Accounting Specialist

US-Airports-Flight-Support-LL; City of Rochester (NY); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA

HRA

STD

Life Insurance

Accident Insurance

Critical Illness

401(k)

Company Holidays

Paid Time Off

Sick Leave

Job summary

USAirports Flight Support, located in Rochester, NY, seeks an Accounting Specialist to handle invoice processing, data entry, reconciliations, and reporting. This on-site role supports A/P, A/R, and billing with emphasis on accuracy and efficiency.

Benefits include medical, dental, vision, HSA/HRA, STD, life, 401(k), and paid leave. Hours are 8am–5pm, Monday–Friday, with pay between $23.00 and $29.00 per hour based on experience.

Qualifications

• Associate degree in Accounting/Finance required.
• Minimum 3 years of accounting experience in A/P, A/R, and billing.
• Must be 18 years or older; NYS Driver’s License required.

Responsibilities

• Invoice processing.
• Data entry (daily and monthly).
• Basic reconciliations (daily and monthly).
• Support accounts payable and accounts receivable as needed.
• Prepare reporting as requested.
• Respond to requests for financial documentation.
• File and organize invoicing.
• Collaborate with multiple departments to deliver accurate results to customers.
• Assist with audits as requested.

Skills

Office 365

Accounting software

Analytical skills

Reconciliation skills

Communication skills

Education

Associate Degree in Accounting/Finance

Tools

QuickBooks

Sage

Job description

Description

USAirports Flight Support is a family-owned, full service FBO that operates 24/7/365 and serves the general aviation community in a state‑of‑the‑art facility at Frederick Douglass - Greater Rochester International Airport. USAirports provides a full range of amenities and support services such as fueling, deicing, hangaring, aircraft maintenance, cargo handling, tie‑down, and ramp parking to the airlines, general aviation, and transient aircraft on the airfield.

Accounting specialists work closely with several departments to ensure billing is provided to our customers in a timely manner. This position is responsible for preparing daily and monthly reconciliations, accounting reports, and provides support to accounts payable, accounts receivable, and audit requests. Accounting specialists must focus heavily on accuracy and attention to detail when preparing reconciliations, invoicing, and data entry.

This full‑time position offers a collaborative and supportive work environment and benefits to include medical, dental, vision, HSA, HRA, STD, life, accident, critical care, 401(k), company holidays, paid time off, and sick leave.

Reports To: Accounting Manager

Full‑Time Hours: 8am – 5pm

Workdays: Monday – Friday (onsite)

Hourly Rate: $23.00 to $29.00/hr. Based on Experience

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Invoice processing
• Data entry (daily and monthly) relying heavily on accuracy and efficiency
• Basic reconciliations (daily and monthly)
• Support accounts payable as needed
• Support accounts receivable as needed
• Prepare reporting as requested
• Respond to routine requests for financial documentation
• File and organize invoicing
• Work with multiple departments as a team to ensure a positive result is delivered to the customer
• Assist with audits as requested

Requirements

• Associate Degree in Accounting/Finance
• Minimum 3 years of accounting experience in A/P, A/R, and billing
• Must be 18 years or older
• Must have a valid NYS Driver’s License

QUALIFICATIONS

• Dependable, punctual, and accountable
• Friendly personality, professional attitude, and self‑motivation
• Strong attention to detail with the ability to maintain accuracy in a high‑volume environment
• Knowledge of billing standards and GAAP
• Strong analytical and reconciliation skills
• Strong written and verbal communication skills
• Strong organizational and time management skills
• Discretion in handling confidential information
• Advanced skills in Office 365 (Word, Excel, Outlook)
• Proficiency in accounting software (i.e., QuickBooks, Sage)

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• While performing the duties of this job, the employee is required to speak, hear, and use hands to handle, feel, or reach
• The employee frequently is required to stand, walk, or sit
• The employee is occasionally required to balance, kneel, or crouch
• The employee is occasionally required to lift and/or move up to ten pounds
• Specific vision required for this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus
• Ability to wear PPE (personal protective equipment) such as ear protection, safety glasses, and high visibility clothing when required

USAirports Flight Support is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by Federal, State, or Local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall leave of absence, compensation, benefits, training, and apprenticeship. USAirports Flight Support makes hiring decisions based solely on qualifications, merit, and business needs at the time.

USAirports Flight Support will recruit, hire, train and promote qualified individuals without regard to race, color, religion, sex, veteran status, or disability in accordance with Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Assistance act of 1974, which require affirmative action to ensure equal opportunity in all aspects of employment. USAirports Flight Support does not discriminate on the basis of national origin or citizenship status as provided in the Immigration Reform and Control Act of 1986.