Accounting Coordinator

VetJobs; Fairfax (VA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Annual paid time off

Medical Insurance contribution

Dental & Vision Insurance

401(k) with company match

Life & Disability Insurance

Pet Insurance

Professional Development opportunities

Corporate events

Job summary

PEG LLC, located in Fairfax, VA, seeks an accounting assistant to join the Corporate Accounting Team. The role focuses on high-volume invoicing, billing accuracy, and data integrity, with QuickBooks as the core system and extensive spreadsheet work in Excel.

Responsibilities include preparing invoices, coordinating with stakeholders, and ensuring timely processing of receivables, while maintaining confidentiality and supporting the Billing team. Hybrid work is available after probation.

Qualifications

• 1 year of experience in high volume invoice/billing using QuickBooks in a professional setting.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal skills and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent Verbal/Written Communication Skills

Responsibilities

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly).
• Creates itemized statements, bills, invoices, and other billing documents; may require credit terms calculations.
• Gathers information to create invoices.
• Ensures billing/receivables are processed in a timely manner in QuickBooks.
• Addresses discrepancies in account portfolios, invoices, or billing.
• Summarizes financial status by preparing outstanding customer/vendor reports.
• Supports Billing team to align vendor payment terms with due dates.
• Works in Excel to maintain spreadsheets and track billing status.
• Keeps financial information confidential and protects operations.
• Performs other related duties as assigned.

Skills

Communication

Time management

Analytical skills

Interpersonal skills

Organizational skills

Tools

QuickBooks

Excel

Microsoft Office

Job description

• Excellent Verbal/Written Communication Skills

Job Description

WHO ARE WE?

PEG, LLC is in its twenty-eighth year being a diverse energy efficiency, engineering, environmental and management consulting firm operating principally in the Eastern and Central United States.

PEG, LLC is proud to partner with many of the nation’s leading homebuilders in delivering construction compliance services. As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 300,000 homes. Our mission is to deliver innovative, data-driven solutions that support high-performance buildings, sustainable development, and client success across residential and commercial sectors. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.

Please visit our website at www.pegenv.com to learn more about PEG!

WHO ARE YOU?

Be an integral part of the PEG Corporate Accounting Team and assist with various day-to-day accounting functions.

We are seeking trustworthy candidates who work efficiently without sacrificing accuracy while working with large amounts of numerical data, handling multiple tasks with deadlines, and providing transparent and complete reports to management.

THE ROLE

Job Location:

This position is located in our main office in Fairfax, VA with the option of a hybrid remote/office work schedule after the completion of the employee's 90 Day Performance Review.

Essential Functions

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)


• Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms


• Gathers pertinent information to create invoices


• Ensures billing and receivables are correctly processed in a timely manner using QuickBooks


• Addresses and corrects any discrepancies in account portfolios, invoices, or billing.


• Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.


• Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.


• Work in Excel to maintain spreadsheets and track billing status/progress


• Maintains customer confidence and protects operations by keeping financial information confidential.


• Performs other related duties, as assigned.

Education/Experience

• 1 year of experience in high volume invoice/billing using QuickBooks or other related software in a professional setting is required.

Additional Requirements

• Excellent time management skills with a proven ability to meet deadlines.


• Strong analytical and problem-solving skills.


• Excellent interpersonal skills and customer service skills.


• Excellent organizational skills and attention to detail.


• Excellent Verbal/Written Communication Skills


• Proficient with Microsoft Office Suite or related software.

Rewards and Benefits

PEG LLC offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)


• Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium


• Dental & Vision Insurance


• 401(k) Retirement Plan with up to a 4% company match vested immediately


• Basic Life & Supplemental Life


• Short-Term & Long-Term Disability


• Accident & Pet Insurance


• Corporate Sponsored Events


• Paid Professional Development & Salary Incentives through Learning/Certification Opportunities

PEG LLC is an Equal Employment Opportunity Employer.

PEG, LLC uses E-Verify to confirm the identity and employment eligibility of all new hires.

Fairfax

Virginia

$45,000-$60,000