ACCOUNTING SPECIALIST

Bridgeport; Bridgeport (CT); Hybrid; USD 41,000 - 52,000; Part time

Job summary

Bridgeport Board of Education in Bridgeport, CT is seeking an Accounting Specialist to handle accounts payable, accounts receivable and related financial records for the BOE. The role involves processing order forms, reviewing invoices for payment, maintaining grant expenditures, and generating financial reports.

Minimum qualifications include high school diploma with accounting coursework, proficiency in Microsoft Office, and preferred MUNIS experience.

Qualifications

• Knowledge of accounting principles and practices for AP/AR and purchasing.
• Ability to maintain financial records of some complexity.
• Skill in mathematical calculations and use of computer systems.
• Strong directions-following with good communication skills.
• Ability to interact effectively with coworkers and management.
• Experience using the MUNIS system preferred.

Responsibilities

• Process Order Forms
• Review electronic order forms for procurement compliance
• Align grant accounts with grant guidelines
• Enter requisitions in BOE system; resolve issues
• Track orders from requisition to PO; update files with PO numbers
• Review open order reports; ensure timely invoice receipt
• Process vendor invoices for payments
• Match and process grant invoices for City Accounts Payable
• Reconcile invoice discrepancies as necessary
• Verify invoice accuracy and documentation for POs
• Monitor requisitions, orders, payments, and balances
• Maintain financial files for easy access in systems
• Generate financial reports
• Perform other related tasks as required

Skills

Accounting principles

Accounts payable

Accounts receivable

MS Office

MUNIS (preferred)

Education

High school diploma

Accounting coursework

Tools

Microsoft Office (Word, Excel)

MUNIS (preferred)

Job description

BOARD OF EDUCATION
45 Lyon Terrace
Bridgeport, CT 06604

ACCOUNTING SPECIALIST

AFSCME Job Class Code: 0125 (32.5 Hour Work Week)
Salary Range: $41,462 - $51,970

GENERAL STATEMENT OF DUTIES:

This is a responsible accounting clerical work involving the processing of Accounts payable, accounts receivable and related documents and maintenance of financial records. Work involves responsibility for receiving, reviewing and preparing invoices for payment, maintain expenditure balances on all accounts, maintain various grant expenditures, maintain various payroll records. The work requires that the employee has good knowledge, skill and ability in accounts payable and receivable procedures, general ledger and general Board of Education purchasing procedures.

This work will encompass varied accounting tasks, including, but not limited to: processing of order forms; review and compilation of invoices for delivered orders for transmittal to the City's Office of Accounts Payable; and preparation of financial reports for BOE accounts, across all fund sources including grants.

RESPONSIBILITIES:

• Process Order Forms
• • Review electronic order forms to verify compliance with procurement regulations
  • For grant accounts, assure alignment with grant-specific guidelines.
  • Enter requisitions in the BOE accounting system; review open requisitions and resolve issues.
  • Track orders from the requisition stage to release of the purchase order; update electronic files to include PO numbers.
  • Review open order reports; track the delivery status to ensure timely receipt of invoices for delivered orders.
• Process Vendor Invoices for Payments
• • Match and process BOE grant invoices for transmittal to the City Accounts Payable Office.
  • Reconcile discrepancies as necessary.
  • Verify the accuracy of invoices and backup documentation for specific purchase orders.
• Monitor, Track and Report on Financial Transactions
• • Monitor open requisitions, orders, payments, and balances.
  • Maintain financial files of information, records and documents to ensure easily accessibly information in the management systems.
  • Generate financial reports.
• Perform other related tasks as required or assigned.

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILL, AND ABILITIES:

• Knowledge of accounting principles and practices to the accounts payable, accounts receivable, general ledger, and purchasing functions.
• Ability to maintain financial records of some complexity.
• Skill in mathematical calculations and use of various computer systems.
• Demonstrated ability to take directions and perform tasks accurately as well as strong organizational, oral, and written communication skills
• Ability to interrelate effectively and harmoniously with coworkers and managerial personnel as a member of a team.
• Experience using the MUNIS system preferred.

EXPERIENCE AND TRAINING:

• High school graduate or equivalent, including or supplemented by courses in accounting/bookkeeping and general business office procedures, or
• Any equivalent combination of experience and training provides a demonstrated potential for performing the duties of the position.
• Computer proficiency, including skill in use of Microsoft Office – Word and Excel.
• Ability to use workflow programs, involving assignments on sequential steps.

Qualified candidates who wish to apply should access the Bridgeport Public Schools' Red Rover System: Browse Jobs - CT|K12|Bridgeport

This description is not, nor is it intended to be, a complete statement of all duties, functions, and responsibilities which comprise this position.

Posting open until filled.