Accounting Manager/Controller

ICMA; Moreno Valley (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

ICMA in California seeks a skilled finance professional to oversee accounting, finance, and payroll functions, driving the development and implementation of goals and procedures.

You will manage automated accounting systems, oversee budgets and annual statements, coordinate audits, and ensure compliance with GAAP and state reporting requirements. This on-site role offers opportunities to lead financial operations across departments and provide critical analysis to inform executive decisions.

Responsibilities

• Participate in the development and implementation of goals, objectives, policies, and procedures, particularly as they relate to accounting, finance, and payroll.
• Manage and handle the maintenance and integration of the automated accounting system, including year closing.
• Maintain a general accounting system for the Authority and departments.
• Maintain the records of current inventories of all property of the Authority by department.
• Review, analyze, and recommend improvements to accounting, reporting, and recording methods and procedures which must enable the Authority to meet State Controller’s and GAAP guidelines.
• Supervise and be responsible for the disbursement of all moneys and have control of all expenditures to ensure that budget appropriations are not exceeded; audit all purchase orders before issuance; audit and approve, before payment, all bills, invoices, payrolls, demands, or charges against the Authority, with the advice of Legal Counsel, when necessary, determine the regularity, legality and correctness of such claims, demands or charges.
• Assist in the development, justification, and administration of divisional and departmental budgets and accounts.
• Provide information regarding the budgetary status of all Authority funds and accounts.
• Submit to the Authority Commission through the Chief Executive Officer a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the Authority; and, at the end of each fiscal year, submit a complete financial statement and report.
• Supervise external audit activities, analyzing audit steps and progress.
• Prepare financial statements for both the Authority and component units; meet provisions of federal requirements, including the Single Audit Act, various grants, and other reports.
• Lead the research and analysis of departmental and divisional fiscal, administrative, personnel, and operational activities.
• Participate in data processing procedures related to automated accounting systems or those systems that affect the general ledger. Provide necessary testing and support to determine that automated systems are performing appropriately.
• Perform the annual Appropriations Limit (Gann Proposition 4) calculations derived from Authority and State data.
• Respond to citizen inquiries and complaints regarding accounts payable and a variety of other accounting and budgetary matters.
• Coordinate accounting related activities with other Authority departments and with outside governmental and community agencies.
• Advise the Chief Executive Officer of financial implications and fund availability of items in Authority Commission reports.
• Review legislation and accounting and/or recording pronouncements affecting the Authority or any component units.
• Assist in the administration of the Authority’s Debt Portfolio.
• Assist with the preparation of the Authority’s annual budget and capital improvement program.
• Post and reconcile general ledger and special fund accounts.
• Reconcile all bank accounts.
• Make journal entries.
• Process Payroll and file reports and process payments to the Public Employee’s Retirement System (PERS).
• Complete State reporting criteria and requirements with entities such as the California Department of Finance or the Secretary of State.
• Perform related duties as assigned.

Job description

Responsibilities

• Participate in the development and implementation of goals, objectives, policies, and procedures, particularly as they relate to accounting, finance, and payroll.
• Manage and handle the maintenance and integration of the automated accounting system, including year closing.
• Maintain a general accounting system for the Authority and departments.
• Maintain the records of current inventories of all property of the Authority by department.
• Review, analyze, and recommend improvements to accounting, reporting, and recording methods and procedures which must enable the Authority to meet State Controller’s and GAAP guidelines.
• Supervise and be responsible for the disbursement of all moneys and have control of all expenditures to ensure that budget appropriations are not exceeded; audit all purchase orders before issuance; audit and approve, before payment, all bills, invoices, payrolls, demands, or charges against the Authority, with the advice of Legal Counsel, when necessary, determine the regularity, legality and correctness of such claims, demands or charges.
• Assist in the development, justification, and administration of divisional and departmental budgets and accounts.
• Provide information regarding the budgetary status of all Authority funds and accounts.
• Submit to the Authority Commission through the Chief Executive Officer a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the Authority; and, at the end of each fiscal year, submit a complete financial statement and report.
• Supervise external audit activities, analyzing audit steps and progress.
• Prepare financial statements for both the Authority and component units; meet provisions of federal requirements, including the Single Audit Act, various grants, and other reports.
• Lead the research and analysis of departmental and divisional fiscal, administrative, personnel, and operational activities.
• Participate in data processing procedures related to automated accounting systems or those systems that affect the general ledger. Provide necessary testing and support to determine that automated systems are performing appropriately.
• Perform the annual Appropriations Limit (Gann Proposition 4) calculations derived from Authority and State data.
• Respond to citizen inquiries and complaints regarding accounts payable and a variety of other accounting and budgetary matters.
• Coordinate accounting related activities with other Authority departments and with outside governmental and community agencies.
• Advise the Chief Executive Officer of financial implications and fund availability of items in Authority Commission reports.
• Review legislation and accounting and/or recording pronouncements affecting the Authority or any component units.
• Assist in the administration of the Authority’s Debt Portfolio.
• Assist with the preparation of the Authority’s annual budget and capital improvement program.
• Post and reconcile general ledger and special fund accounts.
• Reconcile all bank accounts.
• Make journal entries.
• Process Payroll and file reports and process payments to the Public Employee’s Retirement System (PERS).
• Complete State reporting criteria and requirements with entities such as the California Department of Finance or the Secretary of State.
• Perform related duties as assigned.