Accounting Coordinator

Princeton Engineering Group, LLC; Fairfax (VA); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Medical insurance assistance

401(k) retirement plan with company‑s%

Dental & Vision insurance

Life & disability insurance

Job summary

PEG, LLC is seeking a detail-oriented Corporate Accounting team member to assist with high-volume invoicing and billing using QuickBooks. You will compile data, prepare invoices, and maintain timely receivables while safeguarding confidential financial information.

The role offers a hybrid in-office/remote schedule after the 90-day review in Fairfax, VA. The ideal candidate has at least 1 year of relevant invoicing experience, strong organizational skills, and proficient MS Office/Excel

Qualifications

• 1 year of experience in high-volume invoicing/billing using QuickBooks or other related software.
• Excellent time management and ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent verbal/written communication skills.
• Proficient with Microsoft Office Suite.

Responsibilities

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly).
• Creates itemized statements, bills, invoices, and other billing documents, including credit terms calculations.
• Gathers pertinent information to create invoices.
• Ensures billing and receivables are processed in QuickBooks in a timely manner.
• Addresses and corrects discrepancies in accounts, invoices, or billing.
• Summarizes current financial status by compiling information and preparing reports.
• Supports Billing team to align vendor payment terms with due dates.
• Works in Excel to maintain spreadsheets and track billing status.
• Maintains confidentiality of financial information.
• Performs other related duties as assigned.

Skills

Time management

Analytical thinking

Interpersonal skills

Organizational skills

Verbal/Written communication

Customer service

Tools

QuickBooks

Excel

Microsoft Office Suite

Job description

WHO ARE WE?

PEG, LLC is in its twenty-eighth year being a diverse energy efficiency, engineering, environmental and management consulting firm operating principally in the Eastern and Central United States.

PEG, LLC is proud to partner with many of the nation’s leading homebuilders in delivering construction compliance services. As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 300,000 homes. Our mission is to deliver innovative, data-driven solutions that support high-performance buildings, sustainable development, and client success across residential and commercial sectors. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.

Please visit our website at www.pegenv.com to learn more about PEG!

WHO ARE YOU?

Be an integral part of the PEG Corporate Accounting Team and assist with various day-to-day accounting functions.

We are seeking trustworthy candidates who work efficiently without sacrificing accuracy while working with large amounts of numerical data, handling multiple tasks with deadlines, and providing transparent and complete reports to management.

THE ROLE

Job Location:

This position is located in our main office in Fairfax, VA with the option of a hybrid remote/office work schedule after the completion of the employee's 90 Day Performance Review.

Essential Functions:

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)
• Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms
• Gathers pertinent information to create invoices
• Ensures billing and receivables are correctly processed in a timely manner using QuickBooks
• Addresses and corrects any discrepancies in account portfolios, invoices, or billing.
• Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.
• Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.
• Work in Excel to maintain spreadsheets and track billing status/progress
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Performs other related duties, as assigned.

Education/Experience:

• 1 year of experience in high volume invoice/billing using QuickBooks or other related software in a professional setting is required.

Additional Requirements:

• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal skills and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent Verbal/Written Communication Skills
• Proficient with Microsoft Office Suite or related software.

Rewards and Benefits

PEG LLC offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)
• Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium
• Dental & Vision Insurance
• 401(k) Retirement Plan with up to a 4% company match vested immediately
• Basic Life & Supplemental Life
• Short-Term & Long-Term Disability
• Accident & Pet Insurance
• Corporate Sponsored Events
• Paid Professional Development & Salary Incentives through Learning/Certification Opportunities

PEG LLC is an Equal Employment Opportunity Employer.

PEG, LLC uses E-Verify to confirm the identity and employment eligibility of all new hires.