Accounting Coordinator

Spokane Public Facilities District; Spokane (WA); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Medical and Dental for employees only

Life Insurance

Long-Term Disability

Paid time off

Paid holidays

Pension through Washington State

457 Deferred Compensation

Flexible Spending Account

Employee Assistance Program

Job summary

Spokane Public Facilities District is seeking an Accounting Coordinator to manage AR/AP, invoicing for events, and sales support. The role requires accuracy in coding, timely processing of invoices, and collaboration with the Sales team to secure complete documentation.

The position emphasizes customer service, confidentiality, and professional handling of financial records, with potential weekend/event settlement duties.

Qualifications

• At least 3 years of accounting experience.
• Completion of a two-year AA degree in Accounting preferred (education may substitute with experience).
• Experience with accounts receivable and fixed assets preferred.
• Must have working knowledge of 10-key by touch and strong attention to detail.

Responsibilities

• Generate invoices for events and ancillary revenues and follow up on past due amounts.
• Enter and code accounts payable invoices accurately and timely; review GL coding.
• Support sales with accounting documentation and invoicing; verify certificates of insurance.
• Post receipts and run routine reconciliations; maintain confidentiality and organized records.

Skills

Accounting

Attention to detail

10-key by touch

Education

AA in Accounting

Tools

Paylocity payroll software

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Job description

Description

ACCOUNTING COORDINATOR

(Accounts Receivable / Accounts Payable / Sales Support)

NATURE OF WORK:

Work involves accounting and advanced clerical work associated with the accounts receivable and accounts payable cycles, including compilation and verification of associated reports and maintenance of records. Support Sales in relation to accounting documents and invoicing.

SUPERVISION:

Under the general supervision of the Accounting Manager and Director of Finance, the employee works independently to accomplish accounting functions using standard policies and procedures. Work is reviewed periodically to ensure timeliness, accuracy, and conformance to established policies.

PRIMARY DUTIES:

• Performs technical accounting duties in aspects of accounts receivable including, but not limited to:
  • Invoicing for events and ancillary revenues.
  • Following up weekly on past due amounts.
  • Issuing refunds as needed.
• Performs technical accounting duties in all aspects of accounts payable including, but not limited to:
  • Accurate and timely entry of approved accounts payable invoices.
  • Review general ledger coding for accuracy, adjusting as appropriate.
  • Ensure support documentation is adequate for credit card purchases.
  • Research vendor inquiries.
• Performs other duties including, but not limited to:
  • Ensure advance deposits for events are received in a timely manner from customers.
  • Work with sales in relation to ensure complete documentation is secured, including certificates of insurance.
  • Other tasks/projects as requested by the Director and other supervisors.
• Performs basic numerical calculations involving accounts payable, accounts receivable, reconciliation of accounts, monitoring of routine expenditures, payroll and/or other applications as needed.
• Accurately enters information into the computer system and double checks own work, reconciling to a check figure whenever possible.
• Performs and reviews basic coding of financial information.
• Posts amounts of receipts, vouchers, credits, and debits according to established bookkeeping methods.
• Enters, obtains and/or verifies financial information following established policies and procedures.
• Uses computer word processing and complex spreadsheet applications extensively in the performance of job duties, which requires repetitive hand/arm movements for long periods of time.
• Operates a personal computer utilizing proprietary booking and accounting software, Paylocity payroll software, ten-key calculator, and other standard office machines.
• Employees are required to provide exceptional customer service with a positive and friendly attitude towards fellow employees, contract service providers, event planners and event attendees.
• Plans and organizes work for routine tasks, meeting established timelines and goals.
• Maintains confidentiality regarding sensitive information and confidential records.
• Maintains an organized workspace with an efficient process for handling problems.
• Hours may vary due to the needs of the business. Nights and weekends for event settlements may occur.
• Performs related work as assigned.

Requirements

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

At least 3 years of experience in accounting. Completion of a two-year (AA) college degree in Accounting preferred. Experience may substitute for education on a year-to-year basis. Experience in the processing of accounts receivable and fixed assets preferred. Operating a 10-key by touch. Working knowledge of basic software including Microsoft Outlook, Microsoft Teams, Word and Excel. Must have strong attention to details.

SALARY AND STATUS

$25.21 - $35.29 Non-Exempt

Spokane Public Facilities District offers a competitive benefits package for full time employees:

• 100% Employer paid Medical and Dental for employees only coverage
• Employer paid Life Insurance and Long-Term Disability
• Paid time off
• Paid holidays
• Pension through Washington State Retirement
• 457 Deferred Compensation
• Flexible Spending Account
• Employee Assistance Program