Accounting & Purchasing Specialist

Reference Smart Systems; Davenport (IA); On-site; USD 50,000 - 65,000; Full time

Job summary

Reference Smart Systems in Davenport, IA seeks an Accounting & Purchasing Specialist to manage daily accounting tasks, post journal entries, reconcile accounts, and maintain precise financial records for projects. You will handle purchasing functions, create and track purchase orders, coordinate with vendors, monitor inventory, and ensure timely delivery of equipment and materials to site teams.

This on-site role emphasizes collaboration with operations and project teams, meticulous financial

Qualifications

• Proficiency with QuickBooks and journal-entry processing.
• Excellent attention to detail, organization, and time management.
• Strong written and verbal communication and cross-functional collaboration.
• High integrity, discretion, and commitment to accurate financial recordkeeping.
• Ability to work independently and proactively take initiative.

Responsibilities

• Process journal entries and reconcile accounts on a daily basis.
• Maintain accurate financial records and assist with month-end closes.
• Create and track purchase orders and coordinate with vendors.
• Monitor inventory levels and ensure timely delivery of equipment.
• Collaborate with operations and project teams on procurement and financial processes.
• Support invoicing and accounting software usage.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Team collaboration

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business

Tools

QuickBooks

Job description

Company Description Reference Smart Systems, formerly Reference Audio Video & Security, is a premier smart home and commercial automation integration company with a strong customer-focused approach and high-quality service. Reference Smart Systems delivers customized technology solutions that make complex systems simple to use. The company serves clients seeking a luxury experience and long-term partnerships with trusted professionals, providing single-source design, installation, and support for home and business technologies.

Role Description The Accounting & Purchasing Specialist is a full-time, on-site role based in Davenport, IA. This role is responsible for managing daily accounting activities, including processing journal entries, reconciling accounts, maintaining accurate financial records. The specialist also oversees purchasing functions such as creating and tracking purchase orders, coordinating with vendors, monitoring inventory levels, and ensuring timely delivery of equipment and materials for projects. Day-to-day tasks include working within accounting software, invoicing functions, and collaborating with operations and project teams to align purchasing and financial processes. The role contributes to efficient financial management and reliable procurement practices that support high-quality service delivery.

Qualifications

• Proficiency with Quickbooks and experience recording and managing journal entries.
• Excellent attention to detail, organization, and time management skills.
• Strong written and verbal communication skills and the ability to collaborate with cross-functional teams.
• High level of integrity, discretion, and commitment to accurate financial recordkeeping.
• Comfortable working independently and taking initiative.
• Customer-focused, professional, and positive.
• A collaborative team player who enjoys helping others succeed.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Experience in technology, construction, or integration services environments is a plus.