Accounting Manager

Kelso Industries; Lancaster (Lancaster County); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k with Company Match

Disability Insurance

Paid Vacation

Paid Holidays

Job summary

Kelso Industries is seeking an Accounting Manager to oversee day-to-day accounting for a growing Mechanical/HVAC portfolio. You will manage AR, month-end close, reporting, and contract administration while partnering with operations to improve processes and control systems.

The role requires a solid accounting foundation, experience in service/construction environments, and the ability to juggle multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in accounting, accounts receivable, collections, customer service, or service administration.
• Proficient in Microsoft Office; strong organizational, communication, and time-management skills.
• Solid understanding of general ledger accounting and month-end close.
• Experience with NetSuite and Salesforce FSM is a plus.

Responsibilities

• Prepare and post journal entries in accordance with GAAP.
• Assist with monthly, quarterly, and year-end close activities.
• Reconcile general ledger accounts (bank, credit card, prepaid, accrual, fixed assets).
• Assist CFO with annual reporting, budgets, and forecasting.
• Analyze financial data and provide insights to support business decisions.
• Pull data from ERP systems and format for reporting.
• Prepare customer billing for Service Division, credit memos, and payment application.
• Support collections with documentation and analyses.
• Manage service contract renewals and notifications.
• Maintain contract records and ensure timely renewals.
• Assist in preparing and distributing service agreements.
• Assist with sales tax compliance, filings, and reporting.
• Support external auditors during audits and reviews.
• Maintain documentation to support internal controls and compliance.

Skills

Microsoft Office

Excel

GL accounting

Month-end close

Communication

Time management

ERP experience

NetSuite

Salesforce FSM

Process improvement

Education

High school diploma

Associate degree

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Frey Lutz Corp, located in Lancaster, has been Central PA’s leading mechanical contractor for the past 48 years. We are a single-source solution from design through construction. At Frey Lutz, it's our unique, hands-on approach to every project that has won us some of the best HVAC and plumbing contracts in the area. The successful candidate will need to be self-motivated, possess communication and organizational skills, be able to handle multiple tasks, and have the willingness to learn.

Position Summary

The Accounting Manager supports the day-to-day accounting operations of a growing Mechanical/HVAC company. This role is responsible for maintaining accurate financial records, accounts receivable processing, collections activities, supporting the monthly close process, assisting reporting, and partnering closely with operational teams.

The ideal candidate has a strong accounting foundation, hands-on experience in a service or construction-related environment, and the ability to manage multiple priorities in a fast-paced, project-driven business.

Key Responsibilities

General Accounting & Month-End Close

• Prepare and post journal entries in accordance with GAAP.
• Assist with monthly, quarterly, and year-end close activities.
• Reconcile general ledger accounts, including bank, credit card, prepaid, accrual, and fixed asset accounts.
• Maintain accurate supporting schedules and documentation.

Reporting

• Assist CFO with producing annual reporting, budgets, and forecasting.
• Analyze financial data and provide insights to support business decisions.
• Pull data from ERP systems and organize it into usable formats

Service Billing & Accounts Receivable Support

• Prepare customer billing for Service Division, credit memos, and payment application.
• Support collections efforts by providing documentation and account analysis.

Contract Administration

• Manage service contract renewals and customer notifications.
• Maintain contract records and ensure timely renewals.
• Assist in the preparation and distribution of service agreements.

Compliance & Audit Support

• Assist with sales tax compliance, filings, and reporting.
• Support external auditors and CPA firms during audits and reviews.
• Maintain documentation to support internal controls and compliance requirements.

Systems & Process Improvement

• Work within accounting and job cost systems (e.g., ERP, accounting software, timekeeping systems).
• Identify opportunities to improve accounting processes, reconciliation efficiency, and reporting accuracy.
• Help automate recurring tasks.
• Assist with system clean-ups, data integrity reviews, and process documentation.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous experience in accounting, accounts receivable, collections, customer service, or service administration preferred.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and time-management skills.
• Solid understanding of general ledger accounting and month-end close.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Experience with accounting systems (NetSuite and Salesforce FSM experience is a plus).
• Experience participating or leading ERP implementations or major system upgrades is preferred. Candidate should be comfortable adapting to change, redesigning business processes, and driving successful adoption of new technologies
• Strong attention to detail, accuracy, and follow-through.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong communication skills and ability to partner cross-functionally.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401k with Company Match
• Disability Insurance
• Paid Vacation
• Paid Holidays

Frey Lutz offers competitive wages and comprehensive benefits. Frey Lutz Corp is an Equal Opportunity Employer and maintains a drug-free work environment.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business