Accounting Coordinator

Orbitform, LLC.; Jackson, Northern (MI, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Orbitform, LLC. seeks an organized Accounting Coordinator to support accounting and materials functions in a manufacturing environment. You will handle timecards, invoicing, and material records with precision.

Responsibilities include entering timecards for job costing, matching packing slips to invoices, preparing checks, and assisting with month-end close, inventory counts, and vendor credits. Strong attention to detail and independent work are essential.

Qualifications

• High school diploma or equivalent.
• Previous accounting, administrative, or materials experience preferred.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organization, and accuracy.
• Ability to prioritize assignments and work independently.

Responsibilities

• Enter and verify employee timecards for job-costing purposes.
• Match packing slips to invoices and complete invoice vouching.
• Prepare checks and supporting documentation for twice-monthly check runs.
• Assist with month-end accounting processes and reconciliations.
• Complete materials transactions and maintain accurate system records.
• Assist with inventory counts and reconciliation.
• Process and track material returns and vendor credits.
• Research discrepancies involving invoices, packing slips, and material transactions.
• Maintain organized and confidential accounting and company records.

Skills

Timecard entry

Invoice matching

Month-end close support

Materials transactions

Inventory reconciliation

Research discrepancies

Record keeping

Confidential records handling

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Orbitform is seeking an organized and detail-oriented Accounting Coordinator to support our accounting and materials functions. This position is ideal for someone who enjoys working with numbers, maintaining accurate records, and supporting multiple areas of a manufacturing business.

Responsibilities

• Enter and verify employee timecards for job-costing purposes.
• Match packing slips to invoices and complete invoice vouching.
• Prepare checks and supporting documentation for twice-monthly check runs.
• Assist with month-end accounting processes and reconciliations.
• Complete materials transactions and maintain accurate system records.
• Assist with inventory counts and reconciliation.
• Process and track material returns and vendor credits.
• Research discrepancies involving invoices, packing slips, and material transactions.
• Maintain organized and confidential accounting and company records.

Requirements

• High school diploma or equivalent.
• Previous accounting, administrative, or materials experience preferred.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organization, and accuracy.
• Ability to prioritize assignments and work independently.

Work Environment: This position primarily operates in a professional office environment and routinely uses standard office equipment, including computers, phones, printers, scanners, photocopiers, and filing cabinets.

The employee may occasionally work in the manufacturing facility while assisting with materials and inventory activities. The manufacturing environment may include noise, moving equipment, and varying temperatures. The employee must follow all applicable safety requirements and wear required personal protective equipment while in the manufacturing facility.

Physical Demands:

The physical demands described below represent those generally required to perform the essential functions of this position, with or without reasonable accommodation.

This position regularly requires sitting and using a computer and other office equipment. The employee may occasionally be required to stand, walk, bend, stoop, reach, climb stairs, and move throughout the office and manufacturing facility while assisting with materials and inventory activities. The employee may occasionally lift or move up to 25 pounds.

Reasonable accommodations will be provided to qualified individuals with disabilities as required by applicable law.