Accounting & Operations Support Specialist

AIR Control Concepts; Jacksonville (FL); On-site; USD 31,684 - 41,328; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Company Match

Life Insurance

HSA

Disability Insurance

Critical Illness Coverage

Pet Insurance

EAP

PTO & Holidays

Job summary

Nelson & Company – A member of the AIR Control Concepts family – is seeking an Accounting & Operations Support Specialist in Jacksonville, FL. The role focuses on invoicing, legal filing, and back-office coordination to ensure financial health and service quality.

You will handle invoices, ensure records are accurate, track deadlines, and support project documentation. This position offers growth opportunities within a team dedicated to reliable operations and craftsmanship.

Qualifications

• Six months or more of invoicing experience using QuickBooks.
• Proficiency in Microsoft Excel, including Sum, Average, Count, Max, and Min functions.
• Strong organizational and communication skills.
• Demonstrated ability to manage details and meet deadlines consistently.

Responsibilities

• Processing invoices and other accounting items accurately and in a timely manner.
• Following up with customers on open and overdue invoices in pursuit of payments.
• Filing legal documents including Notices to Owners (NTOs) and related construction documentation.
• Supporting coordination and back-office activities across the operations team.
• Maintaining organized records and tracking deadlines.
• Assisting with job cost tracking and project-related documentation as needed.
• Supporting management and operations personnel with administrative projects and reporting.

Skills

Invoicing experience

Strong organizational skills

Strong communication skills

Tools

QuickBooks

Microsoft Excel

Job description

Job Title

Accounting & Operations Support Specialist

Operating Company

Nelson & Company

Job Location

Jacksonville, FL

FLSA Status

Non-Exempt

Pay Range

$23-30/hour

Overview

Do you shine behind the scenes, keeping things organized and accurate while others are focused on the work in front of them? Are you the kind of person who takes pride in clean records, timely execution, and the quiet confidence that comes from knowing the details are handled? If so, our Accounting & Operations Support Specialist role at Nelson & Company may be a great fit for you.

About

Nelson & Company – A member of the AIR Control Concepts family.

At Nelson & Company, we design and install engineered HVAC solutions for commercial customers who expect quality, reliability, and integrity. We're looking for someone who wants to grow their skills, support the team behind the scenes, and help deliver an operational environment that makes everything else run smoothly.

Check out our website: Engineered HVAC Solutions Jacksonville | Nelson & Company Engineered Equipment

What We Value

• Do the Right Thing – Act with integrity, honesty, and accountability
• Go the Extra Mile – Deliver quality work and exceed expectations
• Own It – Take responsibility from start to finish
• Better Together – Support teammates and build strong relationships
• Be the Weed – Learn continuously, stay curious, and grow

Job Description

As an Operations & Accounting Support Specialist, you will support Nelson & Company's efforts to ensure the financial health of the company and the quality of service to our customers. You'll work inside the office handling invoicing, legal document filing, and a range of coordination and back‑office activities that keep the business running accurately and on time.

Essential Duties and Responsibilities

• Processing invoices and other accounting items accurately and in a timely manner
• Following up with customers on open and overdue invoices in pursuit of payments
• Filing legal documents including Notices to Owners (NTOs) and related construction documentation
• Supporting coordination and back‑office activities across the operations team
• Maintaining organized records and tracking deadlines
• Assisting with job cost tracking and project‑related documentation as needed
• Supporting management and operations personnel with administrative projects and reporting

Experience and Requirements

Required Qualifications

• Six months or more of invoicing experience using QuickBooks
• Proficiency in Microsoft Excel, including Sum, Average, Count, Max, and Min functions
• Strong organizational and communication skills
• Demonstrated ability to manage details and meet deadlines consistently

Preferred Qualifications

• Construction industry accounting experience, including lien process knowledge
• Familiarity with job cost accounting and the percentage completion method

Why Join Nelson & Company

By joining Nelson & Company, you'll be part of a team that takes pride in craftsmanship, relationships, and continuous improvement. We believe the best outcomes come from people who care about getting the details right, and who support one another in doing so.

Benefits

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with company match
• Life Insurance & Health Savings Account (HSA)
• Short‑Term and Long‑Term Disability Insurance
• Critical Illness & Accident Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) and Paid Holidays

Equal Opportunity Statement

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications. The Company complies with disability laws and provides reasonable accommodations to qualified individuals.