Accounting & Purchasing Manager

City of Springfield, Ohio; Springfield (OH); On-site; USD 85,000 - 115,000; Full time

Job summary

The City of Springfield, Ohio, is seeking an Accounting & Purchasing Manager to oversee the City’s accounting, financial reporting, and centralized purchasing functions. This role directs staff, ensures compliance, and provides guidance to City departments.

Responsibilities include managing GL, AP, AR, and reconciliations; preparing ACFR and annual financial reports; improving internal controls and ERP operations; and supporting audits and procurement activities.

Qualifications

• Bachelor's degree in accounting/finance or related field preferred.
• Progressive experience in governmental accounting, financial administration, and purchasing/procurement, with supervisory exposure.
• Experience with ERP systems and strong Excel capabilities.
• Ability to communicate effectively and lead across departments.

Responsibilities

• Plan, organize, direct, and evaluate accounting, financial reporting, and centralized purchasing functions.
• Supervise, train, mentor, and guide Finance staff and ensure accountability.
• Oversee GL, AP, AR, reconciliations, and financial reporting processes.
• Assist in ACFR preparation and support annual financial audits.
• Review and improve internal controls and purchasing policies for efficiency and compliance.
• Provide guidance to City departments on purchasing methods, contracts, and procurement.
• Assist ERP maintenance and optimization and analyze financial information for leadership.

Skills

Public sector accounting

Supervisory experience

Purchasing/procurement

ERP systems

Education

Bachelor's degree in accounting/finance

Tools

Oracle Fusion Cloud

Microsoft Excel

Job description

The City of Springfield is currently accepting applications for the position ofAccounting & Purchasing Manager!

This is highly responsible professional, administrative, and supervisory work in the management of the City’s accounting, financial reporting, and centralized purchasing functions. Work includes oversight of accounting operations and procurement activities; review and resolution of complex accounting and purchasing matters; development and improvement of policies, procedures, and internal controls; and technical guidance to Finance staff and City departments.

This position supervises and develops professional and technical staff performing accounting and purchasing responsibilities and works closely with City departments, vendors, auditors, and other stakeholders. Considerable independent judgment and initiative are exercised within established laws, policies, and program objectives.

Work is performed under the general direction of the Assistant Finance Director.

• Plans, organizes, directs, and evaluates the City’s accounting, financial reporting, and centralized purchasing functions.


• Supervises, trains, mentors, and provides technical guidance to Finance staff performing accounting and purchasing responsibilities; assigns and reviews work and supports employee development and accountability.


• Oversees general accounting operations, including general ledger activity, accounts payable, accounts receivable, reconciliations, financial reporting, and related accounting processes.


• Reviews and resolves complex accounting transactions, discrepancies, reconciliations, and other financial issues; provides guidance to staff and departments regarding unusual or difficult accounting matters.


• Assists in the preparation of the City’s Annual Comprehensive Financial Report (ACFR), financial statements, audit schedules, and other required financial reports; serves as a key resource during annual financial audits.


• Reviews accounting procedures and internal controls; develops and implements improvements to promote accuracy, efficiency, consistency, and compliance with applicable accounting standards and City policies.


• Oversees centralized purchasing activities and promotes compliance with City purchasing policies, applicable laws, competitive procurement requirements, and established procedures.


• Provides guidance to City departments regarding purchasing methods, purchase orders, competitive quotes and bids, cooperative purchasing, contracts, and other procurement matters.


• Reviews complex or unusual purchasing transactions and assists in resolving procurement issues involving City departments, vendors, specifications, pricing, and contract requirements.


• Monitors purchasing practices and recommends changes to improve efficiency, consistency, compliance, and internal controls.


• Assists in the maintenance and optimization of accounting and purchasing processes within the City’s enterprise resource planning (ERP) system.


• Analyzes financial and operational information and prepares reports, recommendations, and other information for the Finance Director and Assistant Finance Director.


• Serves as a resource to City departments regarding accounting, financial, and purchasing policies and procedures and assists in resolving cross-departmental issues.


• Assists Finance Department leadership with special projects, implementation of new initiatives, policy development, and resolution of complex financial or administrative matters.


• Performs all job related duties as assigned.

• Bachelor’s degree in accounting, finance, business administration, public administration, or a closely related field preferred.


• Considerable progressively responsible experience in governmental accounting, financial administration, purchasing/procurement, or related work, including supervisory or lead experience; or an equivalent combination of education, training, and experience.


• Experience with governmental accounting, financial reporting, internal controls, or public purchasing strongly preferred.


• Proficiency with enterprise financial systems and Microsoft Excel; experience with Oracle Fusion Cloud or a comparable ERP system preferred.


• Ability to communicate effectively, exercise independent judgment, and lead staff across accounting and purchasing functions.


• Must maintain a valid Ohio driver's license and meet and maintain insurability requirements under the City's insurance plan.

• Governmental Accounting & Reporting:Applies governmental accounting principles, financial reporting requirements, reconciliations, and internal controls to complex municipal transactions.


• Public Procurement & Compliance:Understands competitive procurement, purchasing procedures, contract administration, and applicable legal and policy requirements.


• Leadership & Staff Development:Supervises, coaches, reviews work, establishes priorities, and supports accountability and professional growth.


• Problem Solving & Judgment:Researches complex financial and purchasing matters, evaluates alternatives, and resolves issues with sound independent judgment.


• Process Improvement & Technology:Improves workflows and controls and uses ERP systems, spreadsheets, and reporting tools to strengthen operations.


• Communication & Collaboration:Explains complex requirements clearly and builds effective relationships with departments, vendors, auditors, and City leadership.


• Time Management & Priority Setting:Balances competing deadlines, delegates effectively, and ensures timely and accurate completion of critical work.


• Integrity & Confidentiality: Handles sensitive financial, personnel, and procurement information with discretion, objectivity, and professionalism