Accounting & Office Operations Manager

McDaniel Supply Company Inc; Jesup (GA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Plan

Paid Time Off

Job summary

McDaniel Supply Company Inc. in Jesup, Georgia, seeks an Accounting & Office Operations Manager to lead a ~11-person financial team and ownership‑level operations.

You will oversee AR/AP, deposits, and ACH activity, implement robust controls, and ensure accurate invoicing across facilities. The role emphasizes process discipline, data quality, and timely financial reporting, with a focus on preventing errors and improving performance metrics.

Qualifications

• Progressive experience in accounting or financial operations with team leadership.
• Hands-on experience with high-volume reconciliation and proactive financial controls.
• Strong understanding of debits, credits and electronic payment processing (ACH/Chargebacks).
• Ability to define and report KPIs and translate findings into action.
• Proficiency with Excel/Word; familiarity with proprietary systems will be provided.

Responsibilities

• Lead and develop a team of ~11 staff, set expectations, coach, and ensure continuity.
• Own end-to-end financial operations including AR/AP, deposits, and ACH activity; implement checks and balances.
• Oversee deposit reconciliation and accurate invoicing for each facility; address root causes of errors.
• Research, document and respond to disputes; monitor chargebacks and fraud patterns to minimize loss.
• Define and report KPIs on aging, collections, payment accuracy, and processing times; collaborate with IT for system issues.

Skills

Leadership

AR/AP

Reconciliation

KPI reporting

Financial controls

Excel

Word

Accounting software

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Excel

Word

Accounting software

Job description

Description

Innovative Outsourcing is proud to partner with McDaniel Supply to recruit a dedicated and experienced Accounting & Office Operations Manager. Since 1972, McDaniel Supply has built a strong reputation as a family-owned and values-driven organization serving the region. We are seeking a finance expert to lead their financial operations team at their headquarters in Jesup, Georgia, and bring a higher level of structure, accuracy, and process discipline to the department.

This is a critical, hands-on leadership role designed for an individual who can oversee daily financial processes while managing a talented team of approximately 11 staff members.

Key Responsibilities

Reporting directly to ownership, you will take ownership of the processes that keep the business-and its clients' money-accurate, secure, and on time.

• Lead & Develop the Team: Manage a team of ~11 staff members with clear expectations, regular coaching, and accountability. Build a culture where problems are surfaced early, and cross-train team members to ensure operational continuity.
• Financial Oversight & Control: Own end-to-end financial operations, including AR/AP, deposits, and ACH activity. Implement robust, preventive financial checks and balances to catch errors before funds move.
• Reconciliation & Invoicing: Manage deposit reconciliation (including kiosk/prison funds) and ensure every facility receives accurate, timely, and well-supported invoicing. Address the root causes of recurring errors.
• Chargeback & Fraud Management: Research, document, and respond to disputes; track volume, win rates, and emerging fraud patterns to minimize loss.
• KPI Reporting: Define and report on key performance indicators (KPIs) regarding aging, collections, payment accuracy, and processing times. Partner with IT to resolve system integration issues and provide clear data to ownership.
• Process Documentation: Document procedures across all financial functions, regularly test them for weaknesses, and implement corrective actions.

Culture & Values

McDaniel Supply is a faith-based company that prioritizes its people for the long haul. Their culture is rooted in a set of core values: Focused, Adaptable, Integrity, Teamwork, and Humble.

Compensation & Benefits

• Salary Range: Starting around $85,000 - $100,000, commensurate with experience.
• Comprehensive Benefits:
  • Medical, Dental, and Vision Insurance.
  • Life Insurance (Company-paid: $25,000).
  • 401(k) Plan (with 3% company contribution after 1 year).
  • Paid Time Off (10 days accrual for years 0-4) + 7 Paid Holidays.
  • Additional perks: AD&D, Critical Illness, Accident/Hospital Indemnity coverage, EAP, bereavement/jury duty leave, and access to the RightNow Media digital streaming library.

Schedule & Location

• Schedule: Monday through Friday, 8:00 AM - 5:00 PM.
• Location: Fully on-site in Jesup, Georgia.

Requirements

Qualifications

• Progressive experience in accounting or financial operations, including team leadership in an AR/AP, billing, or high-volume transaction environment.
• Hands‑on experience with high-volume reconciliation and building proactive financial controls (preventing errors rather than just catching them).
• Strong financial acumen, including high-level understanding of debits, credits, and electronic payment processing (ACH/Chargebacks).
• Ability to define and report meaningful KPIs, recognize trends, and translate findings into corrective action.
• Proficiency in Microsoft Excel and Word; comfort with accounting/operational software (training on proprietary in-house systems provided).
• Bachelor’s degree in Accounting, Finance, or Business Administration preferred; CPA or CMA designation is a bonus.