Accounting Operations Manager

vistahigherlearning-careers; United States; Hybrid; USD 115,000 - 130,000; Full time

Job summary

Vista Higher Learning seeks an Accounting Operations Manager to lead AP and AR, billing, collections, cash management, and transaction processing. You will oversee teams, strengthen controls, and drive automation, including Ramp and NetSuite initiatives.

You will collaborate with Finance, Sales, Customer Support, and Operations to improve processes and ensure accurate financial operations in a hybrid Boston-based role.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field is required.
• 5+ years of progressive accounting or finance experience with exposure to AP, AR, billing, collections, and operational accounting functions.
• 3+ years of management experience leading accounting or finance professionals.
• Experience managing transactional accounting teams in a growth-oriented environment.
• Demonstrated experience leading process-improvement, system implementation, or finance transformation initiatives.
• Strong understanding of GAAP, internal controls, operational accounting processes, and audit requirements.
• Advanced proficiency in Microsoft Excel and modern ERP/accounting systems.

Responsibilities

• Lead and develop the AP and AR teams, including performance management, workload prioritization, coaching, training, and staff development.
• Oversee end-to-end procure-to-pay and order-to-cash operations, ensuring accuracy and timeliness.
• Manage AP/AR operations, including vendor payments, invoice processing, collections, cash application, and billing.
• Drive process improvement and automation, including Ramp optimization and best practices.
• Partner with Finance leadership on NetSuite deployment and other system initiatives.
• Maintain a strong internal control environment and ensure GAAP compliance and audit readiness.
• Develop operational reporting and KPIs for AP, AR, cash flow, and vendor management.
• Collaborate with cross-functional teams to improve processes and vendor/customer experience.
• Undertake other duties and special projects as assigned.

Skills

Leadership & people management

Accounting operations

GAAP & internal controls

Excel proficiency

ERP/accounting systems

Education

Bachelor's degree in Accounting or Finance

Tools

NetSuite

Ramp

Coupa

Stampli

Tipalti

Job description

WHO ARE YOU?

You are a hands-on accounting operations leader who brings strong technical judgment, process discipline, and a collaborative approach to building efficient, scalable AP and AR functions. You are comfortable leading teams, improving controls, solving problems, and partnering across the business to support accurate, timely, and reliable financial operations.

WHO ARE WE?

We are passionate, innovative, lifelong learners, and creative thinkers working to develop culturally authentic language learning products for K-12 schools and universities.

WHAT IS THE ROLE ABOUT?

As the Accounting Operations Manager, you willoversee AP, AR, billing, collections, cash management, and transaction processing. You will lead AP and AR teams, ensure timely and accurate payment cycles, and connect transactional accounting with the broader finance organization. You will also strengthen controls, improve processes, identify automation opportunities, and support key system initiatives, including Ramp optimization and NetSuite implementation.

IN THIS ROLE YOU WILL:

• Lead and develop the Accounts Payable and Accounts Receivable teams, including performance management, workload prioritization, coaching, training, and staff development.
• Oversee end-to-end procure-to-pay and order-to-cash operations, ensuring transactions are processed accurately, timely, and in compliance with company policies and internal controls.
• Manage AP and AR operations, including vendor payments, invoice processing, collections, cash application, customer billing, and working capital performance.
• Drive process improvement and automation initiatives, including continued optimization of Ramp, implementation of best practices, and identification of opportunities to improve efficiency, scalability, and control.
• Partner with Finance leadership on system implementations and operational enhancements, including NetSuite deployment, process redesign, user adoption, and cross-functional workflow improvements.
• Maintain a strong internal control environment and ensure compliance with company policies, GAAP, and internal and external audit requirements.
• Develop and deliver operational reporting and performance metrics related to AP, AR, collections, cash flow, vendor management, and transaction processing activities.
• Collaborate cross-functionally with Finance, Sales, Customer Support, Operations, Procurement, and other stakeholders to improve processes, strengthen controls, and enhance the customer and vendor experience.
• Perform other duties and special projects as assigned.

YOU MUST HAVE (MINIMUM REQUIRED SKILLS & EXPERIENCE):

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of progressive accounting or finance experience with significant exposure to AP, AR, billing, collections, and operational accounting functions.
• 3+ years of management experience leading accounting or finance professionals.
• Experience managing transactional accounting teams in a growth-oriented environment.
• Demonstrated experience leading process-improvement, system implementation, or finance transformation initiatives.
• Strong understanding of GAAP, internal controls, operational accounting processes, and audit requirements.
• Advanced proficiency in Microsoft Excel and modern ERP/accounting systems.

IDEAL IF YOU HAVE or ARE (PREFERRED SKILLS & EXPERIENCE):

• CPA
• Experience with NetSuite and ERP implementations strongly preferred.
• Experience with cloud-based AP automation platforms such as Ramp, Coupa, Stampli, Tipalti, or similar solutions strongly preferred.
• Experience working in the publishing, ed-tech, language learning or similar industry

LOCATION:

Hybrid – Boston

Candidate must reside within the United States, within a reasonable/commutable distance to our Boston, MA office location and be willing to work a hybrid remote/in-office schedule (Tues/Thurs in office minimum). Relocation is not available for this position.

SALARY RANGE:

$115k - $130k annual salary

This position is salaried and is eligible for an annual incentive based on employee and organizational performance.

AI Use in the Application Process

We support candidates balanced and thoughtful use of AI tools to support their job search. However, all application materials (including resumes, cover letters, portfolios, work-samples etc.) and interview responses must reflect the candidate authentic and actual experience, skills, and judgment. Real-time use of AI during interviews is not permitted unless explicitly stated and authorized, in writing, by VHL’s HR department. Candidates may be asked to confirm that submitted work reflects their own abilities and to explain their responses in real time. Candidates requiring assistive technologies (including certain AI tools) as accommodations may request approval. Approved accommodations will not negatively impact evaluation. All hiring decisions are made by humans. Please see our complete “Candidate Use of Artificial Intelligence (AI) Tools – Policy Statement” here https://vistahigherlearning.com/careers