Accounting & Operations Specialist

TROY Group, Inc.; Canonsburg (Washington County); On-site; USD 65,000 - 95,000; Full time

Job summary

TROY Group, Inc. is seeking an Accounting & Operations Specialist to support the Pasolivo division through the Corporate Accounting function.

You will own key divisional processes including AP/AR, inventory accuracy, materials planning, payroll-related calculations, and month-end close, collaborating with Pasolivo operations, production, retail/tasting room leadership, sales, and corporate teams. The role aims to maintain reliable day-to-day records, protect working capital, and provide

Qualifications

• Bachelor's degree in accounting, finance, business, supply chain, or related field preferred.
• 3–5 years of progressively responsible accounting operations experience or equivalent.
• Experience with inventory accounting, materials planning, or manufacturing operations is preferred.

Responsibilities

• Maintain day-to-day accounting records for Pasolivo and protect working capital.
• Process AP/AR, reconcile statements, and ensure month-end close accuracy.
• Post inventory receipts, manage cycles and assist with material requirements planning.
• Calculate and reconcile commissions and payroll-related inputs to payroll.
• Prepare recurring and ad-hoc analyses (sales, margin, inventory, budget-to-actual).
• Identify and implement practical process improvements within internal controls.

Skills

Attention to detail

Analytical thinking

Independent worker

Communication

Education

Bachelor's degree in accounting/finance/business

Tools

Excel

NetSuite ERP

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Accounting & Operations Specialist

Location TROY SPS Southpointe

Exempt/Non-Exempt Exempt

Full-Time/Part-Time Full-Time

Shift Days

Position Summary

This TROY Group role supports the Pasolivo division through TROY's Corporate Accounting function. The Accounting & Operations Specialist owns core divisional accounting processes - accounts payable/receivable, inventory accuracy, materials planning, payroll-related calculations, and month-end close - while partnering with Pasolivo operations, production, retail/tasting room leadership, sales, and TROY corporate teams to deliver accurate records, disciplined controls, and timely business insight.

Primary Objective: Maintain reliable day-to-day accounting records for Pasolivo, protect working capital, support uninterrupted operations, and provide the Corporate Controller and operating leaders with accurate, actionable financial information.

Key Responsibilities

Accounts Payable & Vendor Accounting

• Process vendor invoices (PO and non-PO, expenses, freight, recurring obligations) accurately and on schedule; perform three-way matching and resolve discrepancies before payment.
• Reconcile vendor statements, AP, accrued expenses, and received-not-invoiced balances; prepare required month-end accruals and maintain audit-ready records.

Accounts Receivable & Customer Accounts

• Generate customer invoices, apply payments and deposits, and process approved credit memos and returns.
• Monitor AR aging and credit status, manage collections per TROY credit policy, and reconcile AR/customer deposits to the general ledger.

Inventory Receiving & Materials Planning

• Post inventory receipts, transfers, and adjustments in the ERP system; reconcile subledger activity and support cycle counts and physical inventory.
• Develop material requirements from forecasts, sales demand, and production schedules; monitor shortages, open POs, and slow-moving inventory, and recommend action.

Payroll Support (Commissions & Tips)

• Calculate and reconcile Pasolivo commissions and tasting room tip allocations against sales, hours, and POS data; submit accurate, approved inputs to payroll.

Reporting & Analysis

• Prepare recurring and ad-hoc analysis (sales, margin, inventory, working capital, budget-to-actual) and support budgeting, forecasting, and audit requests.
• Execute assigned close activities - journal entries, accruals, reconciliations, and schedules - per the close calendar.

Controls & Process Improvement

• Follow TROY accounting policies and internal controls; identify and elevate gaps or errors promptly.
• Serve as the point of contact for Pasolivo accounting, inventory, and payroll-input matters, and recommend practical process improvements.

Qualifications

• Bachelor's degree in accounting, finance, business, supply chain, or related field preferred, plus 3-5 years of progressively responsible accounting operations experience (or an equivalent combination of education and experience).
• Experience with inventory accounting, materials requirements planning, purchasing support, or manufacturing operations strongly preferred.
• Working knowledge of GAAP, transaction controls, three-way matching, accruals, reconciliations, and inventory flows.
• Strong Excel skills (lookups, pivot tables, data validation, large-data-set reconciliation); NetSuite or comparable ERP experience strongly preferred.
• Experience in food/beverage manufacturing, consumer products, agriculture, retail, or hospitality is a plus.

Competencies & Scope

High attention to detail and ownership mindset; sound analytical judgment; professional communication; and the ability to work independently and manage competing deadlines across a geographically dispersed organization.

Independently processes routine transactions, reconciliations, and collection/planning activities within policy; payment releases, credit exceptions, write-offs, purchases, and compensation changes follow TROY's approval matrix. Success is measured by accurate, timely close deliverables, disciplined AR/vendor/inventory risk management, and audit-ready documentation.

The employee must meet recurring payroll, month-end, year-end, and inventory-count deadlines, with occasional schedule flexibility during peak periods. Duties may be modified based on business needs. TROY Group, Inc. is an equal opportunity employer.

This position is currently accepting applications.