Accounting Coordinator

Citizens Pet Products; Fresno (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Citizens Pet Products is seeking an Accounting Coordinator to oversee AR and AP, ensuring accurate billing, timely vendor payments, and solid financial recordkeeping.

This role acts as a liaison among customers, vendors, operations, and accounting management, supporting month-end closes and driving process improvements within our Fresno, CA operations.

Qualifications

• Associate's or Bachelor's in Accounting, Finance, or related field preferred.
• Manufacturing, distribution, or inventory accounting experience preferred.
• Experience with ERP systems and Microsoft Excel required.

Responsibilities

• Oversee AR management, invoicing, collections, and billing accuracy.
• Oversee AP management, vendor invoices, payments, and reconciliations.
• Perform monthly reconciliations and support month-end/year-end close.

Skills

Accounting principles

Internal controls

Excel (Pivot, Lookup)

Organization

Communication

Customer service

Time management

Problem solving

Confidentiality

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Admin

Tools

ERP systems

Microsoft Excel

Job description

Company Description

Citizens Pet Products creates thoughtfully crafted pet food and treats designed to support healthier, happier lives for pets. The company focuses on quality ingredients and nutrition-forward formulas that help pet guardians feel confident in what they serve. Products are developed with care, aiming to balance taste, health, and convenience. Team members share a commitment to animal well-being and to providing reliable, trusted options in the pet products market.

Position Summary

The Accounting Coordinator is responsible for overseeing the day-to-day Accounts Receivable (AR) and Accounts Payable (AP) functions of the organization, ensuring timely billing, collections, vendor payments, and accurate financial recordkeeping. This position serves as a key liaison between customers, vendors, operations, and accounting management while maintaining strong internal controls, supporting month-end close activities, and driving process improvements.

Essential Duties and Responsibilities

Accounts Receivable Management

• Oversee the complete customer invoicing process, ensuring accuracy and timely billing.
• Monitor customer accounts and aging reports to proactively manage collections.
• Communicate with customers regarding outstanding balances, payment arrangements, and account discrepancies.
• Apply customer payments and reconcile AR subledger accounts.
• Investigate and resolve billing issues, pricing discrepancies, and payment disputes.
• Maintain customer credit files and assist in reviewing creditworthiness and payment history.
• Prepare weekly and monthly AR reports for management.

Accounts Payable Management

• Oversee vendor invoice processing and ensure proper coding, approvals, and documentation.
• Manage payment schedules to ensure vendors are paid accurately and on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, including W-9s and other required documentation.
• Assist with 1099 preparation and year-end reporting.
• Monitor AP aging and cash requirements to support cash flow management.

Accounting and Financial Support

• Perform monthly reconciliations of AR, AP, and related balance sheet accounts.
• Assist with month-end and year-end closing activities.
• Support annual audits by providing required schedules and supporting documentation.
• Maintain accurate accounting records in accordance with company policies and accounting standards.
• Identify opportunities to improve efficiency, streamline processes, and strengthen internal controls.

Leadership and Process Oversight

• Coordinate workflow between accounting staff, vendors, customers, and internal departments.
• Develop and document standard operating procedures.
• Assist the Controller with special projects, reporting requests, and process improvement initiatives.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Manufacturing, distribution, or inventory accounting experience preferred.
• Experience with ERP systems and Microsoft Excel required.

Required Skills

• Strong understanding of accounting principles and internal controls.
• Excel skills, including pivot tables, lookups, and data analysis.
• Excellent organization and attention to detail.
• Strong communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Problem-solving mindset with a focus on process improvement.
• High level of professionalism and confidentiality.

Reporting Relationship

• Reports directly to the Controller and works closely with Operations, Customer Service, Sales, , and external customers and vendors.