Accounting & Payroll Specialist

Jones Hamilton; Maumee (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Jones-Hamilton Co. is seeking an Accounting & Payroll Specialist to join our Finance team. This role focuses on payroll processing, accounts payable, inventory reconciliation, and financial reporting.

You will ensure payroll accuracy, maintain records, support audits, and assist with month-end close. Candidates should have 3–5 years in payroll/accounts payable, strong Excel skills, and high attention to detail. Jones-Hamilton Co. is an equal opportunity employer and values integrity.

Qualifications

• 3–5 years’ experience in payroll and accounts payable or similar role.
• Strong understanding of payroll laws and regulations.
• Solid understanding of basic bookkeeping and accounting principles.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).

Responsibilities

• Process bi-weekly and bonus payroll using the HRIS system.
• Manage payroll deductions and garnishments.
• Manage employer HSA contributions.
• Respond to payroll-related inquiries from employees and management.
• Perform regular inventory reconciliations to ensure accuracy of inventory records.
• Investigate and resolve discrepancies in inventory counts.
• Collaborate with inventory management to improve accuracy and processes.
• Assist with month-end and year-end closing processes.
• Assist with annual finance audits.
• Prepare and maintain various accounting reconciliations and records.
• Support the accounting team with ad-hoc projects and tasks.

Skills

Attention to detail

Time management

Communication skills

Analytical thinking

Education

Bachelor's degree in accounting

Tools

Accounting software

Excel

Microsoft Office

Job description

Description

Join Our Team!

Jones-Hamilton Co. is seeking a detail-oriented and motivated Accounting & Payroll Specialist to join our Finance team. This role is ideal for an accounting professional who enjoys working with payroll, accounts payable, inventory reconciliation, and financial reporting processes.

As an Accounting & Payroll Specialist, you'll play a key role in ensuring payroll accuracy, maintaining financial records, supporting audits, and helping drive operational excellence across our accounting functions. If you thrive in a collaborative environment, have exceptional attention to detail, and enjoy balancing multiple priorities, we'd love to hear from you.

Requirements

Responsibilities

• Process bi-weekly and bonus payroll using the HRIS system.
• Manage payroll deductions and garnishments.
• Manage employer HSA contributions.
• Respond to payroll-related inquiries from employees and management.
• Perform regular inventory reconciliations to ensure accuracy of inventory records.
• Investigate and resolve any discrepancies in inventory counts, collaborating with internal and external parties as needed.
• Collaborate with the inventory management team to improve inventory accuracy and processes.
• Assist with month-end and year-end closing processes.
• Assist with annual finance audit
• Prepare and maintain various accounting reconciliations and records.
• Support the accounting team with ad-hoc projects and tasks as needed.
• Other duties as assigned.
• Must pass drug screening as required.
• Must be legally eligible to work in the United States

Qualifications

• Education: Bachelor's degree in accounting or related field preferred, or the equivalent combination of education and experience.
• Experience: 3-5 years’ experience in payroll and accounts payable or similar role.
• Strong understanding of payroll laws and regulations.
• Solid understanding of basic bookkeeping and accounting principles.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• High degree of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with integrity.
• Must pass drug screening as required.
• Must be legally eligible to work in the United States

Working Conditions/Physical Requirements

• Office environment with standard working hours, may require occasional overtime during peak periods or month-end close.
• The job involves primarily sedentary work, requiring prolonged periods of sitting at a desk or computer workstation to perform administrative tasks.
• Extensive use of computers and office equipment is essential for tasks such as drafting documents, managing databases, sending emails, and scheduling appointments. This requires proficient typing skills and the ability to operate office software efficiently.
• Tasks such as typing, filing, organizing documents, and operating office equipment require good manual dexterity and hand-eye coordination.
• Strong visual and auditory abilities are essential for reading and reviewing documents, communicating effectively, and engaging in face-to-face or virtual meetings.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this description.

This advertisement does not constitute an employment agreement between Jones-Hamilton Co. and the employee and is subject to change by Jones-Hamilton Co. as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Jones-Hamilton Co. is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual orientation, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.