Accounting Settlement Specialist

Innovative Outsourcing; Atlanta (GA); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

3 weeks PTO

Health insurance stipend

Bonus potential

Job summary

Innovative Outsourcing is seeking an Accounts Payable Specialist for a fast-growing law firm in Buckhead. This hybrid role starts with training, then offers two remote days per week after ramp-up.

You will handle high-volume AP, trust accounting, and vendor payments while maintaining meticulous records. The ideal candidate has 3+ years AP experience (law firm preferred), strong QuickBooks Online and Bill.com skills, and solid Excel capabilities.

Qualifications

• Three years of accounts payable experience, preferably in a law firm.
• Experience with trust accounting and high-volume transactions.
• Proficient in QuickBooks Online and Bill.com; familiarity with Filevine is a plus.
• Strong Excel skills and GAAP knowledge.

Responsibilities

• Process payments for medical records, police reports, and vendor invoices.
• Record financial transactions in QuickBooks (QBO) with accuracy.
• Maintain and update settlement logs with case details and deposits.
• Manage trust account transactions with compliance and accuracy.
• Process voids, one-off checks, and positive pay exceptions on tight deadlines.

Skills

Accounts Payable

Trust accounting

Attention to detail

Multi-tasking

Education

Bachelor's degree

Accounting degree preferred

Tools

QuickBooks Online

Bill.com

Filevine

Microsoft Excel

Job description

ACCOUNTS PAYABLE SPECIALIST - Legal

Our client,a fast-growing Personal Injury law firm located in the heart of Buckhead, is adding anAccounts Payable Specialist to their wonderful team.

This position is a hybrid role. After a 6-8 week training period and demonstrated accuracy in the role, you will be able to work from home two days a week.

If you are a detailed AP professional who has experience with trust accounting, are proficient in QuickBooks, and have processed high volumes of transactions, you are the @type of candidate we are looking for! Even though you will be busy in your job day-to-day, there will be opportunities for you to interact socially with the rest of the staff and get to know everyone during their parties and events.

This is a great chance to join a quickly growing firm where there will be lots of opportunities for growth as the accounting team continues to grow.

JOB RESPONSIBILITIES

The Accounts Payable Specialist has the following responsibilities and duties:

• Process payments for medical records, police reports, and vendor invoices, using online portals or issuing checks as needed.
• Record financial transactions in QuickBooks (QBO), ensuring accuracy and proper documentation.
• Maintain and update settlement logs, including deposit details and relevant case information.
• Manage trust account transactions, including checks and ACH payments, with meticulous attention to compliance and accuracy.
• Process voids, one-off checks, and positive pay exceptions while ensuring deadlines are met.
• Communicate with vendors and staff regarding W9s, returned checks, fee reductions, and case-specific updates.
• Monitor bank accounts daily for discrepancies, fraudulent activity, or returned transactions, and take corrective actions.
• Assist with 1099 corrections, vendor updates, and IRS TIN matching.
• Support staff with accounting-related inquiries and follow up on outstanding tasks.
• Additional tasks and responsibilities to meet the evolving needs of the organization.

CANDIDATE REQUIREMENTS

• A minimum of three years Accounts Payable experience; previous law firm experience strongly preferred
• Bachelors Degree preferred; degree in Accounting preferred
• Software Skills: QuickBooks Online, Truist financial apps; Bill.com. Experience with Filevine a plus. Intermediate Microsoft Excel (Pivot Tables, formulas)
• Knowledge of GAAP Principles
• Ability to prioritize and multi-task in a fast-paced work environment
• Highly organized and detail oriented
• Able to complete tasks accurately and timely with minimal supervision
• Strong attention to detail and organizational skills with focus on meeting deadlines
• Easy-going personality with great people skills and a collaborative, team-player mindset
• Proven ability to maintain confidentiality

COMPENSATION & BENEFITS

A salary of $70,000 - $75,000, depending on your match to the experience requirements, the opportunity to earn a quarterly bonus, three weeks of PTO, and a health insurance stipend of $150 per pay period.