Accounting Coordinator – Finance & Accounting

Olson Plumbing & Heating, Inc.; Colorado Springs (CO); On-site; USD 30,307 - 44,083; Full time

Benefits offered by this job

401k Plan

Profit Sharing

Medical, dental, vision benefits

Paid sick leave

6 paid holidays per year

Up to 2 weeks paid vacation based on tenure

Job summary

Olson Plumbing & Heating, Inc. in Colorado Springs is searching for an Accounting Coordinator to support accounting and finance functions including managing purchase orders and tax compliance. The role demands strong organization, attention to detail, and effective communication while collaborating with various departments.

Candidates should possess an Associate’s or Bachelor’s degree in Accounting or Finance, and have 1–3 years of relevant experience. Competitive pay range is offered alongside benefits like a 401k plan and paid holidays.

Qualifications

• Strong organizational and communication skills.
• Ability to collaborate across departments and with external vendors.

Responsibilities

• Manage purchase order processes and documentation.
• Support accounts payable operations.
• Prepare ST‑16 tax reports for compliance.

Skills

Strong Microsoft Word and Excel skills

Strong attention to detail

Excellent customer service skills

Strong time management skills

Ability to meet deadlines

1–3 years of accounting or administrative experience

Experience with accounting software

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Job description

Accounting Coordinator – Finance & Accounting

Job Title: Accounting Coordinator – Finance & Accounting

Department: Finance & Accounting

Classification: Full Time – Non-Exempt

Job Summary: The Accounting Coordinator supports the accounting and finance functions by managing purchase order processes, coordinating subcontractor documentation, assisting with tax compliance, and supporting accounts payable operations. This role requires strong attention to detail, organization, and communication skills, as well as the ability to collaborate across departments and with external vendors.

Reports to: Chief Financial Officer

Direct Reports: No

Purchase Orders & Accounting Support

• Enter purchase orders into the accounting system accurately and in a timely manner
• Close completed purchase orders and research discrepancies or outstanding items
• Investigate and resolve purchase order–related questions with internal teams and vendors

Subcontractor Documentation

• Prepare and maintain master subcontract agreements
• Generate and issue Exhibit B documents assigning subcontractors to specific projects
• Ensure subcontract documentation is complete, accurate, and properly filed

Accounts Payable

• Run accounts payable check cycles three times per month
• File and maintain organized accounts payable records and invoices
• Communicate with vendors regarding invoice status, payments, and credits

Tax Compliance & Reporting

• Prepare City of Colorado Springs ST‑16 tax reports for nonprofit projects
• Obtain and maintain customer sales and use tax exemption certificates/licenses
• Support compliance with applicable sales and use tax requirements

Audit & Finance Support

• Assist the CFO with sales and use tax audits, including invoice research and document preparation
• Compile and organize documentation required for audits and internal reviews

Administrative Support

• Serve as backup receptionist as needed, including answering phones and greeting visitors
• Provide general administrative support to the accounting and finance team

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Knowledge, Skills and Abilities

• Strong Microsoft Word and Excel skills
• Strong attention to detail
• Excellent customer service skills
• Strong time management skills
• Ability to meet deadlines
• 1–3 years of accounting or administrative experience
• Experience with accounting software

Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment and works inside with others. Includes front desk responsibilities in back up capacity.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing this job, the employee is regularly required to sit, stand, speak, hear, use eye/hand coordination, use motor skills, and use personal office equipment. The employee is occasionally required to stand and walk.

Pay Range

Non-Union $22.00 – $32.00 per Hour Union Wage if Applicable

Benefits

If eligible the following benefits are available:

• 401k Plan
• Profit Sharing
• Medical, dental, vision benefits
• Paid sick leave
• 6 paid holidays per year
• Up to 2 weeks paid vacation based on tenure

AAP/EEO Statement

Olson Plumbing and Heating is an equal opportunity employer. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.