Accounting & Payroll Specialist

Everstand; Baltimore, Northern (MD, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Vacation time

Floating holidays

Company holidays

Health insurance

Employer match

Tuition reimbursement

Bereavement leave

Sick leave

Job summary

Everstand is seeking a Staff Accountant Payroll and Benefits Specialist to support finance operations, handling payroll, benefits, and retirement programs while collaborating with HR and our health insurance broker.

You will ensure accurate payroll processing under federal and state laws, manage ACA reporting through ADP, and maintain confidentiality. Proficiency in Sage and ADP, strong analytical skills, and effective communication are essential.

Qualifications

• Bachelor’s degree required in accounting/finance.
• Experience with payroll management and financial reporting.
• Familiarity with ADP and Sage software.
• Strong analytical and communication skills.
• Experience with modern payroll and financial software systems.

Responsibilities

• Process payroll accurately ensuring on-time, compliant payments.
• Administer healthcare benefits, retirement programs and FSA, liaising with broker.
• Analyze payroll data to drive operational improvements.
• Record payroll journal entries in Sage with proper GL and cost centers.
• Collaborate with HR and finance to resolve payroll discrepancies.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication skills

Education

Bachelor’s degree in Accounting/Finance

Tools

ADP

Sage

Job description

Do you have accounting experience and hands-on experience using Sage accounting software? If so, this role could be a great fit for you!

What does this job do specifically?

Position Summary:

The Staff Accountant Payroll and Benefits Specialist (SAPBS) will support finance operations. The SAPBS will be responsible for managing key areas, such as payroll management, healthcare benefits, retirement programs, bonuses, and collaborating with the health insurance broker. Additionally, the SAPBS will work on ad-hoc Finance projects, ensuring efficient operations and alignment with organizational goals.

Essential Functions:

• Approaches concerns, challenges, and opportunities with empathy, attention to detail, active listening, and curiosity.
• Consistently models EVERSTAND’s core values: Safety, Empathy, Relationships, and Impact.
• Honor differences, acknowledge uniqueness, and amplify all voices.
• Collaborate with developing training and group experiences that strengthen Everstand’s commitment to staff wellness and belonging.
• Models the use of welcoming and respectful language.
• Consistently uses inclusive language in communication and documentation.
  

• Accurately process payroll to ensure all employees are compensated on time and in compliance with federal, state, and local regulations.
• Collaborate with HR and finance to identify and resolve payroll discrepancies.
• Payroll Data Analysis: Analyze Payroll data and provide insights that drive operational improvement.
• Proper recording of Payroll Journal Entries in SAGE (Proper GL, Cost centers, and grants)

Healthcare Benefits Management

• Administer and coordinate employee healthcare plans, including medical, dental, vision, and flexible spending accounts (FSA), ensuring accurate enrollment and addressing any benefit-related inquiries.
• Maintain strict compliance with Affordable Care Act (ACA) Requirements, including ensuring accurate and timely annual reporting through ADP.
• Work closely with Everstand's health insurance broker (PSA), addressing inquiries regarding benefit plans, eligibility, enrollment, and policies.
• Evaluate and implement recommendations or changes to health insurance plans that best meet the organization’s needs.
• Follow HIPAA, State Regulations and organizational policies regarding data handling and communication.
• Maintain Strict confidentiality in handling sensitive information

Required Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Previous experience in payroll management, benefits administration, and financial reporting.
• Familiarity with accounting software
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Strong communication skills for effectively working with team members and external partners.
• Experience using modern payroll and financial software systems.
• Experience with ADP & Sage required.

What does the benefits package look like?

• Generous Paid Time Off: Accrue three (3) weeks of vacation annually, plus two floating holidays and 10 paid company holidays each year—providing 30+ days of paid time off.
• Paid Leave:Paid sick leave and bereavement leave.
• Comprehensive Health Coverage:Medical, dental, and vision insurance with eligibility beginning on your first day of employment.
• FREE Employee Health Insurance: Everstand provides employee-only medical coverage at no cost through Allied Health.
• Retirement Savings:Retirement plan with an employer match of up to3%.
• Tuition Reimbursement:Eligible after three months of employment, with reimbursement of up to $5,000 annually for approved educational expenses.
• Additional Benefits: Access to a variety of voluntary and employer-sponsored benefit programs designed to support your financial, personal, and professional well-being.

This job description is a general outline of the duties and requirements involved in this role. A full job description will be provided to candidates during the interview process.

Everstand is an equal-opportunity employer committed to excellence through diversity. All eligible candidates, regardless of personal characteristics, are encouraged to apply for vacancies as appropriate.

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