Accounting Coordinator

AppleOne Employment Services; Vista (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne Employment Services in Escondido, CA seeks an experienced Accounting Specialist to handle a mix of accounts payable, accounts receivable, customer communication, purchase order processing, and general accounting support.

The Accounting Coordinator will work closely with internal departments, customers, and administrative teams to keep financial records accurate and daily operations running smoothly.

Qualifications

• Detail-oriented accounting professional
• Experience with AR/AP and PO processing
• Ability to communicate with customers and internal teams
• Support for month-end procedures and general accounting tasks

Responsibilities

• Process customer purchase orders from receipt through estimates, invoicing, shipping paperwork, and related documentation.
• Manage accounts receivable functions, including invoicing, payment posting, collections monitoring, and customer account reconciliation.
• Support accounts payable, general accounting tasks, bank deposits, and accurate financial recordkeeping.
• Research and resolve discrepancies related to invoices, payments, purchase orders, and customer accounts.
• Assist with multi-state sales tax reporting and coordinate with internal departments to support daily business operations.
• Provide administrative support, including filing, archiving, document organization, and communication with internal teams.

Skills

Accounts payable

Accounts receivable

Purchase orders

Financial recordkeeping

Customer communication

Multi-department collaboration

Job description

We are seeking an experienced Accounting Specialist for a direct hire opportunity in the Escondido, CA area with a growing global manufacturing organization. This role is ideal for a detail-oriented accounting professional who enjoys a mix of accounts payable, accounts receivable, customer communication, purchase order processing, and general accounting support.

The Accounting Coordinator will work closely with internal departments, customers, and administrative teams to help keep financial records accurate and daily operations running smoothly. This is a strong opportunity for someone who values stability, teamwork, supportive leadership, and the ability to contribute to a collaborative accounting environment. The position offers variety, visibility across departments, and the chance to support a company that values accuracy, follow-through, and professional communication.

Key Responsibilities

• Process customer purchase orders from receipt through estimates, invoicing, shipping paperwork, and related documentation.
• Manage accounts receivable functions, including invoicing, payment posting, collections monitoring, and customer account reconciliation.
• Support accounts payable, general accounting tasks, bank deposits, and accurate financial recordkeeping.
• Research and resolve discrepancies related to invoices, payments, purchase orders, and customer accounts.
• Assist with multi-state sales tax reporting and coordinate with internal departments to support daily business operations.
• Provide administrative support, including filing, archiving, document organization, and communication with internal teams.

Compensation and Benefits

• Pay range is $25 to $27 per hour, depending on experience.
• Direct hire opportunity.
• Schedule is Monday through Friday, 7:00 AM to 4:00 PM.
• Benefits include health insurance, 401(k), paid time off, and parental leave.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.