committee members, and vendors in a professional manner
• Detail oriented
• Ability to build and maintain positive relationships
• Ability to multi-task between duties effectively
• Reliable, responsible, and dependable in fulfilling obligations

Physical Requirements

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Constantly required to sit; constantly required to use hands to finger, handle, or keyboard; occasionally required to reach with hands and arms; occasionally required to stand and walk. Seldom lift up to 20 pounds.

The work environment is one generally found in a temperature-controlled professional office setting.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Duties, responsibilities, and activities may change at any time with or without notice.