Accounting Specialist

Ecolab; Los Angeles (CA); On-site; USD 38,572 - 45,460; Full time

Benefits offered by this job

Medical insurance

401(k)

Pension plans

Vacation 12 days

Job summary

Ecolab in the Los Angeles area seeks an Accounting Specialist to support Wastech Systems & Ovivo Electronics USA in general accounting, including bank reconciliations and Concur expense reporting. The role is full-time, hourly, based in Chatsworth, CA, with a 40-hour week, typically 8:00 AM–5:00 PM, and potential for extended hours.

Ideal candidates have 2 years accounting experience and proficiency with Word, Excel, and Adobe applications.

Qualifications

• Two years accounting experience, preferably in a manufacturing or construction environment.
• Proficiency in Word, Excel, Adobe application programs. Ability to learn company standard software.
• Ability to understand and apply basic mathematical concepts such as addition, subtraction, multiplication, and division.
• Basic knowledge of accounting rules and regulations. Ability to pay attention to detail, multi-task and prioritize as required.
• No immigration sponsorship available for this position.

Responsibilities

• Perform Capital Order Entry, including collecting all required documentation and preparing initial down payment invoices.
• Assist the purchasing department with entering invoices.
• Maintain and ensure accuracy of Job Directories, Vault records, and Work-in-Progress (WIP) schedules.
• Invoice all orders that are shipped or completed, ensuring alignment with shipping documentation, job milestones, and contractual terms.
• Support Capital Order invoicing processes, with the expectation of being trained to independently perform these duties over time.
• Process and reconcile company credit card transactions, including credit card processing and related documentation.
• Review Concur expense reports and perform the expense journal entries on a timely basis inclusive of project expense allocations.
• Conduct bank reconciliations and support the monthly close process and JEs.
• Assist in account verification for vendors and customers.
• Perform all work in accordance with established safety procedures.
• Welcome and assist guests at the front door, providing basic reception support and directing visitors appropriately.

Skills

Accounting

Microsoft Word

Microsoft Excel

Adobe applications

Attention to detail

Multitasking

Deadline driven

Education

Associate or Bachelor’s Degree

Tools

Concur

Syteline

Job description

At Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. As the Accounting Specialist for Wastech Systems & Ovivo Electronics USA your primary duties will be to handle General Accounting tasks, inclusive of Bank Reconciliation and Concur Expense Reporting for Wastech Systems & UPW.

What You Will Do

• Perform Capital Order Entry, including collecting all required documentation and preparing initial down payment invoices.
• Assist the purchasing department with entering invoices.
• Maintain and ensure accuracy of Job Directories, Vault records, and Work-in-Progress (WIP) schedules.
• Invoice all orders that are shipped or completed, ensuring alignment with shipping documentation, job milestones, and contractual terms.
• Support Capital Order invoicing processes, with the expectation of being trained to independently perform these duties over time.
• Process and reconcile company credit card transactions, including credit card processing and related documentation.
• Review Concur expense reports and perform the expense journal entries on a timely basis inclusive of project expense allocations.
• Conduct bank reconciliations and support the monthly close process and JEs.
• Assist in account verification for vendors and customers.
• Perform all work in accordance with established safety procedures.
• Welcome and assist guests at the front door, providing basic reception support and directing visitors appropriately.

Position Details

• The position will be in our Chatsworth, CA location. The position is full-time and non-salaried (hourly).
• The base hours of work are a regular 40-hour work week, Monday to Friday, 8:00 AM to 5:00 PM with the potential for extended work hours based on the business needs.

Minimum Qualifications

• Two years accounting experience, preferably in a manufacturing or construction environment.
• Proficiency in Word, Excel, Adobe application programs. Ability to learn company standard software.
• Ability to understand and apply basic mathematical concepts such as addition, subtraction, multiplication, and division.
• Basic knowledge of accounting rules and regulations. Ability to pay attention to detail, multi-task and prioritize as required. Self‑starter and be able to work under pressure to meet deadlines.
• No immigration sponsorship available for this position.

Preferred Qualifications

• Associate or Bachelor’s Degree from a college or university preferred; however, experience and skills will be considered.
• Experience with Concur, Syteline, or equivalent software.
• Ability to apply principles of logic to daily routine practical problems. Ability to make decisions requiring the use of different variables applied to standard situations.

Annual Or Hourly Compensation Range

The pay range is $28–$33/hour. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short‑term and long‑term disability, 401(k), pension plans, retirement health‑care benefits, short‑term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full‑Time Associates), discount on day‑care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program. On‑site childcare and fitness facilities may be available at select Ecolab locations.

Potential Customer Requirements Notice

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans With Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action (AA). We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.