Accounting Generalist

Voaok; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Collaborative team environment

Healthcare benefits

Paid time off

Professional development

Employee discount program

Job summary

Volunteers of America Oklahoma (VOAOK) is seeking an Accounting Generalist for our Tulsa onsite team. The role supports all nonprofit accounting functions including grants billing, accounts payable/receivable, payroll, and general ledger maintenance.

The position emphasizes accuracy, timely financial reporting, and collaboration with the CFO and Director of Accounting to reconcile revenue and manage program funding. Onsite work in Tulsa, OK is expected.

Qualifications

• Knowledge of accounting principles and practices.
• Competent user of MS Outlook, Word, & PowerPoint.
• Advanced user of MS Excel, pivot tables and VLOOKUP formulas, plus knowledge of financial formulas and formatting.
• Strong organizational skills and ability to handle conflicting priorities.

Responsibilities

• Maintain records of all client community accounts (checking, savings, cash, and client funds).
• Review bills and check requests. Verify and code bills and enter into accounting system to be paid.
• Print checks, obtain signatures and mail in a timely manner.
• Process petty cash semi-monthly. Review receipts, email PCs regarding missing receipts.
• Establish and maintain files.
• Maintain vendor files and complete filing of invoices on a weekly basis.

Skills

Analytical skills

Attention to detail

Communication skills

Customer service

Education

Bachelor’s degree in Accounting

Tools

Sage

Paycom Payroll

MS Excel

Job description

Job Details: Job Location: Tulsa Headquarters - Tulsa, OK, Position Type: Full Time, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, Job Category: Accounting,

Overview

Accounting Generalist (Full-Time, Onsite Position)

Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? If so, Volunteers of America Oklahoma (VOAOK) may be the right organization for you. Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.

Job Summary

We are looking for an Accounting Generalist to join VOAOK. The Accounting Generalist assists and supports all functions of the non-profit accounting department including, but not limited to: revenue billing for all Federal and State grants and contracts, accounts payable, accounts receivable, account research, payroll, reconciliation of bank and other financial statements, and maintenance of the general ledger.

Job Duties and Responsibilities

• Maintain records of all client community accounts (checking, savings, cash, and client funds).
• Review bills and check requests. Verify and code bills and enter into accounting system to be paid.
• Print checks, obtain signatures and mail in a timely manner.
• Process petty cash semi-monthly. Review receipts, email PC’s regarding missing receipts.
• Establish and maintain files.
• Maintain vendor files and complete filing of invoices on a weekly basis.
• Maintains and updates files, including name or address changes, mergers, or mailing attentions.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Produce and distribute weekly report of checks requests requiring receipts or receipts and cash balance.
• Enter all deposits into the appropriate bank account in the accounting system.
• Process and bill employee mileage.
• Monitor critical issues in the timekeeping system and contact PC’s if necessary to clear critical issues.
• Review electronic timesheets; make adjustments if needed for PC time, In-home, etc.
• Review timesheets for coding stream and notify PC’s for corrections.
• Prepare and distribute payroll reports as necessary.
• Reconcile payroll liability accounts.
• Prepare check requests for payroll related disbursements.
• Answer employee questions regarding payroll.
• Import electronic timesheets into payroll system.
• Enter payroll processing reports into payroll system.
• Reconcile W-2’s.
• Calculate billing records with accuracy and bill in accordance with applicable program or grant requirements.
• Verify, track, and compare Prior Authorizations with billing data to ensure appropriate claims submission.
• Prepare, process, and transmit billing data through applicable claims management software and/or grantor websites while meeting respective billing deadlines.
• Maintain and bill program service fees, and other client receivables where the Organization pays on behalf of clients for which they are not the representative payee.
• Post billing information to the appropriate accounts receivable and general ledger accounts within accounting software.
• Manage unbilled transactions.
• Creates invoices according to company practices
• Review accounts payable Invoices and expense accounts for billable expenses.
• Communicate billing issues to Program Coordinators and Directors.
• Research denials and adjustments, resubmit claims data as needed, respond to billing inquiries, reconcile discrepancies and initiate billing corrections as required.
• Researches discrepancies and past-due amounts with the assistance of the CFO, Director of Accounting and other staff.
• Process budget exceptions.
• Prepare and enter monthly journal entries.
• Reconcile and review revenue monthly and prepare required journal entries on a monthly basis.
• Prepare, import, and post payroll journal entries.
• Calculate, review, and reconcile allowance for doubtful accounts.
• Prepare weekly aging report.
• Distribute aging report to appropriate Finance and Program management, as assigned.
• Work with Program staff and external clients to collect balances that are past due.
• Notify Accounting management of any issues or disputes.
• Perform and maintain timely account reconciliations.
• Providing support in year-end audit procedures, response to audit documentation requests as assigned.
• Perform multiple bank reconciliations with a high volume of transactions.
• Process new client change forms, review client information received from state, and assign client numbers.
• Enters all deposits and cash advices from the state or other sources into appropriate accounts receivable and general ledger accounts.
• Perform and maintain monthly balance sheet account reconciliations.
• Monthly closing and preparation of monthly financial statements.
• Prepares, posts, verifies, and records customer payments and/or donor transactions related to accounts receivable.
• Creates reports regarding the current status of customer and donor accounts, as requested.
• Collaborates with the CFO and Director of Accounting to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Organize/summarize backup paperwork related to inbound payments.
• Cross train with Accounts Payable.
• Assists in generating monthly billing statements based on the general ledger.
• Assists the CFO and Director of Accounting in reconciling revenue accounts each month.
• Be able to prioritize and utilize discretionary decision making.
• Perform other, job-related, duties as assigned.

