Accounting Manager

Haynes Family of Programs; La Verne (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Haynes Family of Programs is seeking an Accounting Manager to oversee the Finance/Accounting department, coordinate reconciliations, budgeting, month-end closing, and annual audits. You will supervise staff, manage fund and grant accounting, and ensure stringent internal controls.

Ideal candidates have a Bachelor's degree in Accounting/Finance/Business Admin and at least five years as a Senior Accountant or Accounting Manager, with strong GAAP knowledge and advanced Excel skills.

Qualifications

• Bachelor's degree in Accounting/Finance/Business Administration.
• At least five years' experience as Sr. Accountant or Accounting Manager.
• Proficient with MS Windows and Advanced MS Excel (Lookups, PivotTables, Macros) and intermediate Access.
• Non-profit or Municipal accounting experience preferred.
• Experience with Financial Edge system is desirable.
• Strong knowledge of GAAP, GASB, OMB-CFR, auditing.
• Strong written and verbal communication.
• Must fulfill background checks and drug testing.

Responsibilities

• Prepares detailed accounting and financial statements or reports requiring analysis.
• Oversees audits and internal controls; ensures compliance with policies.
• Performs bank reconciliations and cash flow analysis.
• Supervises fiscal staff and GL entries; adjusts complex entries across cost centers.
• Manages fund and grant accounting; supports budget development and reporting.
• Completes month-end closing and prepares data for annual financial report.

Skills

Communication skills

GAAP knowledge

Budgeting

Excel proficiency

Auditing

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

Microsoft Excel

Microsoft Access

Financial Edge

Paycom

Job description

Company Description

Haynes Family of Programs is a nonprofit organization that provides specialized treatment and educational services to children with emotional, developmental, and learning challenges, including autism and related disorders. Founded in 1946, the organization has grown from a small group home to a campus with six residential cottages, a non-public school, and comprehensive mental health services. The Haynes Education Center serves children from multiple school districts across Southern California, offering a highly structured environment with credentialed teachers who address both academics and special needs. Each year, Haynes Family of Programs supports 350-400 children through its residential, educational, and mental health programs. The mission is to strengthen the mind and spirit of children by providing specialized programs in a nurturing, caring, and therapeutic environment.

Role Description

The Accounting Manager is responsible for overseeing the Finance/Accounting department and assists with account reconciliations, budgeting, month-end closing and annual audits.

ESSENTIAL DUTIES

• Prepares a variety of detailed accounting, statistical, and/or narrative financial statements or reports requiring analysis
• Interprets source data; conducts and/or coordinates internal/external audits of financial records; examines, analyzes, and verifies documents to ensure adherence to established internal controls and agreement as required
• Performs bank account reconciliation's, verifies accuracy of recorded transactions; prepares related work sheets, cash balances, proofs, and other schedules and prepares daily cash flow analysis
• Supervises and reviews the work of fiscal and clerical personnel in making GL entries, reconciliations, and performing other fiscal record keeping work; makes complex or difficult adjusting entries affecting several cost centers
• Performs fund, grant accounting functions; assists with preparation of County, State, and Federal Reports. Prepares daily deposits, maintains cash ledger and completes transfers; assist in budget development, creating revenue and expenditure schedules; prepare cost accounting schedules for fee-based activities; and perform other related duties as required
• Completes month end closing, including account analysis and financial report distribution; participates in the annual closing of books and the preparation of data for the Annual Financial Report
• Assists with the annual audit by responding to questions and providing relevant materials and information; assists in monitoring budgets for various organization's departments and projects
• Determines if funds are available and expenditures/revenues are properly classified; researches and analyzes transactions to resolve budget discrepancies.
• Assists in budget preparation; assists department personnel with budget activity, proper expenditure coding, document preparation and other accounting related activities.
• Monitor daily cash flow needs; makes sure enough funds are available to cover payroll and accounts payable checks. Tracks and post inter-account transfers and all wires both incoming and outgoing; audits investments to ensure that interest has been received and posted to the correct account(s); validates that purchases, discounts and premiums are properly posted to the correct account(s)
• Performs other reasonable related duties as assigned

Qualifications

• Bachelor's Degree in a related field such as Accounting, Finance, or Business Administration
• At least five years' experience as a Sr. Accountant or Accounting Manager required
• Must be proficient with Microsoft Windows and Advanced MS Excel (Lookups, PivotTables, Macros, etc.) and intermediate Access skills required as well as proficiency with Word and PowerPoint
• Non-profit or Municipal accounting experience is preferred
• Experience with Financial Edge system is desirable
• Strong computer skills in Microsoft office and database management (Financial edge, Paycom a plus, etc.)
• Applicants must possess considerable knowledge of GAAP, GASB, OMB-CFR, auditing, including governmental accounting, fund accounting and budgeting
• Strong written and verbal communication and personal skills
• Must fulfill all requirements of employment, including clearance of all required background records (e.g. Department of Justice, Child Abuse, California Community Care Licensing, County Sanction List, etc.), professional, physical examination, and drug testing