Accounting Operations Contractor

Family Office; Redwood City (CA); A distancia; USD 96.000 - 131.000; Jornada completa

Descripción de la vacante

Family Office in Redwood City, CA seeks an Accounting Operations Contractor to strengthen internal processes while accounting is restructured. The role is remote with some travel during a 9–12 month contract, aimed at documenting current workflows and ensuring close runs on a clock.

You will build checklists for external and internal teams, tighten AP cadence, push close to T+14 by month 6, and own payroll, travel logs, reimbursements and allocations.

Formación

• 12+ years in accounting roles, CPA preferred.
• Experience closing books and AP at scale in multi-entity setups.
• Exposure to outsourced accounting and UHNW family office clients.
• Strong documentation of processes and checklists.

Responsabilidades

• Build daily, weekly and monthly checklists for external firm and internal teams.
• Tighten AP cadence with QC and reviews.
• Drive close to T+14 by month 6 and document what moves it.
• Own internal accounting processes: credit cards, travel logs, reimbursements, payroll, allocations.
• Produce monthly exception reports: reconciled items, SLA slips, outstanding items.
• Document how accounting operations work, including SLAs, owners, and external firm roles.
• Month-6 written process record is the main deliverable; day-to-day execution drives it.

Conocimientos

AP management

Close at scale

Process documentation

Discretion & collaboration

Educación

CPA preferred

Herramientas

Sage Intacct

Bill.com

Ramp

Descripción del empleo

We arelooking for talented professionals to be a part of a dynamic team. We place a focus onprofessionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff.

Accounting Operations Contractor

About the role

We are a private family office managing a diverse portfolio and operations across multiple entities and departments. Our accounting operations are currently outsourced to an external firm, and the function's rapid growth has created an opportunity to strengthen internal processes and structure.This role is here to ensure close runs on time, coding is consistent and accurate and deliverables SLA and process are documented and adhered to. The contractor will not redesign the function, instead will have the ability to make the current one run on a clock and put it on paper. The role is remote with some ability to travel as needed, during the 9-12 month contract.

What you'll do

• Build daily, weekly and monthly checklists for our outside accounting firm and internal teams
• Tighten the AP process, cadence, with QC and review built in
• Bring close timing down month over month to T+14 by month 6 and document what moves it
• Own internal accounting process such as credit card, travel log and reimbursements, payroll and benefits booking, and allocations
• Produce and present to internal teams a monthly exception report: what reconciled, what didn't, what SLA slipped, what's outstanding
• Write the record of how accounting operations actually works, sla and owners — AP, approvals, posting, recons, close. What the external firms does, what we do, where it breaks
• That written record is the main deliverable at month 6. Running day-to-day on time is how we get there

What we're looking for

• 12+ years in accounting, CPA preferred
• You've run close and AP at scale in a comparable FHO or UHNW setting; exposure to outsourced accounting, multi-entity, or public accounting serving family office clients required
• You bring a proven playbook and put it into action, establishing checklists and calendars as an early priority.
• Sage Intacct, multi-entity. Bill.com and Ramp useful
• Multi-currency, interco and consolidation experience preferred
• Comfortable documenting as you go
• Discreet and collaboration

Salary Range

The Redwood City, CA base pay range for the selected contractor in this role is $70.00-95.00 per hour. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City, CA are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.

We are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment.

Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. We encourage applicants from all ages and backgrounds.