Accounting Coordinator (TRANSFER ONLY)

Coast Community College District; Huntington Beach (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Golden West College, located in Huntington Beach, CA, is seeking an Accounting Coordinator for an on-campus, in-person role within the Fiscal Services area. The position involves reviews, entries, and reconciliations across multiple funds, as well as budgeting support and accounting system enhancements.

Active CCCD employees have priority consideration, with external candidates not eligible. The selected candidate will maintain ledgers, perform reconciliations, manage accounts payable processes,

Qualifications

• Maintains and reviews general ledger entries and related financial data.
• Performs reconciliations across multiple funds and accounts.
• Supports accounts payable processing and vendor documentation.
• Assists budget development and monitoring for departmental funds.

Responsibilities

• Maintain accounting records for assigned functions including cash, receivable, and other funds.
• Reconcile cash accounts and vendor balances; review revenue and expenses.
• Assist budget development for categorical, special, and general funds.
• Ensure compliance with fund requirements and proper journal entries to the general ledger.
• Provide support for audits and prepares financial documentation.

Skills

General ledger

Reconciliation

Accounts payable

Budgeting

Financial reporting

Job description

(ON-CAMPUS - In-Person Position)

TRANSFER ONLY: This position is open to active classified employees at Coast Community College District at salary grade EE-117 or higher. External candidates are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.

About Golden West College

Located in the coastal community of Huntington Beach, Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.

Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. Currently, our college enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWC's partnership with student and employee involvement in organizations like Puente, Student Veterans, and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program, including UndocuAlly (undocumented students), SafeZone (LGBTQ), Vet Net (veterans), and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.

• Mission, Vison and Values
• GWC Strategic Plan 2025-2029
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

Summary

Performs reviews, accounting entries, and reconciliations for general, enterprise, and special fund accounts. Provides technical general ledger accounting services assuring accurate and timely budget and financial information that can be used for current and future financial and program decisions.

Distinguishing Career Features

The Accounting Coordinator is an advanced level classification in a multi-tiered career ladder for clerical and technical accounting. Accounting Coordinators require demonstrated competency in processing a full range of transactions for several closely related accounting areas such as cash, accounts payable, and receivable. Accounting Coordinators and higher positions will demonstrate knowledge of generally accepted accounting practices and will have competency in allocating transactions to proper account codes (strings), process approved journal adjustments to general ledger, and accounting for enterprise or categorical funds. Accounting Coordinators will have competency in budget line item transfers that comply with fund requirements and journal entries to general ledger. They will also have competency in revenue stream accounting, budget administration, and support to preparation audit documentation supporting financial statements. Accounting Coordinators participate and coordinate in the design, testing, implementation, and evaluation of automated and manual accounting systems. Advancement to Accounting Analyst is possible based on need, compliance with the job qualifications, and the ability to perform special studies, process full general ledger accounting adjustments, and be responsible for portions of the District’s accounting systems.

Essential Duties and Responsibilities

1. Maintains accounting records of assigned functions such as in financial aid, categorical programs, enterprises, auxiliary, student activities, special programs, or in treasury, revenue, and/or clearing accounts.
2. Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts. Reviews revenue and expense accounts. Reclassifies accounting transactions into proper account classifications.
3. Works with accounting/fiscal staff to determine detailed business needs and best practices when applied.
4. Identifies areas within Fiscal Services where increased automation and reliance on system controls will lead to efficiencies.
5. Reviews and analyzes transactions including those processed by others for accuracy, proper account coding or classification and allocation. Follows up with vendors, suppliers, and agencies to reconcile transactions.
6. Assists and may facilitate certain aspects of the budget development process for categorical, special, and general funds. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis.
7. Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs. Provides technical assistance to staff on financial matters relating to programs. Trains and updates staff on program changes and requirements as needed.
8. Provides ongoing support in developing budget, accounting documents, reports and resource manuals related to assigned areas of responsibility.
9. Reviews and evaluates proposals for new departmental systems involving financial accounting methods, policies, and procedures. Monitors the procurement, development, and implementation of those systems to ensure proper integration with other financial accounting systems.
10. Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips. Prepares agreements and contracts for services used by and/or provided by the division. Prepares and submits contract documents to get approvals, and distributes executed instruments.
11. Identifies, verifies and corrects standardized account codes, budget authorization, and available and qualifying budgets.
12. Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.
13. Facilitates and prepares line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
14. Receives cash