Accounting Coordinator

Talentify; New Brunswick (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Talentify is seeking an Accounting Coordinator for our fast-paced hotel finance team. You will oversee receiving operations, AP processing, and month-end inventory reconciliation while supporting large-scale banquet and event billing.

You will work closely with Vendors, Sales, Banquets, Culinary, and Operations to ensure accurate transactions and cost control across departments.

Qualifications

• Degree in Accounting, Finance, or Hospitality Management preferred.
• 3-5 years of accounting experience in a full-service hotel or convention property strongly preferred.
• Proven experience in Accounts Payable; Receiving/Inventory Control; Group or Event Billing.

Responsibilities

• Oversee receiving operations and accounts payable processing.
• Manage month-end inventories and tracking of F&B credits.
• Collaborate with vendors and handle group billing.
• Support high-volume banquet, catering, and transient business.
• Coordinate with Finance, Sales, Banquets, Culinary, and Operations teams.

Skills

Attention to detail

Organizational skills

Deadline-driven

Analytical thinking

Communication skills

Customer service

Education

Degree in Accounting/Finance/Hospitality

Tools

Opera PMS

OnQ PMS

BirchStreet / procure-to-pay

Sage

Oracle

PeopleSoft

Microsoft Excel

Job description

The Accounting Coordinator supports the Finance Department in a fast-paced, full-service convention hotel by overseeing receiving operations, accounts payable processing, month end inventories, tracking of all F&B credits, working with vendors, and group billing functions. This role ensures the accuracy and integrity of financial transactions, supports large-scale group and event billing, and contributes to cost control and operational efficiency across all departments.

This position plays a critical role in supporting high-volume banquet, catering, and transient business, ensuring seamless coordination between Finance, Sales, Banquets, Culinary, and Operations teams.

View our Virtual Reality Experience to spend a 'day in the life' of a hospitality professional at a full-service hotel.

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or Hospitality Management preferred
• 3-5 years of accounting experience in a full-service hotel or convention property strongly preferred
• Proven experience in:
  • Accounts Payable
  • Receiving/Inventory Control
  • Group or Event Billing

Technical Skills

• Strong understanding of accounting principles (AP/AR, accruals, reconciliations)
• Experience with hospitality systems such as:
  • Opera PMS / OnQ / similar PMS
  • BirchStreet or procure-to-pay systems
  • Accounting platforms (Sage, Oracle, PeopleSoft, etc.)
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, basic analysis)
• Familiarity with banquet/catering systems and billing flows preferred

Core Competencies

• Exceptional attention to detail in high-volume transactional environments
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Ability to meet strict deadlines (month-end close, large event billing cycles)
• Strong analytical and problem-solving capabilities
• Excellent communication skills with both financial and non-financial teams
• Customer-service mindset for both internal teams and external clients