ACCOUNTING SERVICES ANALYST A - 71000014

State of Florida; Tallahassee (FL); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

State of Florida Tuition Waiver

Paid holidays, vacation and sick leave

Health insurance options

Pension and retirement plan

Tax deferred reimbursement accounts

Job summary

Florida Department of Law Enforcement (FDLE) in Tallahassee seeks an Accounting Services Analyst A to review, audit, and process vendor invoices and payments, ensuring compliance with applicable statutes and policies. You will support agency personnel on invoice processing and payment matters.

The role emphasizes accuracy, adherence to procedures, and excellent customer service to vendors, while leveraging Ariba On Demand and FLAIR systems within a full-time, in-office setting.

Qualifications

• Knowledge of accounting principles, practices and procedures.
• Ability to work independently.
• Ability to analyze and interpret accounting data; strong attention to detail.

Responsibilities

• Process vendor invoices in accordance with established procedures.
• Audit invoices against purchase orders to ensure accuracy prior to payment processing in Ariba On Demand.
• Reconcile invoices and process payments in Ariba On Demand and in FLAIR.
• Key journal transfers for transactions with other state agencies and internal adjustments.

Skills

Verbal and written communication

Accounting principles

Independent work

Accounting data analysis

Tools

Ariba On Demand (AOD)

FLAIR

Microsoft Excel

Microsoft Word

Adobe

Job description

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ACCOUNTING SERVICES ANALYST A - 71000014

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887055

Agency: Department of Law Enforcement

Working Title: ACCOUNTING SERVICES ANALYST A - 71000014

FINANCIAL MANAGEMENT/ GRANTS & EXPENDITURES/ACCOUNTS PAYABLE, PURCHASE ORDERS AND CONTRACTS

POSITION SUMMARY:

This is a full-time, in-office position within the Financial Management Bureau's Encumbered Accounts Payable team. This position is responsible for reviewing, auditing, and processing vendor invoices and payments; ensuring compliance with applicable state statutes, rules, policies, and procedures; researching and resolving payment-related issues; and providing customer service and support to agency personnel and program areas regarding invoice processing and payment matters.

DUTIES & RESPONSIBILITIES:

Specific duties include:

• Processing vendor invoices in accordance with established procedures;
• Auditing invoices against purchase orders to ensure accuracy prior to payment processing in Ariba On Demand (AOD);
• Reconciling invoices in Ariba On Demand (AOD);
• Processing payments in Ariba On Demand (AOD) and in FLAIR;
• Keying journal transfers (JTs) for transactions with other state agencies and internal agency adjustments using FLAIR;
• Ensuring all payments comply with Florida Statutes 215.422, FDLE policies, the Department of Financial Services’ Reference Guide for State Expenditures and other rules/guidelines as applicable;
• Researching, monitoring, and resolving pending invoice and payment issues in a timely manner;
• Maintaining and managing a pending file and collaborate with vendors, members and program areas to resolve discrepancies;
• Following established procedures to escalated unresolved issues as appropriate; and
• Providing customer service and assistance to vendors and members with invoice processing, payment status and payment-related inquiries.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the principles and techniques of effective verbal and written communication;
• Knowledge of accounting principles, practices and procedures;
• Knowledge of the Florida Accounting Information System (FLAIR);
• Knowledge of the methods of data collection;
• Ability to work independently;
• Ability to plan, organize and coordinate work assignments to ensure proper completion;
• Ability to communicate effectively verbally and in writing;
• Ability to establish and maintain effective working relationships with others;
• Ability to analyze and interpret accounting data; and
• Ability to use computer software including but not limited to Microsoft Excel, Adobe and Word.

Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BASE SALARY:

• $ 47,350.16

HOW YOU WILL GROW:

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & BENEFITS:

Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE’s pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including:

• State of Florida Tuition Waiver Program;
• Paid holidays, vacation and sick leave;
• HMO and PPO health insurance options with premiums starting as low as $50 per month;
• $25,000 in automatic life insurance coverage;
• Multiple supplemental insurance options including: dental, vision, disability and more;
• Paid maternity leave and parental leave following the birth or adoption of a child;
• Pension and investment retirement plan options; and
• Tax deferred medical and child care reimbursement accounts.

ABOUT OUR AGENCY:

The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.

HIRING PROCESS:

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration.Future vacancies may be filled from this position advertisement.

BACKGROUND:

FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant’s immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision.

NOTES:

Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

REMINDERS:

• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.