Qualifications

• Knowledge of accounting principles and practices
• Competent user of MS Outlook, Word, & PowerPoint
• Advanced user of MS Excel, such as pivot tables and VLOOKUP formulas, plus knowledge of financial formulas and formatting
• Strong organizational skills and ability to handle conflicting priorities
• Strong analytical skills
• Must have strong attention to detail
• Collaborative work style with the ability to share information through coaching, teaching, and training
• Ability to maintain accurate records and present data contained in those records in a timely manner
• Ability to handle sensitive issues while protecting others’ welfare
• Ability to establish and maintain effective working relationships with supervisor, co-workers, persons from other departments and vendors
• Conscientious about timeliness of assignments and quality of work product
• Customer service skills
• Ability to share information through coaching teaching and training
• Understands the needs of elderly individuals
• Maintain an acceptable driving record, Oklahoma State Bureau of Investigation criminal history checks, and Community Service Registry Record checks
• Ability to exercise patience, understanding, creativity, and flexibility
• Excellent verbal and written communication skills.
• Excellent problem-solving skills
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally
• Ability to handle confidential information with a need to know disclosure only
• Conscientious about timelines of assignments, ability to meet all deadlines and quality of work

Experience

• Minimum 3 years of relevant experience with Accounts Payable, Accounts Receivable, Payroll, Billing, General Ledger, Federal and State Grants and Revenue required
• Sage accounting software experience preferred
• Paycom payroll software experience preferred
• Oklahoma Department of Human Services and Oklahoma Housing Control Authority billing experience preferred

Education

• Bachelor’s degree in Accounting preferred

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. This job is office based. Must maintain a valid driver's license, reliable transportation and auto liability insurance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The employee is required to walk, stand, sit, climb, balance, stoop, kneel, crouch or crawl for prolonged periods. The employee must occasionally push, pull, lift or move objects weighing up to 10 pounds. Frequent typing, 10 key entry, pushing and pulling is also required.

What we offer

• A Collaborative Team Environment
• A Culture of Acceptance and Support
• Professional Development
• Employee Discount Program
• Healthcare Benefits
• Disability and Life Insurance
• Paid Time Off

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

About Us

VOAOK is a ministry of service dedicated to helping Oklahoma’s most vulnerable including veterans, the aging, the homeless and the disabled. Our core strengths focus on providing safe, quality, affordable housing and supportive services to help individuals meet their basic daily living needs, thereby achieving steadily improving individualized levels of greater self-sufficiency.

EOE

EOE, including disability/vets